Table of Contents

Scope

   

ERP

References

Attachments

1. INTRODUCTION


1.1. Objectives and scope of this procedure

This OP explains how to create, modify and suppress a finished material for Chemical Industry in ERP PF1/050 and PF1/020.

Who uses this document?

What is the nature of the need

What provisioning channel does this document concern?

User / PREQ creator

Approver

LPR/buyer

PS

Goods

Services

e-catalogue

Goods managed in stock

Goods and services – spot buys

Goods on contract

Services on contract with SES

Emergency cases

Urgent needs

X




X



X







1.2. Material groups in scope


  • Z700 Finished products packed
  • Z701 Finished products bulk *

* Z701 in PF1-050 that when transferred to PF1-020 transform in Z700

1.3. Material range in scope


Articles have an automatic numbering for Finished Products

Type (050)

Description

N° from

N° to

Type (020)

Z700

Finished Products Packed

110000

-

Z700

Z701

Finished Products Bulk

10000

59999

Z700













1.4. Abbreviations

Abbr.

Description

Abbr.

Description

PF1

Solvay Core System



FP

Finished Product



2. STANDARD OPERATING PROCEDURE DESCRIPTION


2.1. Principles

A specific form must be used to request new FP's creation:

PtP Portal WebForm
With the output of this form all necessary information to create a new FP will be available to D&A Team.
WebForm output:


2.2. Verify possible duplication of article in PF1-020

With information provided D&A Team should proceed to a check of similar/equal materials already created on PF1:



#

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1

Enter transaction MM03







Enter in transaction MM03 and search material by 'Material Type':


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2

Run a search in Material Description

With Wildcards to best describe

Open the Article creation Form, copy the short text from the desirable article to create and run a search in Material description with wildcards.

3

Hit Enter




#

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4

Verify entries found




Compare results with the Article "short description" mentioned in the Form (that was the base of your search). If there is a similar name mentioned in the result search or you have doubts about the Article already been created, contact the Requester to clarify.


If result points to or if the requester mentions a new article need to be created then proceed with the creation.


2.3. Creation of a FP in PRS-050

After this check to ensure that no duplicate material will be created, we must observe all the Form to check some important fields as:


  • GBU_Business: Vinyls
  • CENTER: MONO 
  • DELAY: URGENT
  • ARTICLE_SIMILAR_sameProduct:  (No information provided)
  • ARTICLE_SIMILAR_samePackaging: 185620 
  • HIERARCHY: BRB2D 
  • DANGEROUS: NO 
  • EU_DUAL: NO  - EU_ROTTERDAM: NO  - EU_DRUGS: NO  - EU_OZONE: NO  - EU_COMM: NO  - EU_WEAPONS: NO  - USA_EXP: NO  - SC_DUAL: NO  - SC_WEAPONS: NO  - APO: NON 
    GBU information is extremely relevant to check the authority of requester. This check must be performed always that a new FP creation is requested.
    Link to Validation Contacts:
    https://docs.google.com/a/solvay.com/spreadsheet/ccc?key=0AjTa9doriCzqdDFrS0xvWktUTTlQWFg3MDU5dHFSYnc&usp=drive_web#gid=0
    Center: Mono – Inform us that this FP is produced by a specific plant only – Monocenter production;
    Delay: Urgent – Requests with urgency must be treated in 4h max;
    Article Similar _ SameProduct – The requester can inform us a material equal to this new one but with a different packaging.
    Article Similar _ SamePackaging – The requester can also inform us a product already created that uses the same packaging.
    Hierarchy – This information will help us to know the correct 'Division' and 'DCT cost price (CPR)'
    Dangerous – Need to be defined on 'DG indicator profile' and must be taken into account when filling fields for the 'Material freight grp'

EU_DUAL: NO  - EU_ROTTERDAM: NO  - EU_DRUGS: NO  - EU_OZONE: NO  - EU_COMM: NO  All these information will be relevant for GTS legal regulation - EU_WEAPONS: NO  - USA_EXP: NO  - SC_DUAL: NO  - SC_WEAPONS: NO  - APO: NON 
Materials are created in system PF1/50 with transaction MM01 « Create Material ». It is essential to create the article having another reference as model, and when available we should always use the material provided on ARTICLE_SIMILAR_samePackaging.




