OBJECTIVE AND SCOPE

Objective of this Procedure

This document's objective is to provide a guide to ZPRC, ZMAT (raw and manufactured), ZVER, ZERS, ZBOM, ZUNB and PIR Material master data management for GBU Composite Materials (Legacy Cytec organization).

Material Master Data management process includes creation and modification of the material as well as its inactivation and flagging for deletion, and reactivation if needed.

Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General

Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Riga Data Operations when extending materials to Trading Plants. For Sample codes Riga Data Operations is creating all necessary views.

Requests of Composite Materials Material Master creation or maintenance should be submitted via Sharepoint platform which will send out an automatic FreshDesk ticket to Data Team within which the material maintenance should be done.

The referral lists mentioned in this procedure, such as Material Groups, Purchasing Groups and Profit Center List are embedded in Sharepoint platform already.

Scope

Under Riga Data Operations scope is the management of ZPRC, ZMAT (raw and manufactured), ZVER, ZERS, ZBOM, ZUNB and PIR Material master data management for GBU Composite Materials (Legacy Cytec organization). Riga Data Operations can create and extend ZDIE materials if requested so by Finance.

Material Type	Description	Division
ZPRC	Commercial Products	N/A
ZMAT	Finished Goods Semi-finished Goods Raw Materials	Multiple Multiple KV
ZVER	Packaging	WD
ZUNB	Stocked and non-valuated materials	WD (for packaging)
ZDIE	Services	Multiple
PIR	Purchase Info Record
ZERS	Industrial supplies
ZBOM	Phantom assemblies

Abbreviations

Abbr.	Description	Abbr.	Description
RCS	Rhodia Core System	SBS	Solvay Business Services
ZDIE	Service	UoM	Unit of Measure
ZMAT	Finished product, semi-finished product, raw material	HSE	Health, Safety and Environment
ZPRC	Commercial Product	MSDS	Material Safety Data Sheet
ZUNB	Stocked and not valuated material	MRP	Material Resource Planning
ZVER	Packaging	DG	Dangerous goods
DGL	Data Governance Lead

Roles and responsibilities

ZMAT setup can be performed only once both ZPRC code and MSDS are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form or Composite Materials Sharepoint must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.

STANDARD OPERATING PROCEDURE DESCRIPTION

Creation of material in RCS

Pre-requisites

Manufactured ZMAT setup can be performed only once both ZPRC code and MSDS are available. Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.

Use the transaction MM03 to access display material view

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Press multiple choice button to receive pop-up window with search options for material master.
Click on to open the menu
Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'

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Run a search in Material Description
Use Wildcards to best describe
Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
Hit Enter

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Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
If result points to or if the Requester mentions a new article need to be created then proceed with the creation.

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Creation of ZMAT - Manufactured Material

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "Chemical Industry"
Material Type	Select the material type indicated in the request form
Copy from… Material	Option to copy data from an existing material can be useful in some cases.
Hit Enter

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Before creating the Manufactured Product for For Composite Materials (Aero) check if there is a ZUNB already created!

Use Default Setting button to save your selections for future creations

Hit Enter

Fill in Organizational Levels

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- Plant: as indicated in request form
- Storage location: check the GBU Composite Materials file and open the material for the active (not scratched) storage locations correspondent to each plant that does not have an "X" in the spare column.
- Sales Organization/Distribution channel: open only to the External Sales Organization listed with an "X" at the Distribution channel 0B on the GBU Composite Materials file.
  - - See example below for plant 8350: the material should be created/extended to Sales Organization GB40, US37 and US32/ Distribution channel 0B

Warehouse: Always extend to Warehouse number based on the GBU Composite Materials file per plant in sheet IM-WM
- Example: For plant 8350 (Wrexham) extend to Warehouse number 087

Hit Enter

Basic data 1

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"

The description should be always in Upper case
40 Characters max.

Base Unit of Measure

Copy from template

Material Group

Finished goods, SF goods – 0450

Old Material Number

Populate the BAAN/SAP PE1 material# - Dual Maintenance. Can be used for Heanor materials to reflect the document reference code - check the template.

Division

Check the request form

General Item Category Group

ZMAT – NORM

Gross Weight

Check the request form

If the Base UOM is not KG, the Gross and Net Weight should not be 1

Net Weight

Check the request form

If the Base UOM is not KG, the Gross and Net Weight should not be 1

UoM for Weight

Always KG

Packing Group

Check the request form

0005 - for packed materials and Samples
0001 - for Bulk and Reactor level
0007 - Packed in transp. (used for KIT's)

Ref. mat. for pckg

Default number 1911973

Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Basic data text

Main activities	Key points
Basic data text	Material long description (copy from the form). If not provided copy the short description Use button to add languages. Copy English text to all other languages: 12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Descriptions tab	From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Descriptions

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure tab	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Units of measure

Composite Materials

Alternate Units of Measure conversions

If there is any change/update request in the Alternative units of measure, before updating check if the material is shared.

Add all the Alternative Conversions provided in the form (Tab: Alternative UoM Calculator), additional conversions in the same dimension.

Do not enter a PAL UOM for Totes (IBC).

For example: If the requester provides units of measure in KG and M, then add the conversion for LB, FT and YD.

If Alternative Conversions are specified, same Dimension Additions to be populated per default:
WEIGHT	KG <===> LB
LENGTH	M <===> FT, YD
AREA	M2 <===> FT2, YD2
VOLUME	L <===> GAL

If packaging conversion is not provided by the labeling view (in the form) we should add the table for BX,DR, PAL (applicable for all ZMAT - FG and RM)

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For example: If the requester does not provide Alternative units of measure for Packaging and Pallet, add the default conversion based on the Base Unit of measure and Packaging.

If you have Base Unit of measure in M and the Packaging type BX, then add 1 BX = 500 M and add 1 PAL = 5000 M.

