Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)



Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

FBL3N



Forms

7. Insert the links accordingly and change the link text with the Form name

5782 - Float Transfer Template

Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to explain how to perform correctly the posting of entries related to Float Transfer that are posted in the IBA account (5080900000) of company code 5782.


1.2. Scope

This procedure is applicable for company 5782- Solvay Specialty Polymers.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

3.1. Responsibilities and Identification

The Treasury Team is responsible for posting the entries related to benefits requested by the locals and Country Accounting Managers (CAM) in PI1 system, which generates an automatic SX document that is transferred to PF1 system.

The Accounting Platform is responsible for clearing and allocating properly these entries, which usually have a specific text to be identified, via a G1 document to the JP Morgan account in 5782 company code.

Usually, these types of SX documents have a specific Text to be identified, generally with the text "Float Transfer Fees" in the text.


3.2. I check and post the entries

Usually, the checks of the IBA accounts happens daily in US PF1, to check if there is any document that needs to be cleared on.

In FBL3N, use the variant "5080900000" with company code "5782", selecting the last day of the month and the layout "/IBAUSPF1".

Check if there is any SX document with the text, or similar to:

  • Float Transfer.

You can use the template to make the entry, just changing the posting key and posting date, as well as the amount.

3.2.1. I fill the template and post the item

After the SX entry was posted in PF1 system, you will need to post a G1 document using the template. You must use the same amount as it is posted in the IBA account:

The posting date and document date should also match what is stated in the SAP account.

After that, save the file and upload it to the RPAoperator in Freshdesk, preferentially in the ticket from Treasury which originated the entry.

The RPAoperator will post the amounts, and then it's time to clear the corresponding accounts.

F-03

As the open items on GL account 5080900000, it's also important to clear the open items from the local accounts 505ATUSD72 and 505ATUSD76. They need to be zeroed at the end of the month.

To do so, use transaction F-03.

Remaining non balanced open items have to be analyzed in order to balance and clear them.

End of document.