Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)



Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name

OOIE 7424 7651 Template


Attachments

8. Add the link to attachments or external links

RtR RCS CO PA x BFC x BO Interface doc Q3 2019

OOIE File



Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

The purpose of this document is to explain how to perform the OOIE file for 7424 and 7651 on WP1 system.

The OOIE file gives more information about the Other Non-Recurring Operating Income and Expense (OOIE) and it is used to populate the schedule T2-2 and T3-2 (tax) in BFC package quarterly.

1.2. Scope

Detail the scope (legal entities, etc.)

This procedure is applicable for 7424 and 7651 company code in a monthly base on D+2 or D+3.

It needs to be delivered to CAM and Accounting Platform before the package publication. On quarters, it needs to be delivered on D+3 morning at the latest as the accounting platform use it to clear some blocking controls.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I Get the File and Retrieve the Data

3.1.1. I Get the File

There is a template for it, but it is indicated to use always the previous month file to have the previous months information loaded with the current month.


The template is here OOIE 7424 7651 Template in AODocs.

Or you can take it in Gdrive folder OOIE File.


Just to explain, the main point is to indicate in the file what category the value in KE30 is related.

You can create other categories and delete some of them if not applicable.

Include the values against signal in SAP, simulating the BFC.


This is an example of the template detailing everything posted under heading R48690:


3.1.2. I Retrieve the Data

Once with the file, you need to update it with current month information.


Go to KE30, double click on "ZZZ-SOLVFCMT L2015 - Income Statement / Month" to show the P&L by month.

After that, include:

Currency Type = 10

Fiscal Year;

Company code;


You will need to categorize everything that is Non-Recurring. In other words, everything between the REBIT and EBIT.

To see what is inside the heading, click on the value and press F9 to open the line items.


After the report execution, include in the layout the corresponding value field of the heading and filter it to delete the empty lines.


In this example, it was opened the heading R45100 for restructuring and its value field is K05:


Include the value field:


Flag the aggregation button to be possible to make subtotals:


Delete the empty lines:


Then, make a subtotal by "Sender Cost Center" column to find the value per original cost center:


After that, investigate each cost center in KSB1 transaction to check what the value is related to. In this case, all values are restructuring costs, but some headings have different categories inside of it.

Include it in the file for the corresponding month and category against SAP signal.

 After doing that, for all values, proceed with the next step.

3.2. I Check the File x KE30 and Send to CAM

3.2.1. I Check the File x KE30

After populating everything, make sure you have covered all comparing it to KE30 (same report from step 3.1.2)


The values per heading needs to match in file and the KE30. If not, something was not covered or it was included wrongly in the excel file.

3.2.2. I Send the File to CAM and ACP

After reviewing it, send the excel file through the applicable tool to the CAM and the team in accounting platform, so they can check and use it on BFC schedule T2-2 and T3-2.

The email subject can be: 7424 & 7651 OOIE File MM.YYYY

End of document.