Pack/Base UoM

KG

L

M2

M

EA

BX

500

50

500

1

KG- Projects98 REsin, Solution and Primer in desc
and in following item groups:
001-RESIN
008-CATALYST/HARDENER
011-FILLER
012-MODIFIER
013-SOLVENT
014-PIGMENT
015-ELASTOMER
018-BASE MONOMER
030-INHIBITOR
111-ADHESIVE LIQUIDS
123-PRIMERS & COATINGS
127-FOAMS
103-PREMIX- SFG
113-RESIN- MFGD
145-INTERMEDIATE RESIN - MFGD
:100DR, 1000PAL

Others KGs: 500BX, 5000PAL

DR

100

1

PAL

1000/5000

10

500

5000

10

for BULK only add the default LB conversion

If the Matl Grp Pack.Matls is 0007 (Basic Data 1) : the Component material should have the conversion between base unit of measure and primary packing unit that will be managed in the BOL (Bill of lading).

Example: If requester provides the exact conversion in the form then create the material with the information provide, if not, then add default conversion between Base unit of measure and primary packaging unit.

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Proportion/prod.unit

Main activities

Key points

This field is only available after the material creation, so remember to come back and populate this field after completing the creation!

Units meas. use

Default value - B

Not to be used for Heanor!

Return to Main Data

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Basic data 2

Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Check the Sharepoint request EHS Info tab ZPRC Code field
Dangerous Goods indicator profile	ZIP (DG Classification in progress) for all materials at the moment of material creation
Tick Environmentally relevant	Mandatory for all Finished and semi-finished goods
Go to Classification view

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Classification - Batch

Main activities	Key points
Select "Batch" type of Classification
Enter Class	016 – Composite Materials

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Classification - Material class

Main activities	Key points
Class	Default value - Z_CM_MAT
Copy all the values provided in the form in "Classification" tab	Lines marked in red in the form are mandatory
Press Next screen button to move to next selected view

If requester adds new value in the template for classification, we should send to Lisa Wohnlich (lisa.wohnlich@solvay.com) for approval

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Sales: sales org. 1

Main activities	Key points
X-distr.chain status	Status 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status	Date of creation or extension Format: DD.MM.YYYY
Delivering Plant	Check the request form
Maintain Tax classifications	System will automatically determine which Countries' tax lines should be added Always 1 for all countries unless otherwise indicated by Finance or Tax department
Min. order qty.	Used for Heanor plant. Check the template.
Delivery unit	Used for Heanor plant. Check the template.
Go to Sales: sales org. 2 view

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Sales: sales org. 2

Main activities

Key points

Material statistics group

Always 1

Account assignment group

Check the request form

Item category group

Check the request form

ZMAT – ZMAN in SAP

Material group 2

If informed in the template
Enter KIT

Go to Sales: general/plant view

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Sales: general/plant

Main activities

Key points

Material freight group

Check the request form

This information is mandatory!
Responsible: Frank Valendo

Availability check

Default ZD

Batch Management

Always checked

Transportation Group

Check the request form

This information is Global data, if there is a request to update this field Frank Valendo should be notified

Loading Group

Check the request form

Profit Center

Check the request form

Go to Foreign trade export view

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Foreign trade export

Main activities

Key points

Comm./imp. code no.

Is NOT to be entered at the time of material creation – it will be loaded by responsible team

Responsible for commodit code janice.sarmiento@solvay.com

Country of origin

Check the request form

Mandatory information! If not provided in the form, ask the requester

Go to Purchasing view

Purchasing

Main activities

Key points

Purchasing Group

Check the request form

Plant-specific material status

Status Z1 is to be used at the time of material creation/extension

Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Material freight group

Check the request form
Same field is also available in: Sales: General Plant Data

Automatic Purchase Order indicator

Always checked

Batch Management requirement indicator

Always checked for ZMAT
Same field is also available in Sales: General Plant Data, Plant data / storage 1 and Warehouse Management 1 views

Purchasing value key

Packed ZMAT – 0001
Bulk ZMAT – 0005 (incl. flexitank)

GR processing time

Default value at the time of material creation – 2

Go to Plant data / storage 1 view

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Plant data / stor. 1

Main activities

Key points

Temp. conditions

Enter Temp. conditions according to the template.

This field is mandatory, if not provided reject the request
This is a global information, if is requested to add (from other GBUs) change, contact other plants

N/A for Heanor plant 8400

Unit of issue

This field is not populated upon creation

If there is a request to update unit of issue, it needs to come via Sharepoints and the buyer's approval attached to the workflow.

Purchasing, Inventory Management, and production needs to be involved as the Issue unit should be what is on BOMs.

CC phys. inv. ind.

Default value at the time of material creation – B

Plant data administrators will change the field value if necessary

If the link does not exist with the plant, contact Lisa Wohnlich (Composite Materials plants) and request the link creation

Batch Management

Always checked for ZMAT

Same field is also available in Sales: General Plant Data, Purchasing and Warehouse Management 1 views

Minimum Remaining Shelf Life

Default value at the time of material creation – 1

Plant data administrators will change the field value if necessary

Total shelf life

Check the request form

Shelf life days should be consistent on Commercial Product level.
This field is mandatory, if not provided reject the request
This is a global information, if is requested to add (from other GBUs) change, contact other plants

Go to Plant data / storage 2 view

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Plant data / stor. 2

Main activities	Key points
Profit Center	Same field is also available in Sales: General Plant Data view
Go to next view	Go to Warehouse Management 1 view if applicable; else go to Label Data view

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Warehouse mgmt

Main activities	Key points
Batch Management requirement indicator	Always checked for ZMAT Same field is also available in Sales: general / plant, Purchasing and Plant data / storage 1 views
Go to Warehouse Management 2 view

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Warehouse mgmt 2

Main activities	Key points
No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created
Go to Quality view

