Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable


References

6. Add the link to SAP transaction(s) (when it exists)

Z1F_ITAUTOF; ZZF_POSTING_FILE; F-03; F-32 or F-44; Z1F_CRC_DATA_ENRICH; Z1V_CRC_BILLING


Forms

7. Insert the links accordingly and change the link text with the OP name


Attachments



Previous OP << >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

The following gives you detailed posting instructions with regard to specifics which can happen in all invoices from foreign suppliers.
This document describes the local specifics on the handling of "autofature".

1.2. Scope

The procedure is currently performed for the following list of companies:

  • 0270 -  Solvay Chimica Italia S.p.A
  • 5835 - Solvay Specialty Polymers Italy S.p.A


2. Definitions

See Finance Glossary:


3. Tasks description

3.1. Responsibilities

SBS Finance Operations

  • All the tasks described in this procedure will be under SBS Finance Operations Central Finance Operations, Data Management & Intercompany responsibility.


Local department

  • Local Department should only contact Locals in case of Tax problems.

3.2. Autofattura (Reverse VAT Charge)

3.2.1. Introduction

An "Autofattura" must be issued by an Italian purchaser in certain cases of services supplied by a non-resident vendor. In these cases the service supply is deemed made in Italy and as a consequence, the Italian VAT is due and needs to be recovered. 
The application of an "autofattura" is ruled by the article 7 of the Italian VAT law DPR 633/72. 

3.2.2. Technical Features

Prerequisite

Prerequisite for the "autofattura" is that the company itself is represented by a supplier account, i.e. Solvay Chimica Italia is set up as supplier 402400002 in company code 0270.

Technical features

The "autofattura" is effectively a program which will create two documents on the supplier account based on the original document:

  • A credit note (asset posting) and an invoice (liability posting) if the original posting is an invoice.
  • An invoice and a credit note, if the original posting is a credit note. 

Only the first document is considered the true "autofattura" with document type R5. The second document receives document type R0.

Original document – document type

A characteristic of the original documents which require the issue of an "autofattura" is that they need to be posted with document types used for national and extra EC suppliers, i.e. for EC suppliers you need to pay attention to switch the document type:

  • All foreign intercompany invoices which require an "autofattura" must be posted with document type R0.
  • All invoices from foreign suppliers which require an "autofattura" must be posted with document type R2.

3.2.3. "Autofatture" in Solvay

CICC Intercompany business

Main part of the "autofatture" is raised for intercompany invoices (among others invoices/credit notes from CICC). 
Of those invoices only the "autofatture" for CICC invoices need to be created manually, the "autofatture" for other intercompany invoices are created during month end closure via a specific batch job. Reason is that the original invoices from CICC are posted manually and not via the CROCO.

3.3. I perform the posting of invoices which require an Auto Fattura

3.3.1. I run SAP transaction Z1F_ITAUTOF

1) Go to transaction Z1F_ITAUTOF 

2) Select "Create Output" 

 


3) Select variant of company – search for *0270* when doing the autofattura for cy 0270 and *5835* for cy 5835

Change the fields:

    • "Fiscal YEAR": put the year of the current month
    • "Posting Period": put the current month 
    • "Posting Date": put the current date


Process (F8) to generate the file


Choose the directory where the file will be saved and Select "GENERATE"


4) Exit the transaction.

Open the file and make sure to make the following changes for the extraction of company 0270:

    • Change the document type from SW to SB in the column DocumentTy (Column D)

    • Change the document date and posting date format (in the file it will appear for example "20190218" and it should be "18.02.2019") in the columns DocumentDa and PostingDat (Columns E and F)

    • Add the GL accounts in the column G/LAccount (Column K) (the order of the GL account is always the same as shown bellow - the order of the posting keys is changed automatically when the file is originated)

      2220209900
      7640000000

    • Change in column amount "." to "," (Column L)
    • Add the cost center XR800SERVI in the column cost center (Column R) (always on the second line of the posting).

Save the file and change the name (add "1st post cy 0270" to not get confused)


After you save the 1st posting file, open again the file generated (without any changes made in the previous step) and make the following changes: - This is the posting that will generate the invoice

    • Change the document type from SW to SB in the column DocumentTy (Column D)
    • Document date and posting date format (in the file it will appear for example "20190218" and it should be "18.02.2019") in the columns DocumentDa and PostingDat (Columns E and F)

    • Add the GL accounts in the column G/LAccount (Column K) (the order of the GL account is always the same as shown bellow - the order of the posting keys is changed automatically when the file is originated)

      7640000000
      2320200000

    • In the Column R replace the text CostCenter to WBSElement and add the WBS I00270SDTI00270-1 (always in the first line of the posting)

Save the document and change the name (add "2nd post cy 0270")


Make the same changes to file generate for company 5835:

Cost center is B7800SERVI

WBS is I05835SPTI05835


After all the changes, you will have 4 different excel files, two files for each company:

3.3.2. I upload and post Croco invoices

1) Once the changes are made and saved, go to the transaction ZZF_POSTING_FILE to upload the files:


Do it in test run first to check if there is any error - In case there isn't, post the file. In case there is, check if every change was made correctly in the excel files.


For the 1st post of each company, save the documents numbers and there is no additional action.
For the 2nd post of each company run the CROCO for the WBSs:

I00270SDTI00270-1
I05835SPTI05835

Material linked to the invoice is: 20194723

2) Run the IDOCS and post the invoice receipts.

3) And after the invoice is issued and posted, settle the WBSs in CJ88.

3.3.3. I clear the accounts

1) Go to the transaction F-03 to clear the accounts

2320200000
2220209900

In companies 0270 and 5835

Select only the documents related with Autofattura the the invoice receipt - the Not assigned amount has to be zero - (filter by date and document type SB and RO)

Save the documents and go to FBL3N of these accounts in 0270 and 5835 to check if everything is cleared.


2) Go to the transaction F-32 or F-44

 

 CustomerVendor
270400002402400002
5835409015402440392


F-32

Put the customer account and process open items: - in the transaction F-44 put the vendor account

Select the invoice issued related to Autofattura and click on charge off diff:

Choose open items:

Since we are using the the transaction F-32, in the Account we have to use the 0270 vendor number and the Account Type is K:

Select the corresponding invoice receipt and save the document:


Do the same thing for cy 5835, don't forget to change the accounts numbers (customer and vendor) to 5835.

3.3.4. I check if the accounts are cleared

Check FBL5N or FBL1N to see if everything is cleared:



End of document.