#

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5

Enter transaction MM01





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6

Enter Industry Sector


Always choose "Chemical Industry"

7

Enter Material Type


Z700 for packed FP and Z701 for bulk FP

8

Insert a material number with the same packaging

Try to use always materials also created for the requested plant / Sales

This allows one faster creation and avoids errors.

9

Hit Enter





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10

Select the Views

The marked views are all the views necessary for FP creation


11

Hit Enter





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12

On this screen we must insert the plant / sales org. for the new material as provided by requester.

Try to use a model with the same packaging and with the plants / sales org. as in the form.




A

Enter Old Material Number

For Z50* - Example WP1# xxxxxx
Without WP1 material - WP1# N/a

Information mandatory for Z58* and Z50*

B

Enter PRODCOM code linked to WP1 material referenced

On basic data 2 view in WP1, all 0450 materials have the correspondent PRODCOM

Information mandatory for Z50*



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13

Enter Material Description


Described in Form as DESCRIPTION

14

Enter Base Unit of Measure


Described in Form as UNIT

15

Enter Material Group

If we need to create a new FP for an already existing product but different packaging (description until ) we use the same Material Group code. If a new product please see point *3.2.

Material Group number identifies the Business and the product:
Z66-Identifies the business
35814 – Identifies the product

16

Enter Division

Always see if the model has the same 'Prod.hierarchy' of the new material (table Z0R2)

This field is related with 'Prod.hierarchy'

17

Enter Prod.hierarchy

For Z50* Always confirm with WP1 referenced material (check point 3.6)

Always provided on form – Need to confirm validity of product hierarchy – check table Z0R2

18

Enter GenItemCatGroup

Always NORM


19

Enter Weight

The Gross weight is defined in relation with packaging.
Exp. P1500 - WEIGHT: 1500KG 
1500/1500= 1 Gross weight
If P1500 - WEIGHT: 1700KG 
1700/1500= 1,133 Gross weight

Net Weight – 1,000

Bulk products – 1,000 on both fields

20

DG indicator profile


If in form indicated DANGEROUS: YES we must insert '001' and flag 'Environmentally rlvt'



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21

Go to 'Descriptions'



22

Maintain all the languages copied form similar material.

Use a similar product with the same packaging and with the plant/sales org. requested

Check form for descriptions in other languages.



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23

Go to 'Units of Measure'


Mandatory when sales views are created:
Without concentration info

1000 VKG – 1000 KG
1TO – 1000 KG
1000 - 1KG - 1000 KG
53.892 LB - 24.445 KG
53.892 1LB - 24.445 KG


When Base Unit = LB
24.4451KG - 53.892LB
24.445KG - 53.892LB
24.445VKG - 53.892LB
45 TO - 99.208 LB
24.445VKG - 53.892 1LB

24

Maintain all the necessary conversions.

Use a similar product with the same packaging.

Common units:
1KG, VKG and TO (Base KG)
Packaging specific for this example:
BAG 25 KG = S25
PAL 1500KG = P1500


#

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25

Go back and enter Goto(1) and chose next view 'Classification'



NOTE - For Materials linked to GBU Solvay Specialty Polymers US (Z58*) , when a new material is requested, and there's no Packaging reference, we must maintain the packaging code in the Cloning tool, in order to further creations with the same packaging can be created directly by local user on this tool.

 


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26

Class Type for FP's is always 001

Classification view is only available on PF1-050


27

Enter Class ZR_PROD_CHIM



28

Enter characteristics for the new FP

Always use a similar material with the same packaging + plant/sales org. + Product hierarchy






#28 – Descriptions of values:
Product hierarchy – Provided in form
Packaging description – 1st packaging S25 on short description (table Z0RL)
Unit of charge Items – 2nd packaging P1500 on short description (table Z0RK)
Industrial origin – Identifies the productive pant. This product is produced by an external supplier ZZZ (table Z0RN)
Product type – Code that identify the product
Group Product (PG) – The same last 5 digits from Material Group Z66-35814
Bulk code – We must always search for similar products and identify in this field the same product bulk code. If we are creating a new FP bulk or if there is no similar bulk this field should remain blank.
EV packaging code – This code identify the complete packaging to be used on new FP (table Z0RJ)
Flag bulk/packed – Packed for FP with packaging, Bulk for the not packing.
Grand groupe produit code – Should be always blank, if we use a similar product that has information on this field we must delete.
DCT cost price (CPR) – Is the 3rd code related with Product hierarchy and plant/sales org. Search always a similar one with these matches to copy fields Division + DCT cost price (table Z0R2).
SAFIR Code, Salt hierarchy, Process element and Chemical formula - Should be always blank, if we use a similar product that has information on these fields we must delete.