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Quality Management

Main activities	Key points
Inspection interval	Copy from the material form If not provided add the same amount of days as shelf life Should be equal to or less than the total shelf, if bigger contact the requester

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Label Data

Main activities

Key points

Primary Packaging Unit (PPU)

Primary Packaging Unit (PPU): Copy from the form

For BULK use KG

Select the primary packaging unit of measurement

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Press the indicated button to Import labeling specifications for selected packaging

Use possibility to import label specifications from model codes created

Choose the reference material# based on the Base Unit of Measure and Packaging type

Note! For BULK only add the large label
Example: Base Unit of Measure KG and Primary pack Unit BAG - choose 158321

Pack/Base UoM	KG	L	M2	M	EA
BAG	158321					3 set of labels: UoM - small, Pack-medium, Pallet- large
BB	159526
BOT	159355	159186
BX	158327		154453	158328	158338
DR	159187	159188
KAN	159192	160228			163021
PL	163821				163819
ST	163367
TE	161378
TU	160496	160433
BULK	154801					1 set- large

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Double click on the first line

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Keep all labels selected

Press

Copy all the labels

Important! It is crucial to request the correct DG indicator for Finished products after the material creation. For now, release the Sharepoint request, keep the Freshdesk ticket open and contact the people listed below to obtain the correct value. On the request provide the ZPRC#

Barbara Platt - Barbara.platt@solvay.com
Justin Bender - justin.bender@solvay.com
Paul Paetzke - paul.paetzke@solvay.com

Labeling Specification

Main activities	Key points
Label Category, Label Size and number of Copies for each required label type
Define Validity Areas for each label type	All label types – DELIVERY, GENERIC and MTS by default Transport Label – MTS, DELIVERY and GENERIC should be added.
Check if all labels have Validity Areas defined

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Completing the material

Main activities	Key points
When all data has been entered, save the material by pressing button and exit material creation	Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Perform material extension to other Plants / Sales Organizations if requested in the form.
Add the newly created material number in Sharepoint
Release the Sharepoint request but keep the Freshdesk ticket open
Contact the people listed below to obtain the correct DG indicator value
- - Barbara Platt - Barbara.platt@solvay.com
  - Justin Bender - justin.bender@solvay.com
  - Paul Paetzke - paul.paetzke@solvay.com

DO NOT close the ticket until you receive a response

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Creation of ZMAT - Raw Material

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "Chemical Industry"
Material Type	Select ZMAT
Hit Enter

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Plant: as indicated in request form
Storage location: Check the GBU Composite Materials file and open the material for the active (not scratched) storage locations correspondent to each plant that does not have an "X" in the spare column.
Warehouse: Open to correspondent warehouse listed on the GBU Composite Materials file
Sales Organization / Distribution channel: Open only to the Intercompany Sales Organization listed with an "X" at the Distribution channel 0A on the GBU Composite Materials file.
- See example below for plant 8350: the material should be created/extended to Sales Organization GB40 and US37 / Distribution channel 0A

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If we receive a request to extend the raw material to distribution channel 0B, a workflow in Sharepoint needs to be created using the Change flow and the EHS approval (Paul Paetzke) needs to be attached to the flow.

Basic data 1

Main activities

Key points

Material Description

Copy from the template
Use the Composite Materials Naming Conventions file to validate the description.

In order to identify the correct category: check the Material Subcategory on Classification tab.

Base Unit of Measure

Copy from the template

Old Material number

Can be used for Heanor materials to reflect the document reference code - check the template.

Material Group

Always 0451

Division

Always KV

Enter General Item Category Group

Always NORM

Enter Gross Weight

Copy from the template

If the Base UOM is not KG, the Gross and Net Weight should not be 1.

Enter Net Weight

Copy from the template

If the Base UOM is not KG, the Gross and Net Weight should not be 1.

Enter UoM for Weight

Always KG

Enter Packing Group

0005 for Packed material
0001 for Bulk

Enter Ref. mat. for pckg

Enter default number 1911973

Go to Basic Data Text tab

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Basic data text

Main activities	Key points
Basic data text	Use button to add languages. Copy English text to all other languages: 12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Descriptions tab	From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Descriptions

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch
Go to Units of measure tab	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Units of measure

Composite Materials

Alternate Units of Measure conversions

Add all the Alternative Conversions provided in the form (Tab: Alternative UoM Calculator), additional conversions in the same dimension.

Do not enter a PAL UOM for Totes (IBC)

For example: If the requester provides units of measure in KG and M, then add the conversion for LB, FT and YD.

If Alternative Conversions are specified, same Dimension Additions to be populated per default:
WEIGHT	KG <===> LB
LENGTH	M <===> FT, YD
AREA	M2 <===> FT2, YD2
VOLUME	L <===> GAL

If packaging conversion is not provided by the labeling view (in the form) we should add the table for BX,DR, PAL (applicable for all ZMAT - FG and RM)

Data Operations > SAP WP2 Composite Material Master Maintenance > image2020-2-21_14-7-31.png

For example: If the requester does not provide Alternative units of measure for Packaging and Pallet, add the default conversion based on the Base Unit of measure and Packaging.

If you have Base Unit of measure in M and the Packaging type BX, then add 1 BX = 500 M and add 1 PAL = 5000 M.

Pack/Base UoM

KG

L

M2

M

EA

BX

500

50

500

1

KG- Projects98 REsin, Solution and Primer in desc
and in following item groups:
001-RESIN
008-CATALYST/HARDENER
011-FILLER
012-MODIFIER
013-SOLVENT
014-PIGMENT
015-ELASTOMER
018-BASE MONOMER
030-INHIBITOR
111-ADHESIVE LIQUIDS
123-PRIMERS & COATINGS
127-FOAMS
103-PREMIX- SFG
113-RESIN- MFGD
145-INTERMEDIATE RESIN - MFGD
:100DR, 1000PAL

Others KGs: 500BX, 5000PAL

DR

100

1

PAL

1000/5000

10

500

5000

10

Exception: for BULK only add the default LB conversion

If the Matl Grp Pack.Matls is 0007 (Basic Data 1) : the Component material should have the conversion between base unit of measure and primary packing unit that will be managed in the BOL (Bill of lading)

Example: If requester provides the exact conversion in the form then create the material with the information provide, if not, then add default conversion between Base unit of measure and primary packaging unit.

