Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable

Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

FS10N

Forms




Attachments

8. Add the link to attachments or external links

Pcard accrual Template



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1. Objective and Scope

1.1. Objective of this Operation

Threshold above 3K for companies 4045, 3384, 4290,4291 and 5782.

Detail the scope (legal entities, etc.)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

The Concurr process is automatic but the charge needs to be finalized in Concur report, submitted, approved however not all users will do their reports by the end of the month makes the open balance on the waiting account. 

The expenses were paid by the company but if the Concurr process is not finalized (submit and approval) it will not be recorded on expenses account for this reason, we perform the reversal entry (accrual).

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I do receive the report 

We will receive the "Not Extracted P-card transactions NAM" report from Procurement Team. The total in the report for each company code should be the same in the FS10N 2740000011. If it is not, contact the Procurement Team to understand why and have it documented.


3.1.1. I prepare the posting

The entry must be post using the correct G/L expenses. In the report you will find the column "Expense Type" or "Symbolic Account", the G/L corresponding to this code can be checked HERE.

Also, you can find the properly cost center on column "Entry Cost Center Allocation" and the amount per line in the column "Expense Amount (reimbursement currency)".

The entry is a reversal entry, and must be reversed on the first day of the following month. The correct document type is S8.


3.1.2. I submit the entry in SAP and register in BMC Helix 

In SAP, in the Journal Entries Cockpit (transaction ZZF_POSTING_FILE), look for the template called PCARD and proceed with the posting.

If you don't have a template in the Journal Entries Cockpit created for your company yet, you can use the attached Template and upload in the transaction ZZF_POSTING_FILE.

After posting the entries, open a case on BMC Helix and send an email informing the related people.

End of document.