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29

Go to Next screen – Sales: Sales org data





24.445 KG

 



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30

Same values from Basic Data 1

Confirm if correct data was transferred from Basic Data 1


31

Enter Sales Unit

If no value on form leave blank

Value provided in form

32

Same values from Basic Data 1

Confirm if correct data was transferred from Basic Data 1


33

Enter Acct assignment grp

For Solexis business (Z61) the account assignment should be always 20.

Value provided in form

34

Enter tax codes

Particular cases:
Soda Ash (Z10/Z11/Z13)
agricultural salt - 2
Soda Ash Portugal – some specific products - 3

MWST – 1
LCFR – A
LCIT – 0

35

Enter Delivery unit

Minimum order qty and Minimum delivery qty always blank

The value of packaging

36

Enter Industrial Origin

Same value inserted in Classification tab

Productive plant (table Z0RN)

37

Enter Packaging type

Bulk FP = GR
O/W = DI

The 1st packaging used
S = SAC/BAG

38

Enter Quality code


Normally N – Normal
Some products have before * codes:
X – Experimental
LHN – H (low quality standards)

39

Flag Cash discount


Always flagged


#

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40

Goto (1) Next screen – Sales: General/Plant





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41

Flag Batch Management


Always flagged for FP's

42

Enter Availability check code

This code is in relation with the Business and geographical location of plant. In case of doubts search for similar products in SQ00 and check the code used.

Use this table to find:
https://docs.google.com/a/solvay.com/spreadsheet/ccc?key=0Ap92vkWj-TmzdFFzU0VScFEtZlVnWWs3Y1FyRUFMN0E&usp=drive_web#gid=0

43

Fill Logistic values

Use a similar product with the same packaging.
US pants use a specific code that ends with -60/65/70

Should be taken into account the Dangerous and the packaging used

44

Enter Comm./imp. code no + Control code

The field Control code is only used for Brazilian Plants

Provided in the form

45

Enter Origin

Use transaction Z2RY to find all plant characteristics

MONOCENTER - Insert the country and region of origin
MULTICENTER – Filled only for the productive plants

46

Fill Legal Control

To fill:
Open > F (FAO) > Pallet approved > PAL_APPR > Flag Indiv

This should filled only for Heat Treated Pallets (HT) in GBU's:
Z10/11/13 – Soda Ash
Z15 – EDS
Z21/23 – Interox
Z27/28 – AFM (Solvay Chemical)
Z33 – Fluor
Z34 – Barium
Z66/67 – Solvin

47

Enter Mat. CFOP category

The field is only used for Brazilian Plants

Provided in the form


#

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48

Goto (1) Next screen – Sales: General/Plant





We never modify texts using Sales text and/or Purchase order text. At this point go to Extras and choose Internal comment.



#

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49

Enter languages

9 standard languages FR-EN-DE-NL-IT-ES-PT-BG-FI

• Possible extra languages: (AR) Arabic, (TH) Thai, (KO) Korean, (ZH) Chinese, (JA) Japanese.
•If article is defined for a plant or company code which is not included in any of the 9 standard languages, the required language is created using English as model
•For BG, RU and other non-Latin languages the short texts in Cyrillic is created in PF1/050 by Russian and Bulgarian users

50

Enter long text

Always use the same of similar product and just modify the description in 1st line – Product description – Maintain the packaging description for each language

Provided in form


For Z50* materials, the text maintained in the internal comment, it's not transferred to the Sales and Purchase order text, for this reason, we must go to transaction SA38 and enter ZZR_COPY_BEST_IVER and run. Insert the material number, keep both fields below flagged, and process.