If there is any change/update request in the Alternative units of measure, check if the material is shared before updating:

If the material is shared with more that one plant: an approval from all the plats should be provided or requested
If the material is not shared: proceed with the update, check for updates in PIR's and open orders (Use the Appendix – Open items check (PIRs and Orders))

Return to Main Data

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Basic data 2

Main activities

Key points

Go to Basic data 2 view

Basic material number (related ZPRC Code)

If not provided in the form, check in the Sharepoint on EHS Info tab.

Dangerous Goods indicator profile

ZIP (DG Classification in progress) for all materials at the moment of material creation.

If the material has one of the ZPRCs mentioned below, the DG indicator, should be Z00

ZPRC 90077853 Release Paper
ZPRC 90076527 Poly Film

Tick Environmentally relevant

Always flagged

If the material has one of the ZPRCs mentioned below, the Environmentally relevant should not be flagged

ZPRC 90077853 Release Paper
ZPRC 90076527 Poly Film

Go to Classification view

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Classification - Batch

Main activities	Key points
Select "Batch" type of Classification
Enter Class	016 – Composite Materials

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Classification - Material class

Main activities

Key points

Class

Default value - Z_CM_MAT

Copy all the values provided in the form in "Classification" tab

All the red fields in the template are mandatory!

Press Next screen button to move to next selected view

If requester adds new value in the template for classification, we should send to Lisa Wohnlich (lisa.wohnlich@solvay.com) for approval

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Sales: sales org. 1

Extended the composite materials for sales organization as per image below:

Main activities

Key points

X-distr.chain status

Status 63 is to be set at the moment of material creation to allow use of material in operations

Valid from date for X-distr.chain status

Date of material creation
Format: DD.MM.YYYY

Maintain Tax classifications

Always 1 for all countries unless otherwise indicated by Finance or Tax department

System will automatically determine which Countries' tax lines should be added

Min. order qty

Used for Heanor plant. Check the template.

Delivery unit

Used for Heanor plant. Check the template.

Go to Sales: sales org. 2 view

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Sales: sales org. 2

Main activities	Key points
Enter Material statistics group	Always 1
Account assignment group	Check the request form, if not provided populate with F
Item category group	Always ZMAN
Go to Sales: general/plant view

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Sales: general/plant

Main activities

Key points

Material freight group

Copy from the template

Availability check

Default ZD

Batch Management

Always checked for ZMAT

Transportation Group

Copy from the template

'Hazardeous' groups to be used for materials having GPP DG Indicator

Loading Group

Copy from the template

Profit Center

Copy from the template

Go to Foreign trade export view

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Foreign trade export

Main activities

Key points

Commodity/import code

Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team

Country of origin

Check the request form

Mandatory information! If not provided in the form, ask the requester.

Go to MRP 1 view

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-1-18_18-0-39.png

Purchasing

Main activities

Key points

Purchasing Group

Check the request form

Plant-specific material status

Status Z1 is to be used at the time of material creation/extension

Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Material freight group

Check the request form
Same field is also available in: Sales: General Plant Data

Automatic Purchase Order indicator

Always checked

Batch Management requirement indicator

Always checked for ZMAT
Same field is also available in Sales: General Plant Data, Plant data / storage 1 and Warehouse Management 1 views

Purchasing value key

Packed ZMAT – 0001
Bulk ZMAT – 0005 (incl. flexitank)

GR processing time

Default value at the time of material creation – 1

Go to next view - Foreign trade Import

Values will be copied from Foreign trade export view

Go to next view - Plant data / storage 1 view

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Plant data / stor. 1

Main activities

Key points

Temp. conditions

Enter Temp. conditions according to the template

This field is mandatory, if not provided go back to the requester
This is a global information, if is requested to add (from other GBUs) change, contact other plants

N/A for Heanor plant 8400

Unit of issue

This field is not populated upon creation

If there is a request to update unit of issue, it needs to come via Sharepoints and the buyer's approval attached to the workflow.

Purchasing, Inventory Management, and production needs to be involved as the Issue unit should be what is on BOMs.

CC phys. inv. ind.

Default value at the time of material creation – B

Plant data administrators will change the field value if necessary

If the link does not exist with the plant, contact Lisa Wohnlich (Composite Materials plants) and request the link creation

Batch Management

Always checked for ZMAT

Same field is also available in Sales: General Plant Data, Purchasing and Warehouse Management 1 views

Minimum Remaining Shelf Life

Default value at the time of material creation – 1

Plant data administrators will change the field value if necessary

Total shelf life

This field is mandatory, if not provided, reject the request

Check the request form

Shelf life days should be consistent on Commercial Product level.

