Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

ZZF_POSTING_FILE

Forms

7. Insert the links accordingly and change the link text with the Form name


Attachments

Payroll posting file folder



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

This procedure aims to ensure the correction done manually due parameters of US mapping harmonized with PF1 companies.

1.2. Scope

This procedure is applicable for US PF1 companies.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Every month after the posting of the HR amounts it is necessary to make a correction in the payroll accounts related to Wage Type. Specific amounts posted in the cost element 6470000000 should be reclassified to account 2454000012 or 2456040000, depending on the wage type.

The followings wage types should be reclassified to account 2454000012:

  • 3792
  • 3793
  • 3794

While, for account 2456040000, it should consider:

  • 379B
  • 379C
  • 379D

3.1. Responsible

  • Accounting Platform 

3.2. Periodicity

The procedure needs to be performed after all the payroll file for the month is posted in AODocs.

3.3. I retrieve and upload the data

3.3.1. I retrieve the data

First, go to the folder US PAYROLL, make a copy of the previously file and rename with the currently month. Open the current file inside the Google sheet (without downloading the file).

Make sure to keep the tab "US_POSTING" always updated. To do that, go to HR AODocs - Admin HR download the most currently file regarding your companies, copy and paste the information from column A to J into your template, then, copy the column regarding the task month on HR file (eg.: column N that refers to month 04, if you are making postings related to month 04) and paste into your template on column M.

Go to tab Payroll Correction POST 1 and Payroll Correction POST 2

In these tabs, open the group regarding your company . You will see that the information that you need to make the post is ready. Just make a double check to see if the amounts are being transmitted for the tab as it should.


3.4. I make the entry

3.4.1. Payroll Correction POST 1 - account 2454000012

In the posting file, tab Payroll Correction Post 1, you need to post a debit (40) in the account 6470000000 using the cost center and a credit (50) in the account 2454000012. 

The document type for payroll is H0 automatically postings, how we will make a manual entry we have to use H1.

To make the entry, go to transaction ZZF_POSTING_FILE on SAP, click on the button "Journal Entries Cockpit" and search for the template ID PAYROLLACP and Sub ID 003 for your company.

Fill the information in SAP template as it is in your posting file and complete the entry.

3.4.2. Payroll Correction POST 2 - account 2456040000

In the posting file, tab Payroll Correction Post 2, you need to post a debit (40) in the account 6470000000 using the cost center and a credit (50) in the account 2456040000. 

The document type for payroll is H0 automatically postings, how we will make a manual entry we have to use H1.

To make the entry, go to transaction ZZF_POSTING_FILE on SAP, click on the button "Journal Entries Cockpit" and search for the template ID PAYROLLACP and Sub ID 004 for your company.

Fill the information in SAP template as it is in your posting file and complete the entry.

3.5. I open a case on BMC Helix and inform the CAM

To register, open a case on BMC Helix and send to the CAM the document number generated.


End of document.