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51

Goto (1) > Purchasing





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52

Enter Purchasing Group


Provided in form

53

Enter Tax ind. f. material

Exceptional cases can happen – Provided information in form comments

Normally – 1

54

Autom. PO

Always flagged on:
Administrative plants (ADMIN) and Z51 + Z58 + Z60 + Z61 (SSP business)

Normally not flagged

55

Var. OUn

Exception – When indicated on form or when exist a Sales unit different from Base Unit of Measure

Normally not filled

56

Enter Purchasing value key

Maintain the same form similar or use a different one when informed in form.

Normally Z1

All other fields information already maintained in previous tabs.


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57

Goto (1) > Purchase Order Text





We should only open this view. Long text already maintained in Internal Comment.
All process of creation is now completed. Click .
Before transfer the material to PF1-020 open the new FP in MM03 and confirm that all the fields are complete and correct, special attention to Sales and Purchase order texts. If texts not correctly transferred from Internal Comment see step XXXXX.

2.4. Material transfer from PF1-050 to PF1-020


P1/050 to PF1/020: Article Transfer – General Rules

All Creations/Modifications in material records in PF1/050 can be manually transferred to PF1/020, allowing requester to have his demand performed and available in a short time delay.
Z2R9 - « SEND MATERIAL IDocs » PF1_050 ERP
Transaction used when number of material records to be sent to PF1_020 are not higher than 5.



Insert your article numbers and Execute (destination PF1_020 ERP)
BD10 – « SEND MATERIAL » PF1_050 ERP
Transaction used when number of records to be sent to PF1_020 is higher than 5 records.



Insert numbers of articles created using multiple selection button and in message type – Z_MAT_FOCUS



BD87 – « SELECT IDocs » PF1_050 ERP



Insert the range of numbers created and Execute  


Position the cursor on Z_MAT_FOCUS, press right button and choose Option: Process





All documents were well sent to PF1_020


BD87 « SELECT IDocs » PF1_020 ERP


Position the cursor on Z_MAT_FOCUS, press right button and choose Option: Process

Creation of Complementary Views PF1/020

2.5. GTS legal regulation for new FP's

After transferring the new material to PF1-020 the last step of new material creation is the maintenance of GTS legal regulation. This is operated in a different system, so we have to wait 1hour before this last step.


#

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58

On SAP Logon enter in GTS system






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59

Add in Favorites transaction /SAPSLL/MENU_LEGAL



60

Enter on new favorite created SAP GTS Area Menu





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61

Choose Classification / Master Data





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62

Go on Export View and click on to maintain the new product




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63

Enter Logical System Group


Always SOLVAY

64

Enter material number


Number of new material created

65

Enter Legal regulation

#66 – To avoid the necessity of insert all this data each time is possible to choose a Variant with all this information, the only difference will be material number:

9 Legal regulations need to be maintained:
DUALE - Dual-use Europe (DUALE in GTS)
PICEU - Rotterdam convention / Prior Informed Consent procedure (PICEU in GTS)
DPEU - Drugs precursors Europe (DPEU in GTS)
ODSEU - Ozone Depleting Substances (ODSEU in GTS)
COMML - Commercial licenses (COMML in GTS)
WEAPD - Weapons regulation Germany (WEAPD in GTS)
EAR - Export Administration Regulations (EAR in GTS)
DUALK - Dual-use South Korea (DUALK in GTS)
WEAPK - Weapons regulation South Korea (WEAPK in GTS)


#

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67

Go to tab Legal Control



68

All legal regulations in red need to be maintained



69

Enter in each on them and flag No Control box + Insert Indicator - NR

If we have YES or other information, the best practice is to choose a similar product as model to complete GTS

In this example we flag no control for all legal regulations because we have NO in form (see chapter 2.3)


Click





NOTE: Brazilian plants do not use GTS. Product will not be available in GTS system to maintenance.
This is the last step of a new FP creation. After this step reply to request with the new material number and inform that material is completed and GTS legal regulation maintained.