If provided as "Indefinite": Add 5475 days

This is global information, if is requested (from other GBUs) to add or change, contact other plants for approval or confirmation of correct value

Go to Plant data / storage 2 view

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Plant data / stor. 2

Main activities

Key points

Profit Center

Same field is also available in Sales: General Plant Data view

Go to Warehouse Management 1 view if applicable;

else go to Label Data view

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Warehouse mgmt

Main activities	Key points
Batch Management requirement indicator	Always checked for ZMAT Same field is also available in Sales: general / plant, Purchasing and Plant data / storage 1 views
Go to Warehouse Management 2 view

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Warehouse mgmt 2

Main activities	Key points
No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created
Go to Quality view

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Quality Management

Main activities	Key points
Inspection interval	Copy from the material form If not provided add the same amount of days as shelf life Should be equal to or less than the total shelf, if bigger contact the requester
QM proc. active	Always flagged
QM Control Key	European plants - default REACH Other plants - default 0000
Go to Label view

Label Data

Main activities

Key points

Primary Packaging Unit (PPU)

Primary Packaging Unit (PPU): Copy from the form

For BULK use KG

Select the primary packaging unit of measurement

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Press the indicated button to Import labeling specifications for selected packaging

Use possibility to import label specifications from model codes created

Choose the reference material# based on the Base Unit of Measure and Packaging type

Note! For BULK only add the large label
Example: Base Unit of Measure KG and Primary pack Unit BAG - choose 158321

Pack/Base UoM	KG	L	M2	M	EA
BAG	158321					3 set of labels: UoM - small, Pack-medium, Pallet- large
BB	159526
BOT	159355	159186
BX	158327		154453	158328	158338
DR	159187	159188
KAN	159192	160228			163021
PL	163821				163819
ST	163367
TE	161378
TU	160496	160433
BULK	154801					1 set- large

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Double click on the first line

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Keep all labels selected

Press

Completing the material

Main activities	Key points
When all data has been entered, save the material by pressing button and exit material creation	Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:

Perform material extension to other Plants / Sales Organizations if requested in the form.
Add the newly created material number in Sharepoint
Release the Sharepoint request but keep the Freshdesk ticket open
Contact the people listed below to obtain the correct DG indicator value
- - Barbara Platt - Barbara.platt@solvay.com
  - Justin Bender - justin.bender@solvay.com
  - Paul Paetzke - paul.paetzke@solvay.com

Do not close the ticket until you receive a response.

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Creation of ZVER - Packaging

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "Chemical Industry"
Material Type	Select the material type indicated in the request form
Copy from… Material	Option to copy data from an existing material can be useful in some cases.
Hit Enter

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Fill in Organizational Levels

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Plant: as indicated in request form
Storage Location: check the GBU Composite Materials file and open the material for the active (not scratched) storage locations correspondent to each plant that does not have an "X" in the spare column.
Sales Organization/Distribution channel: open only to the Intercompany Sales Organization listed with an "X" at the Distribution channel 0A on the GBU Composite Materials file.
- See image below for plant 8350: the material should be created/extended to Sales Organization GB40 and US37 / Distribution channel 0A
Warehouse: Open to correspondent warehouse listed on the GBU Composite Materials file

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Basic data 1

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"
Use the Composite Materials Naming Conventions file to validate the description.

The description should be always in Upper case
40 Characters max.

Base Unit of Measure

Copy from template

If in the form the requester asks for EA → use PC (Pieces)

Material Group

Copy from template

Division

Always WD

General Item Category Group

Always VERP

Gross Weight

Check the request form:

If Gross weight is provided, copy from the template
If the Gross weight is not provided 0,010
For pallets we should have the gross weight specified

Net Weight

Check the request form

If Net weight is provided, copy from the template
If the Net weight is not provided 0,010
For pallets we should have the gross weight specified

Weight Unit

Always KG

Matl Grp Pack.Matls

Default 0005

Ref. mat. for pckg

Default number 1911973

Go to Basic Data Text tab

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Basic data text

Main activities

Key points

Basic data text

Material long description (copy from the form).

Use button to add languages. Copy English text to all other languages:

Data Operations > SAP WP2 Composite Material Master Maintenance > image2020-2-12_14-47-43.png

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

If the long description is not provided copy the short description

Go to Descriptions tab

From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Descriptions

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure tab	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Units of measure

Composite Materials

Alternate Units of Measure conversions

Request the PC to KG conversion (mandatory)
Default conversion should be added for all packaging materials 1EA = 1PC
If the packaging type is pallet, weigh conversion (KG) should be provided
- Proportion: Weight Unit (KG) → Base unit of measure
Copy from the template if any additional conversion is specified

A) When the net weight and gross weight are not provided and we defaulted to 0,010:
For Alternative UoM conversion to weight it should be 1 KG = 100 PC

B) When the net weight and gross weight are provided:
Calculate the inverse by dividing 1 to that weight: 1/0,029 = 34.48275862068966. It is the number how many Pieces are in 1 KG. Use the template table to calculate Denominator and Numerator:

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Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-1-8_10-32-28.png

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Basic data 2

Main activities	Key points
Go to Basic data 2 view
Basic material (related ZPRC Code)	Always 90029754 Generic ZPRC number for all ZVER materials.
Go to Sales: sales org. 1

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Sales: sales org. 1

Main activities

Key points

X-distr.chain status

Status 63 is to be set at the moment of material creation to allow use of material in operations

Valid from date for X-distr.chain status

Enter current date

Format: DD.MM.YYYY

Delivering Plant

Check the request form

Maintain Tax classifications

Always 1 for all countries unless otherwise indicated by Finance or Tax department

System will automatically determine which Countries' tax lines should be added

Go to Sales: sales org. 2 view

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Sales: sales org. 2

Main activities	Key points
Material statistics group	Always 1
Account assignment group	Check the request form, if not provided populate with F
Item category group	Always ZVRP
Go to Sales: general/plant view

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Sales: general/plant

Main activities

Key points

Availability check

Default KP

Transportation Group

Default 0001

Loading Group

Default 0001

Material freight group

please refer to the link, based on the material group

Packaging mat. type

Default 0001

Entered only for pallets

Profit Center

Check the request form

Go to Purchasing view

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Purchasing

Main activities

Key points

Purchasing Group

Check the request form

Plant-specific material status

Status Z1 is to be used at the time of material creation/extension.

Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Automatic Purchase Order indicator

Always checked

Purchasing value key

Default 0001

GR processing time

Default value at the time of material creation – 2

Go to Plant data / storage 1 view

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Plant data / stor. 1

Main activities

Key points

CC phys. inv. ind.

