Tasks to be completed when documenting an operation (from creation to publication)

  1. Enter the Title of the operation / page

  2. Add the following Labels : 

  3. Fill in all fields as described above

  4. Once the procedure is completed, ensure it is published by using the SBS-Finance approval workflow



Domain: Country Accounting



Responsibility area: N/A


Table of contents 

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Scope

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ERP

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Frequency

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References

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Forms

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1. Objective and Scope


1.1. Objective of this Operation


The objective of this document is to explain the main concepts behind the Residual Sodium Chemicals (RSC)  invoicing.

Known in italian as "PSR - Prodotti Sodici Residui" this procedure exists to ensure a good understanding of the different contracts and how to calculate the amounts to be invoiced every month end. 


1.2. Scope

This procedure applies to Italian company 0270 Solvay Chimica Italia. 


2. Definitions

See Finance Glossary:

  • PSR - Prodotti Sodici Residui in italian.

  • RSC - Residual Sodium Chemicals in English.


3. Tasks description

3.1. Responsibilities


 - Local team > Luca Pelagatti / Marco Sardi / Luca del Rio responsible for the sharing of the contracts negociated and the activity of the month to be invoiced.

 - Accounting Platform > Will perform the analysis, update and calculation of the monthly invoicing.

 - SU FAC Interco > Will perform the invoicing whenever necessary ensuring all master data creation, share it with the customer and submit the electronic invoice. 


3.2. PSR Invoicing description


"Solval®  operates the first recycling plant for RSCs from waste-to-energy facilities. The facility is in Rosignano and near Solvay’s legacy soda ash plant in Italy, which uses the purified brine produced by Solval as raw material to produce soda ash."

For more information about this market access the following link: https://www.solvairsolutions.com/en/who-we-are/services/recycling-services


This plant is part of SOLVAY CHIMICA and is responsible to treat and transport the waste on site for which we charge a fee to the costumers for the service. 

The plant has two different production lines:

  1. One more general where the residues are treated for customers:

2. Another line dedicated to a specific customer that has two plants but only one is active:

We need to invoice the PSR treatment and transport in the 1st day of the month. This process has to be completed until 12H Italian time because the majority of the customers are public institutions owned by the state, very burocratic and they need to receive the invoice for verification and payment early in the month.

We receive the deliveries of waste followed with a certificate, with all the information mandatory to the transport like delivery date and time, code, quantity and final destination and if there is an intermediate. Sometimes we are also intermediates.

For each customer there is an agreement, these agreements are revised and re-negotiated not only when they expire but from time to time changes occur during the year that will be duly communicated. The contracts have different conditions and we need to pay attention to the different details (like is transport price, should we apply a discount, penalties, text to apply in the invoices...).

You will find the resume in the following table: 

 \\ITRRS04\Groups\Solval\IMPIANTO\PSR DA FATTURARE X MESE\tabelle prezzi\ CONTRATTI_PSR_2012-20


Another important remark is about the transport, we have two types of transport, one where we just pick up the residues to the costumers and another combined when we use the same truck to deliver the final product and pick up the residues. The result is two different prices.

You will find the resume in the file “Ripartizione costi Trasporto PSR” (look for the sheet with the most updated figures 2021)

 \\ITRRS04\Groups\Solval\IMPIANTO\PSR DA FATTURARE X MESE\tabelle prezzi\ Ripartizione costi Trasporto PSR


The transport price is included in the treatment price in this case; however, must be detailed in the invoice separately.




3.3. I prepare the information


We have compiled all the information in one single file that serves as the base for the invoices preparation.

It is compose by:

  • INSTRUCTIONS to support the checks and the invoices to be issued;

  • DATABASE composed by general information with the location of the files and the customer data (to be updated whenever we have changes);

  • RESUME of the invoicing of the month (automated to have an overview of the invoicing of the month);

  • ZZF_POSTING_FILE with the posting template and specifications to post the invoices;


  • TRANSPORT: Exact copy of the file with the prices to apply available in \\ITRRS04\Groups\Solval\IMPIANTO\PSR DA FATTURARE X MESE\tabelle prezzi\ Ripartizione costi Trasporto PSR

  • PSR Contabilità: The information to be filled here is coming from Marco Sardi’s file sent on D1 early in the morning where we have the information about the form number (formulario); the quantities to be applied divided by 1000 and the type of treatment (1° fascia/ 2° fascia).

  • PIGLIACELLI: Information received from Luca del Rio file sent on D1, use file named PIGLIACELLI with the number and type of transports that occurred in the month (to double check spelling in column E);


  • One calculation sheet for each customer taking in consideration the different specifications to apply:

    • AMBIENTHESIS 

    • A2A

    • CHIMET

    • HERA

    • ACSM AGAM

    • IREN

    • MARANGONI


Before month end we must ensure that all relevant information has the most updated figures meaning that, we must ensure pricing to apply to each customer is according to the agreement in place as well as the transport price and the texts to apply in the invoice. Main point of contact is Luca Pelagatti.




3.4. I fill the central file (latest version 01.2021)



At D1 the source of information is:
- Marco Sardi send the “Nuovo File Solval Transporti PSR” email “Tabella arrivi PSR mese MMMM YYYY”;
- Luca del Rio send the “Pagliacelli” and “Pagliacelli Conto Dedicato” with the details of the transport.
- Luca Pelagatti is sending the “Certificates of Analysis” to be attached to the invoices issued, as well as all the information about the contracts in place.






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  •  End of document.