Authorizations & Roles
Author(s) | Verification | Approval |
João Matos Machado | Klaus Henke |
|
03/08/2015 | 24/08/2015 | 03/09/2015 |
Version Control
Version | Date | Description |
01 | 07/01/2014 | New Document |
02 | 03/08/2015 | Update-Chapter 4.1&4.2 |
03 | 11/09/2015 | Update point 5 |
Table of contents
1[ |#h.30j0zll]Objective and Scope[ |#h.30j0zll]|#h.30j0zll
1.1[ |#h.30j0zll]Objective of this Procedure[ |#h.30j0zll]|#h.30j0zll
1.2 Scope
2[ |#h.tyjcwt]Reference Documents[ |#h.tyjcwt]|#h.tyjcwt
3[ |#h.3dy6vkm]Definitions[ |#h.3dy6vkm]|#h.3dy6vkm
3.1[ |#h.1t3h5sf]Responsibility[ |#h.1t3h5sf]|#h.1t3h5sf
SU MAC is responsible to make the posting inside SAP.[ |#h.4d34og8]|#h.4d34og8
3.2[ |h.2s8eyo1]Abbreviations[ |h.2s8eyo1]h.2s8eyo1
4[ |#h.17dp8vu]Retirement by sales (with customer)[ |#h.17dp8vu]|#h.17dp8vu
When it is decided to retire an asset by sales, we need to check first in DA 02 if there is any impairment in the asset.
Go to transaction AS03, insert the asset and check in asset values the depreciation area 02 contain amounts. If is empty, it means the asset has not been Impaired.
This is important to define the transaction type that will be used.
4.1[ |#h.35nkun2]Fixed asset with customer:[ |#h.35nkun2]|#h.35nkun2
4.2[ |#h.1ksv4uv]Retirement of an asset with revenue and without customer:[ |#h.1ksv4uv]|#h.1ksv4uv
Enter in transaction ABAON: Insert the following fields:
Asset number
Document date: should be the real asset sale date
5[ |#h.3j2qqm3]RETIREMENT OF ASSET BY SCRAPPING[ |#h.3j2qqm3]|#h.3j2qqm3
5.1[ |#h.1y810tw]First step[ |#h.1y810tw]|#h.1y810tw
Go to transaction AS02 to adjust and accelerate the depreciation posting.[ |#h.4i7ojhp]|#h.4i7ojhp
5.2[ |#h.2xcytpi]Second Step[ |#h.2xcytpi]|#h.2xcytpi
6 Partial Retirement
6.1[ |#h.3whwml4]Transfer partially an asset to another one[ |#h.3whwml4]|#h.3whwml4
6.1.1[ |#h.2bn6wsx]By quantity[ |#h.2bn6wsx]|#h.2bn6wsx
6.1.2[ |#h.qsh70q]By percentage[ |#h.qsh70q]|#h.qsh70q
6.1.3[ |#h.3as4poj]By amount posted[ |#h.3as4poj]|#h.3as4poj
7 Check the reliability of the postings performed
7.1 Example of a Retirement without revenue check
_Toc385941215
_Toc385941215
The purpose of this document is to describe the transactions related to the process of retirement of an asset.
This operating procedure (OP) applies to RCS system.
N/A
Project Manager (Industrial Function / IT / GBU/ Regulatory Affairs/ Research & development) are responsible to provide SU MAC the necessary information to perform the necessary movements in SAP.
: SU MAC is responsible to make the posting inside SAP and check the reliability of the postings performed in SAP
PS | Project System (SAP module) |
WBS | Work Breakdown Structure of a project in SAP PS |
MC | Material Code |
| AuC | Asset under Construction |
SU MAC | Service Unit Management Accounting |
When it is decided to retire an asset by sales, we need to check first in DA 02 if there is any impairment in the asset.
Go to transaction AS03, insert the asset and check in asset values the depreciation area 02 contain amounts. If is empty, it means the asset has not been Impaired.This is important to define the transaction type that will be used.
