Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)



Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

FBL3N


Forms

7. Insert the links accordingly and change the link text with the Form name

Fringe Template


Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

This procedure support the reconciliation of account 2454004321, company 4045 and reports the monthly fringe benefits.

The fringe benefits are paid by 4045 - Solvay America, INC. which then redistribute the costs of the expenses to the other companies.

It prepares the entries to create the invoices that will be paid by the other Solvay companies.

1.2. Scope

Detail the scope (legal entities, etc.)

'This procedure is applicable for Company 4045 - Solvay America, INC, and impacts the companies below:

  • 4290 - Solvay Chemicals, Inc;
  • 4291 - Solvay Soda Ash JV;
  • 3384 - Solvay Fluorides, LLC;
  • 5782 - Solvay Specialty Polymers USA, LLC;
  • 7008 - Cytec Industries Inc;
  • 7180 - Cytec Enginereed Materials Inc;
  • 7185 - Cytec Carbon Fibers LLC;
  • 7188 - CEM Defense Materials LLC;
  • 7237 - Cytec Industrial Materials Inc;
  • 7246 - Aerovac LLC;
  • 7424 - Solvay USA, Inc;
  • 6283 - Solvay Biomass Energy, LLC

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

HR manages all fringe benefits payments on company 4045, paying all the expenses on account 2454004321 using PO’s (WE) or direct/manual payment (G1) for some not recurring expenses. The payments done in this account are related to health, wealth and life benefits.

HR Specialist will inform the payments through Freshdesk or e-mail, and send the reports that will be use to reconcile and create the invoices.

Accounting Platform  is responsible for handling and clearing the account 2454004321 until D-5


3.1. I perform the Fringe Account reconciliation

3.1.1. I Receive the reports and statement

We will receive on Freshdesk and e-mail several reports and statements during the month that describe the expenses of each supplier.

For more information about the vendors and suppliers, you can check the template.

Run transaction FBL3N filling the items below and change the "Assignment" field for the documents to the correct text.

Once you do it, extract the report and copy the report and paste on cell E, on tab "SAP" in the template.

3.1.2. I sent the request to Intercompany and clear the account

After the report was extracted on FBL3N and from the emails from HR Specialist, open a ticket to Intercompany team requesting to process the KB15N tab on the template:

Once the invoices were created, settle the order 210658002120 and clear the account.


End of document.