Check the request form

Plant data administrators will change the field value if necessary

Go to Plant data / storage 2 view

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Plant data / stor. 2

Main activities	Key points
Profit Center	Nothing should be entered as Profit center data are being copied from Sales: general/plant view
Go to next view	Go to Warehouse Management 1 view if applicable; else go to Label Data view.

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Warehouse mgmt 1

Main activities
No data has to be maintained in Warehouse Management 1 view at the time of material creation, however the view has to be created
Go to Warehouse Management 2 view

Warehouse mgmt 2

Main activities
No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created
Save the material

Completing the material

Main activities	Key points
Extend the material to all active storage locations

For every packaging creation and extension, the PIR and Source List should be created within the same request using the information provided in the material form. If not provided, reject the request in Sharepoint.

Steps for finishing the request PIR and Source list part:

Remove the Z1 block in Purchasing view
Create the PIR and Source List by following the procedure in SAP WP1 Contract & PIR Maintenance Work Instruction
Add the Z1 block back
Complete the Sharepoints request (populate material number, FreshDesk ticket number and press complete)

Creation of ZBOM- Phantom

Requester should provide us with correct Description and Plant where material should be created.

2 types of ZBOM:

Packaging Kits (BUOM EA - Division WD) → assemble from 2 parts of packaging (combination, not consumed, it is a steps in the process, does not have inventory)
Pre-mixes (BUOM EA - Division provided) → materials that are being used for BOMs

Create the material through MM01 transaction.

Enter Industry Sector and Material type:

Main activities

Key points

Enter Industry Sector

Always choose “Chemical Industry”

Enter Material Type

Always ZBOM for Phantom assemblies

Copy from… Material

Option to copy data from an existing material can be useful in some cases

Select views to be created:

Basic Data 1
Basic Data 2
MRP 1
MRP 2
MRP 3
MRP 4

Fill in Organizational Levels.

Plant: copy from the template

Sales Organization and Distribution Channel should not be filled

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-5-20_14-46-56.png

Basic data 1

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"

The description should be always in Upper case
40 Characters max.

Base Unit of Measure

Copy from template

Material Group

Default 0450

Division

Copy from the form

Gross Weight

Default 1

Net Weight

Default 1

Weight Unit

Default KG

Go to Basic Data Text tab

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Basic data text

Main activities

Key points

Basic data text

Material long description (copy from the form).

Use button to add languages. Copy English text to all other languages:

Data Operations > SAP WP2 Composite Material Master Maintenance > image2020-2-12_14-47-43.png

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

If the long description is not provided copy the short description

Go to Descriptions tab

From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Descriptions

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to MRP 1 view	Tabs in Additional Data can be filled in any sequence.

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MRP 1

Main activities	Key points
MRP Type	Default PD
MRP Controller	Default P05
Lot size	Default EX
Got to MRP 2 view

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MRP 2

Main activities	Key points
Special procurement	Default 50
Backflush	Default 2
Sched. margin key	Default 000
Go to MRP 3 view

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MRP 3

Main activities	Key points
Period Indicator	Default M
Availability check	Default KP
Go to MRP 4 view

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MRP 4

Main activities	Key points
Individual/coll.	Default 2
When all data has been entered, save the material by pressing button and exit material creation

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Creation of ZERS - Industrial Supplies

Create the material by creation transaction:

Main activities	Key points
Enter transaction MM01	Full path: Logistics -> Materials Management -> Material Master -> Material -> Create
Enter Industry Sector	Always choose “Chemical Industry”
Enter Material Type	Always ZERS for Industrial Supplies
Copy from… Material	If applicable, make sure to edit the data that differentiates current material from the previous one
Press Enter

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-1-29_15-23-30.png

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Plant data views
- Purchasing
- MRP 1
- MRP 2
- MRP 3
- MRP 4
- General Plant Data Storage 1
- General Plant Data Storage 2
- Accounting 1
- Accounting 2

Select views to be created:

Basic data 1

Main activities

Key points

Material Description

Check the request form for "SHORT DESCRIPTION"
Use the Composite Materials Naming Conventions file to validate the description.

The description should be always in Upper case
40 Characters max.

Base Unit of Measure

Copy from template

The base UOM should be the smallest unit possible. For example, if the material is requested by case, the base UOM should be each and the alternate UOM should be case.

Material Group

Copy from template

Division

Always WA

Go to Basic Data Text tab

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-1-28_16-2-33.png

Basic data text

Main activities

Key points

Basic data text

Material long description (copy from the form) - Must be in capital letters!

Use button to add languages. Copy English text to all other languages:

Data Operations > SAP WP2 Composite Material Master Maintenance > image2020-2-12_14-47-43.png

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

If the long description is not provided copy the short description

Go to Descriptions tab

From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-1-29_15-28-18.png

Descriptions

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure tab	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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Units of measure

Main activities	Key points
Enter Alternate Units of Measure conversions	Check the request form
Go to Purchasing tab

If the base UOM is different from the Ordering UOM, there should be an Alternate Unit of Measure mentioned in the ZERS form. Additional conversions can be entered if requested.

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-2-26_14-29-5.png

Purchasing

Main activities

Key points

Purchasing Group

Check the request form

Automatic Purchase Order indicator

Always checked

Purchasing value key

Default 0004

GR processing time

Default value at the time of material creation – 1

Plant data administrators will change the field value if necessary

Critical part

Check if material is marked as critical in the form

Go to MRP 1 tab

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MRP 1

Main activities	Key points
MRP Type	Check the request form
Reorder Point
MRP Controller
Lot Size
Maximum stock level
Rounding value
Go to MRP 2 tab

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MRP 2

Main activities	Key points
Production storage location	Check the request form
Storage location for External Procurement	Check the request form
Planned Delivery Time	Check the request form
Scheduling Margin key	Default 000
Safety Stock	Check the request form
Go to MRP 3 tab

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MRP 3

Main activities

Key points

Availability check

Check the request form

If Stocked – 02
If Not Stocked - KP

Go to MRP 4 tab

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-1-29_15-45-10.png

MRP 4

Main activities
No info is entered in MRP 4 tab. Nonetheless, the view has to be opened to ensure correct operation of the system.
Go to Plant data / storage 1 tab

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Plant data / stor. 1

Main activities

Key points

Unit of issue

This field is not populated upon creation

If there is a request to update unit of issue, it needs to come via Sharepoints and the buyer's approval attached to the workflow.