Enter in transaction F-92 and insert the following data:
Debit the customer account:
Insert the amount of the sales (asset plus revenue or loss)
Credit the revenue account:
Insert the amount, the tax code, the cost center and check the box of "asset retirement" as demonstrated below:
Enter the disposal cost center of the BU to which the fixed asset is belonging to
Press enter and the following window will open. Fill in asset number, transaction type, asset value date and check "complete retirement":
Transaction types of the asset retirement without impairment are:
Transaction types of the asset retirement with impairment are:
Click on 
and click on simulate:
Then, you will be able to check what will be posted:
Press 
to post.
Enter in transaction ABAON: Insert the following fields:
Click on the other tab and fill in the correct transaction type:
Then click on to simulate the posting:
The P&L accounts 98673300 and 98673000 require a CO account assignment. It should be the disposal cost center of the BU to which the fixed asset is belonging to.
In order to have the cost center inside the P&L account, select it and click in 
The following screen appears: Insert the cost center and click 
Use Cost Center CCCC-84* , CCCC-85*
Then: Run ASKB to post in FI the differences from IFRS and Local account if any.
WARNING:
Before performing any retirement it is required to monitor the net book value of the asset.
If the asset has a net book value higher than 250 K Eur, in order to confirm the P&L
impact it is mandatory to get this retirement confirmed by the project manager or
requester with copy to the ID Regional Manager in order he can follow the topic.
So, to check the net book value, go to transaction AW01N and insert the asset number and the company code: 
In this case the net book value is higher than 250 K Eur.
So, an e-mail should be sent to the project manager in order to confirm the retirement. With the Regional Manager I&D in copy.
After confirmation we can proceed with the retirement process.
Go to transaction AS02 to adjust and accelerate the depreciation posting.
Enter the asset number and the company code. Press Enter:
Go to tab 
and change the depreciation key to 
inside DA 01 and 02 and save . 
It will appear the following message: 
Just validate by pressing enter.
Go to transaction ABAVN, insert the asset number, the posting date, the document date and the asset value date.
Press to simulate the posting:
Press to post.
Run AFAB and ASKB to complete the process.
Remark: To mass retirement, press the icon 
and insert all assets to be retired.
To performed a transfer of quantity from one asset to a new one, first check in Asset master data (AS03) if the quantity is bigger than one: 
NB: the Unit of measure field would have to be informed in the new fixed asset master prior to perform the transfer otherwise the quantity won't be updated.
To transfer the quantity required, go to transaction ABUMN, insert the asset number to be transferred, the required dates and the data to be created the new asset: cost center, description, asset class.
Click then in "Master data" button and fill the remaining data of the new asset that is being created: 
Click in additional data to fill in only the unit measure as demonstrated below: 
Go back and fill in the following data:
Always use RCS7 as transfer variant
In tab "Partial transfer", insert the quantity to be transferred: 
Click in to simulate the posting:
To finalize, press .
On the new fixed asset, it will be necessary to perform an accelerated depreciation before to retire the fixed asset, as described in item 5.
Perform the same process as by quantity, the only step different is on tab "partial transfer". Choose the following:
Perform the same process as by quantity, the only step different is on tab "partial transfer". Choose the following:
For each corresponding item above (Disposal, Retirement, Transfer), must be checked by SU MAC in transaction AS03, if the posting is correctly done in PF1 or RCS.
Example of a Retirement without revenue in RCS for company ZFR3:
Other tool for this analysis/check is the map of tangible and intangible assets, through PF1 and RCS, which shows the movements of Fix Assets (tangible and intangible) in the exercise/month in analysis.
Go to transaction S_ALR_87011990, in this example in RCS: 
After the postings performed we can Check if the Depreciation planned is calculating correctly if any.. To do this use AS03, in the "posted values" tab. Compare the amounts recorded in the year (N) with the N-1 and the planned values for the future months.
. 
End of document