Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Indirect Taxes



Responsibility area: Ensure the Intrastat compliance


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

VE10; VE07


Forms

7. Insert the links accordingly and change the link text with the OP name


Attachments

8. Add the link to attachments or external links



Previous OP << >> I submit the Intrastat return



1. Objective and Scope

1.1 Objective of this Operation

The purpose of this document is to carry out of the essential transactions in the frame of filling in the Intrastat Declaration.


Since 1/1/1993, the Intrastat replaces the customs documents.

The Intrastat recapitulates the statistical information regarding the intra-community flows of goods between the European Community state members:


  • Entry of goods in and from an European member state;
  • Exit of goods in and from a European member state.

1.2 Scope

Detail the scope (legal entities, etc.)


2. Definitions

See Finance Glossary


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

 Select the level of heading in the "Paragraph" option.

3.1. I perform the SAP extractions (the SAP transaction used depends of the country)


With a few exceptions, the SAP extractions are provide by the Robotization Team after the closure of the month.


3.2. I compare the data extracted from SAP with the VAT codes

SU VAT Team should analysed the differences between the VAT data extracted and the Intrastat data and correct the missing information. For that, should be performed the Quality Checks and adjust the information according the files received related the Check_Intrastat, before send the final report.


3.3. I check the origin of the differences between SAP extractions and VAT codes, if any


3.4. I analyse the differences to validate the VAT treatment


Example of some checks implemented in SU VAT/Intrastat are:


  • Check VAT = ESL = Intrastat Dispatch
  • VAT registration number validation
  • Sample documents analysis: VAT code and treatment validation
  • Reconciliation between VAT return and VAT accounts


  • Check VAT = ESL = Intrastat Dispatch


Check if the amounts reported in VAT are equal to ESL amounts – manual check


  • VAT registration numbers validation


Validation can be made through VIES website: http://ec.europa.eu/taxation_customs/vies/vatRequest.html


3.5. I request to Purchasing SL the corrections of tax codes related with intracommunity transactions, if any


Under the VAT codes analysis, some invoices are identified for VAT code correction. To request the correction, SU VAT/Intrastat have shared a file in G drive with PTP, where are inserted all the corrections that needs to be done by tax code. 

Please see below an example of such request:



End of document.