Purchasing, Inventory Management, and production needs to be involved as the Issue unit should be what is on BOMs.

Storage Bin

Check the request form
If nothing provided always enter NEW ITEM. The plant will later fill the actual bin reference.

10 Characters max.

Physical inventory indicator for cycle counting

Check the request form

Go to Plant data / storage 2 tab

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Plant data / stor. 2

Main activities	Key points
Profit Center	Check the request form
Go to Accounting 1 tab

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-2-26_14-30-11.png

Accounting 1

Main activities

Key points

Valuation Class

Default Z120

Price Control

Default V

Price Unit

Default 1000

Moving price

Check the request form → Standard price x 1000

This a sensitive field, if the information populated is incorrect only few Controllers has access to change it.

Go to Accounting 2 tab

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Accounting 2

Main activities

No info is entered in Accounting 2 tab, nonetheless, the view has to be activated to ensure correct operation of the system.

When all data has been entered, save the material by pressing button and exit material creation

The next step is to create the Purchase Info Record and Source List. In order to create the PIR and Source list follow the SAP WP1 Contract & PIR Maintenance Work Instruction.

Accounting 2

Creation of ZPRC - Commercial Products

It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.

Use MM01 transaction and populate:

Main activities	Key points
Industry Sector	Always choose "Chemical Industry"
Material Type	ZPRC
Copy from… Material	Option to copy data from an existing material can be useful in some cases, e.g. if you need to create multiple similar materials
Hit Enter

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Classification (General data)
Label data (General data view)

Basic data 1

Main activities

Key points

Material Description

Material name in standard languages provided by Hazcom

The description should be always in Upper case
40 Characters max.

Base Unit of Measure

Default KG

Material Group

Default 0451

Old Material number

MSDS reference provided by requester

Lab/Office

Default Z20

Go to Basic Data Text tab

Maintained in standard languages when description does not fit in short text field

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Basic data text

Main activities

Key points

Basic data text

Use button to add languages. Copy English text to all other languages:

Data Operations > SAP WP2 Composite Material Master Maintenance > image2020-2-12_14-47-43.png

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Maintained in standard languages when description does not fit in short text field.

Go to Classification view

Classification

Main activities

Key points

Class Type

001 Material Class

Class

Default LIP0034040

Go to label view

No data maintained

Save the material

After the ZPRC creation also create the ZUNB

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Creation of ZUNB - Stocked and non-valuated materials

The purpose of ZUNB materials is to support the Solstice EHS Project interim phase. It provides a ZPRC and material link for all regions of Composite’s site. This type of material is used for label generation.

Use MM01 transaction to create material

Main activities	Key points
Industry Sector	Always choose "Chemical Industry"
Material Type	Select the material type indicated in the request form
Copy from… Material	Option to copy data from an existing material can be useful in some cases.
Hit Enter

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-2-5_13-41-6.png

Select Views to be created:

Basic Data 1 (General data)
Basic Data 2 (General data)
Puchasing (Plant data)
Label data (Genera data)

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-2-5_14-0-25.png

Fill in Organizational Levels

Extend to the following plants:

7264 ZZZZ ex 3969 / Négoce IT
7265 ZZZZ ex 3969 / Négoce DE
7266 ZZZZ ex 3969 / Négoce GB
7267 ZZZZ ex 3969 / Négoce FR
8269 ZZZZ ex ZUS4 / Trading USA
8577 ZZZZ ex 7776 / Trading CN

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Basic data 1

Main activities

Key points

Material Description

Copy from the ZPRC

The description should be always in Upper case
40 Characters max.

Base Unit of Measure

Copy from the ZPRC

Material Group

Copy from the ZPRC

Old Material number

Copy from the ZPRC

Go to Additional Data tab

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Basic data text

Main activities	Key points
Material descriptions in local languages	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
Go to Units of measure view	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Units of measure

Main activities

Key points

Enter Alternate Units of Measure conversions

Fixed conversions:

1 BJ <-> 1 KG

1 DR <-> 1 KG

1 PL <-> 1 KG

Go to Basic data 2 view

Basic data 2

Main activities	Key points
Basic material	Check the Freshdesk Ticket
Go to Purchasing view

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Purchasing

Main activities
No data has to be maintained in Purchasing view, however the view has to be created
Go to Label Data view

Label

Main activities	Key Points
Primary Packaging Unit (PPU)	Default DR - Drum
Select the primary packaging unit of measurement
Press the indicated button to "Import" labeling specifications for selected packaging.

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Completing the material

Main activities	Key points

Overflow process

It is an additional extension with 0A (intercompany) distribution channel to Overflow warehouses for material storage purposes in case the original warehouse for the plant is full.

Applicable only to the following plants:

8367 - 7180 Piedmont
8350 - 7771 Wrexham
8368 7180 Havre de Grace

Reference document to check the fields to be changed based on the plant.

Extend the material by creation transaction:

Main activities	Key points
Material	Material number to be extended for overflow warehouse
Industry Sector	Always choose "Chemical Industry"
Material Type
Copy from… Material	Material number to be extended for overflow warehouse

Select views to be created:

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Fill in organizational levels:

Main activities	Tips / Best practises	Key points
Plant		As per plant
Storage location		As per plant
Sales organization		As per plant
Distribution channel		As per plant
Warehouse no.		As per plant

No changes on the views, just pass through and open the material for Sales: Sales org. 1, Sales: Sales org. 2, Sales: general/plant, Foreign trade export.

