2. TASKS RELATED MODULE 

The Task List, Task Scheduler , Task Monitor and Log modules in the Administration domain enable the BFC Administration team to:

• create and manage tasks - Task list
• view when these tasks are scheduled to be run - Task scheduler
• monitor these tasks when they are under processing  - Task monitor
• audit trail on tasks runs - Log

3. TYPES OF TASKS

Different types of tasks can be created:

• Audit Task: used to perform an audit on a given object (value, filter, schedules... from the customizing) and to identify in the Audit result in which modules this object is used 
• Send / Receive Tasks : used to manage sending (send Task) of new / updated customizing from the BFC_Top database (where customizing i handled) to the BFC_Prod database (where customizing is used by BFC end users) 
• Scan task : launched in BFC_Prod to capture th objects sent from the BFC_Top database  - step after is the launch of a Receive Task
• Consolidation / Intercompany reconciliation Run Tasks: created to schedule regular and automated runs of Consolidation and Intercompany reconciliations

3. SEND (PILOTING) TASKS (BFC_TOP database)

In order to simplify the process and to facilitate the management of related Internal Controls, several types of Send Tasks have been created in BFC according to the related process or the type of creation/change performed:

• EXPL-ADMIN: dedicated to recurring administration activities
  • Updates on Companies tables (new creation of companies) - on demand - in parallel, BFC Administration team will manage the similar updates in the GAR list (Legal entity card)
  • Monthly updates of Scopes and Exchange rates tables,
  • Any kind of updates not consider as risky (change in descriptions, layout of schedules...)

• EXPL-CONSO: dedicated to requests coming from Consolidation team in GAR department
  • medium/complex customizing with medium/high functional impacts on IFRS Reporting and requiring testing and final validation from GAR before final transport to BFC_Prod database)

• EXPL-CTRLFIN: dedicated to requests coming from Financial Controlling in GAR department:
  • Sites creation / update (dimension required for reporting of both HSE and Restructuring provisions), 
  • Medium/complex customizing with medium/high functional impacts on IFRS Reporting (IAS19, HSE, Restructuring) and requiring testing and final validation from GAR before final transport to BFC_Prod database

• EXPL-GESTION: dedicated to requests coming from Corporate Controlling:
  • Business structures creation / update
  • Exchange rates tables (SIMULATION, PREV) used in Controlling categories (PREV / RSB)
  • Medium/complex customizing with medium/high functional impacts on Controlling categories (PREV/RSB) and requiring testing and final validation from Corporate Controlling before final transport to BFC_Prod database

• EXPL-TAXES: dedicated to requests coming from Tax Expert in GAR team
  • Medium/complex customizing with medium/high functional impacts on IFRS Tax Reporting (ACTUAL1-TAX and ACTUAL2 categories - quarterly / hard close / year end reportings) and requiring testing and final validation from GAR before final transport to BFC_Prod database

• FCWORK: dedicated to isolate piloting of changes in customizing for testing in the dedicated BFC_Work database
  • this type of task is never received in BFC_Prod but only in BFC_Work database
  • as it relates to testing purposes for BFC Administration team in a dedicated and "sand box" database, it is not subject to any approval