Authorizations & Roles

Version Control

Table of contents
1 Objective and Scope
1.1 Objective of this Procedure
1.2 Scope
2 Reference Documents
3 Definitions
3.1 Abbreviations
 Definitions
 Responsability
4 Main part: Reporting
4.1 General Remarks
4.2 IM Reports only for PF1
4.3 PS Reports
4.4 AA Reports
4.5 Miscellaneous
5 Attachments

Objective and Scope

Objective of this Procedure

This document describes the asset accounting related reporting, SAP standard as well as special reports and how to work with variants, sort keys and selection criteria..

Scope

This document includes the necessary transactions for asset accounting reports used in the current PF1 system.

Reference Documents

Definitions

Abbreviations

Definitions

The Material Code (MC) is used for structure and control of investment project costs as well as classification of asset master data. Useful life and account allocation are part of MC definition.

Responsability

Main part: Reporting

The majority of asset accounting related reports are SAP standard reports. Only a few reporting requirements are not covered by standard reports. For these purposes Solvay IT created special reports. The report names and how to work with them is the content of this document.

General Remarks

The SAP standard reports are very flexible, if you use selection options, sort versions and different layouts. And it is possible to store a created version that will be used recurrent, as a variant. The following tools are available in most standard reports. use the standard structure is mandatory for all investment and demolition projects.

All selections

Some reports display on the initial screen chosen selections. To show all available selections, click on "All selections" button .

Multiple Selection

Multiple selections are always used to include or exclude single values or value ranges in or out of a report. Click on button and select.
Include single values:

Include value ranges:

Exclude single values:

Exclude value ranges:

Selection Options

The selection options are also used to include/exclude value in/out of reports. If you want – e.g. – a list of assets with book value only, you select as follows:
Click on multiple selection


click on selection options

Double click on "not equal to"

Result: the report will show assets with book value not equal to zero.

Sort Version

There are a lot of sort versions in the system. Normally you will find the appropriate sort version for your report in the match code table:



If, contrary to expectations, no appropriate sort version is available, contact the IT department. Sort versions are easy to create.

Dynamic Selections

If, after clicking on "All selections" button , the offered selections are not adequate to your requirements, click on "Dynamic selections" :

Additional selectable fields will be offered:

You can also use multiple selections and selection options in dynamic selections:

Variants

If you want to save your selection for recurrent use, create a new variant by clicking on "Save as variant" button:

Make the required entries "Variant name" and "Description":

Finally save your variant!



If you want to use the variant again, call up the report and click on button "Get variant":

To find the variant, enter e.g. the first digits of the variant name and click on "Enter":

Select your variant with a double click:

ALV grid / classic

"The standard system provides functions that allow the user to sort, filter and sum data in tables. Depending on the application, the ALV grid control includes additional application-specific functions and hides functions available in the standard system" (SAP glossary).
The layouts are as follows:

Change Layout

Some reports provide the opportunity to change the layout by including or excluding fields.
Click on the "Change layout" button:

Select the fields you want to show or hide and change the layout by using the arrows. Finally click on "Copy"

IM Reports only for PF1

PS Reports

AA Reports

Miscellaneous

Attachments

End of document