3. FINISHED PRODUCTS MAINTENANCE AND BUSINESS SPECIFICITIES


3.1. Extension of a FP to new Plants and/or Sales Organizations



This example shows a request to extend an already existing FP to new plant and sales organization.
How to understand the request:
159352//5955//11//61//9014
159352 – Material number to be extended
5955 – Sales Organization (Use Z0RZ to see Companies/Sales org. details)
11 – Distribution channel
61 – Business Common Code – Material Group on this material Z61-17060. The Z61 identifies the business and the 17060 identifies the product.
9014 – Plant code


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70

Go to transaction Z3R4




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71

Enter all the data received for material extension



72

Click execute




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73

Work to be done by D&A Team


These red crosses means that material is not extended to plant and sales indicated

74

Work to be done by Core-Tables

Any red cross in these fields means that material can't be extended. Confirm with the business this request and if so send a request to APDM

These identifies if the relation between material division - QD, Sales and plant are already maintained in core tables.


3.1.1. Material extension manually – MM01 – PF1-50


#

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75

Enter the material to be extended in both fields


Press enter once and automatically the fields Industry sector and Material Type will be filled. Press enter twice to continue.


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76

Select views to be created


Is just necessary select the sales and purchasing views the other tabs are shared between all.


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77

Insert the Plant + Sales + Distribution channel to be created


Try to use as model a similar plant and sales. In this case as 9014 is India, we choose a Chinese plant 8HAN.


Click enter and the first tab will be available to edit with the following message on the bottom:

Follow the steps #30 to #57 to correctly fill all necessary data. Note that texts steps are not necessary; this information is common to all.

3.1.2. Material extension automatically



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78

Enter in transaction

Z1S_MAT_ASSGN – Should be used always to extend finished products
Z1S_MAT_PURCH_ASSGN – To be used by Raw materials and packaging extension

Z1S_MAT_ASSGN – Use this transaction to create only Sales or Sales + Purchasing view
Z1S_MAT_PURCH_ASSGN – This transaction only allow creation of new purchasing views.


As in this example the requester ask to extend this material to a new plant and sales we choose option:



#

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79

Enter material to be extended and press enter



80

Select the sales and plant to use as model

Try to use similar ones


81

Choose the sales and plant to extend

Several plants can be chosen if they belong to the same Sales Org


82

Click – Create all views





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83

Click copy to use the data from chosen model



84

Adjust copied values


Adapt the values to new plant and sales specifications

85

If extending to several plants click next to maintain next plant

Several plants can be chosen if they belong to the same Sales Org



Click

Confirm on next screen data inserted

Process completed


3.2. Material Group creation and maintenance

When we receive a request to create a new FP we should always:
1st – Analyse the similar materials indicated by requester
2nd – If no similar advised or if not the correct one, go to MM03 and find a similar material for product and another for packaging.
If we find a similar product (description before star) we use the same Material Group Zxx-xxxxx.
In some cases is a completely new product and we need to create a new Material Group.
Material Group are composed by 'Zxx' that is the reference to the business and 'xxxxx' 5 numbers that is the Product Group and identifies only the product.
So, to create a new Material Group:
1st – Create a new Product Group
2nd – The Material Group can be created
To create the Product Group:



#

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86

Enter in transaction Z0RI




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87

Go to Selection > By Contents

Even has not found any similar product in MM03 we do new search



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88

Select CP (Contains string) and insert the description provided before star.
Click .




If the result is
new Product Group need to be created.





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89

Click New Entries




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90

Insert the description provided and click enter

Copy the new Product Group to notepad

Automatically a new Product Group is generated.


Click .
After saving go back and scroll to the list end.
Select the line of new Product Group created.




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91

Select Goto > Translation


Select FR and copy the text from EN to FR click continue and save.
Product Group creation is completed.


Now that Product Group creation is complete we need to create the new Material Group.

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92

Enter in transaction SM31




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93

Table V023



94

Click on Maintain




In this case there is no need to perform a new check to see if product already exists because we already do that check on table Z0RI before new Product Group creation.



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95

Click New Entries




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96

Insert the new product description


Material Group Desc. is limited to 20 characters. If the description is longer insert partially on this field and then complete on field 'Description 2 for the material group'

For Z50* add the linked WP1 material PRODCOM at Description 2

97

Insert the new Material Group code


Material Group:
Z61 – Business of request
35835 – The Product group created


Click Enter > Select line > Save




When we SAVE automatically this prompt will be display. This is the request to transfer the new Material Group created to PF1-020. Complete request and click .



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98

Now go back and click in Position…

Always keep the Material Group created in a notepad


99

Insert the Material Group and click Enter


Material group line will be displayed. Select the line.