Press enter and Go to Purchasing view

Purchasing

Main activities	Key points
Purchasing Group	As per file
Source List	Always checked
Pass through and go to MRP1	No changes on the view
Go to MRP2 view

MRP2

Main activities	Key points
Procurement type	As per file
Special Procurement	As per file
Prod. Storage location	Blank
Storage location for EP	According to the plant you are extending to, As per file
In-house production	Cleared
Planned deliv. time	Default to 1
Just pass through and open the material for MRP 2 and MRP 3	No changes on the view
Go to plant stor. 1

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Plant Storage Data 1

Main activities	Key points
CC phys inv. ind	Blank

Just pass through and open the material for Plant data/stor.2 , Warehouse 1 and 2, Quality man., Accounting and Costing.

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For the second overflow plant we can copy from the just created extension.

There is no need for SalesOrg and Warehouse views.

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-1-26_13-16-52.png

This is what to select for copying:

Now go through all the views without making any changes,except for MRP2, where Storage loc. For EP should be changed to correspondent plant:

Data Operations > SAP WP2 Composite Material Master Maintenance > image2021-1-26_13-21-46.png

Once you are all through other views without changes, save the material.

Appendix – List of approved requestors

Composite Materials Master Data Governance Who's Who - link where you can find the appropriate person for specific roles per site.

Plant	Data Governance Lead	DGL Backup
Anaheim 8364	Rehan Suhrwardy	Nic Donovan
Orange 8361	Corinne Nelson
D’Air 6363	Bruce Gormley
Greenville 8365	Austin Helton	Brianna Hammond
Winona 6370	Danielle Dietermann	Jenna Sand
Kalamazoo 8456	Carrie Replogle
Havre de Grace 8368	John Cahoon	Kenya Eaton
Piedmon 8367 / Rock Hill 8785	Harrison Blackwelder
Wrexham 8350	Stuart Tudor Jones	Peter Kaye
Oestringen 8347	Nina Kunze	Jose Marin
Fengxian 8628	Rick Marmol

Appendix – Warehouse & Storage location

Link to Warehouse and Storage locations

Appendix – How to perform mass creation of Storage Location

Appendix – SharePoint Workflow Management Tool

Link to the presentation. Please check presentation for detailed information on the tool.

Appendix – List of approvers ZERS

			ZERS and PIR creation/modification/deletion	PIR creation/modification/deletion
Plant			Buyer	Storeroom Owner	LPR
8367	7180 Piedmont	US	Kay Drake	David Williams	Procurement team
8785	7180 Rock Hill	US	Kay Drake	David Lynn	Procurement team
8350	7771 Wrexham	GB	Ken Sharp	Ben Pine	Procurement team

Appendix – Material Inactivation

Requests via Fresh Desk ticket from Quality Manager or Data Governance Lead, request
approval from Product Manager by material division:

I1 Composites Hot Melt → Greg Kelly
G2 Composite Other → Greg Kelly
I0 Composites Solution → Dan Eskelsen
G3 Adhesives → Shawn Grobe
G4 Fibers and Fabrics → Lisa Wohnlich
G6 Thermoplastics → Lisa Walton

Before inactivation material should be checked for open items under "Stock overview"

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If there are no open activities, Stock will show only "0". If any other values displayed, appropriate Product Manager should be contacted for Stock removal.

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Level

Inactivation

Global

After Stock is cleared material can be inactivated.

If material has to be inactivated for all plants and sales areas

Set X-plant matl status (Basic data 1 view) to Z0
Set X-distr.chain status (Sales: sales org. 1 view) to:
- 61 (Not Available for Sales) and update the date as requested in the ticket, if not provided use the date of inactivation.
Set Plant-sp.matl status (MRP1 view) to:
- Z0 for each plant (field is available also in Purchasing, Quality Management and Costing views)
Set MRP Type (MRP1 view) to ND for each plant that has to be blocked
Change Description adding *OBS* before name in all languages
Activate Deletion Flag in MM06

Local

Note! For local inactivation the plant might request the value to be populated in SAP, proceed with the inactivation with the values provided in the ticket

If material has to be inactivated for specific sales areas

Set DChain-spec. status (Sales: sales org. 1 view) to:
- 61 (Not Available for Sales) and update the date as requested in the ticket, if not provided use the date of inactivation.
- 64 (Cancelled) and update the date as requested in the ticket, if not provided use the date of inactivation.

If material has to be inactivated for specific plants

Set Plant-sp.matl status (MRP1 view) to:
- Z0 for each plant that has to be blocked (field is available also in Purchasing, Quality Management and Costing views)
- Z5 for each plant that has to be blocked (field is available also in Purchasing, Quality Management and Costing views)
Set MRP Type (MRP1 view) to ND for each plant that has to be blocked
Activate Deletion Flag in MM06 for the requested plant

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Table of Contents

OBJECTIVE AND SCOPE

Objective of this Procedure

Scope

Abbreviations

Roles and responsibilities

STANDARD OPERATING PROCEDURE DESCRIPTION

Creation of material in RCS

Pre-requisites

Creation of ZMAT - Manufactured Material

Creation of ZMAT - Raw Material

Creation of ZVER - Packaging

Creation of ZBOM- Phantom

Creation of ZERS - Industrial Supplies

Creation of ZPRC - Commercial Products

Creation of ZUNB - Stocked and non-valuated materials

Overflow process

Appendix – List of approved requestors

Appendix – Warehouse & Storage location

Appendix – How to perform mass creation of Storage Location

Appendix – SharePoint Workflow Management Tool

Appendix – List of approvers ZERS

Appendix – Material Inactivation