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100

Goto > Translation


Select languages:
AR, BG, ZH, NL, FI, FR, DE, IT, JA, KO, PT, RU, ES, TH.
Click


Copy from EN to all other languages


After all languages are maintained click and then SAVE .


Material Group creation is completed. We can proceed with new material code creation on PF1-050 but we have to wait 1hour to transfer the material the PF1-020, is the time that the system takes to transfer the Material Group created and used on new material code.

3.3. Requests to modify FP's

3.3.1. Pre-requisites

We receive requests to modify some FP's, on fields as short description, long description, units of measure… These kinds of modifications are possible but we need to follow the same procedure indicated for Raw materials on PF1/050: Article Modification: General Rules
Raw materials procedure:
https://docs.google.com/a/solvay.com/document/d/1MWdlwOwYmOQednprYVwwZ98jT47bPeGfGzPQz-sZYQ0/edit
In case of several pants is necessary to request sometimes the authorization to some business, see contact names on:
https://docs.google.com/a/solvay.com/spreadsheet/ccc?key=0AjTa9doriCzqdDFrS0xvWktUTTlQWFg3MDU5dHFSYnc&usp=drive_web#gid=0

3.3.2. Modification

Follow the Raw materials procedure indicated on chapter 3.3.1.



3.4. FP's suppression requests

The requests to delete a FP should follow the same procedure described on PF1/050 – Material Deletion in Raw materials procedure.
Link:
https://docs.google.com/a/solvay.com/document/d/1MWdlwOwYmOQednprYVwwZ98jT47bPeGfGzPQz-sZYQ0/edit

3.5. FP's Local Views creation

We are responsible to create local views for FP in specific plants. If a request is received to create or extend a FP for plants indicated, open the link and follow the instruction on procedure.
Solvin => TAXV and TAXW – Only for FP's packed on Pallet.
Shanghai plants => 8HAN; 8HBN; 8HCN; 8HDN; 8HEN; 8HFN – Storage plants
SNA – Administrative plant
Solvay Chemicals International Plants => No specific plants defined but we should always use Z2RY (PF1-050) to see plants details. Normally plant codes that end xxx5 are plants from SCI.
8++M and 9018(copy of 8XDM) – Specific plants were we are responsible to create only the MRP views. See instructions on file:

3.6. WP1 materials replicated in PF1 – Z50*


We are responsible for the creation of materials linked to GBU Solvay Mexicana (5726) and Solvay Vostok (5785) in PF1, taking in consideration referenced WP1 materials.
For this type of situations, we must always create the material in PF1 with the cross Division as it is in WP1 material.
If there is still no PF1 division created, based on WP1 material division, APDM must be contacted in order to create the missing link.
The following procedure should be taken in consideration for these situations:
Z50* Division procedure
An Industrial Origin, must be given by the requester, this information is most of the times related to a plant for which the WP1 material is created. There are a few exceptions where the origin is related to a Third party supplier, for situations like this; APDM must be contacted in order to create an Origin related with that supplier/plant.
All remaining steps must be followed as described above in this procedure for the common finished products.
No GTS regulation is needed for these materials.

4. CONTACTS


In case of doubts you should ask assistance to our colleagues from APDM Team:

  • apdm@solvaysbs.freshdesk.com

5. SBS PERIMETER



FP's Material

Creation

Modification

Suppression

SBS PERIMETER

Yes

Yes

Yes

SCOPE

WW

WW

WW


6. REFERENCES


This procedure refers to the documents listed in below link:
FP's creation form - PtP Portal WebForm
PF1Raw Materials creation - https://docs.google.com/a/solvay.com/document/d/1MWdlwOwYmOQednprYVwwZ98jT47bPeGfGzPQz-sZYQ0/edit
Validation Contacts - https://docs.google.com/a/solvay.com/spreadsheet/ccc?key=0AjTa9doriCzqdDFrS0xvWktUTTlQWFg3MDU5dHFSYnc&usp=drive_web#gid=0
Availability Check –
https://docs.google.com/a/solvay.com/spreadsheet/ccc?key=0Ap92vkWj-TmzdFFzU0VScFEtZlVnWWs3Y1FyRUFMN0E&usp=drive_web#gid=0

7. ATTACHMENTS



End of document