Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)



Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links

7424 - AR Support Files

RtR RCS CO PA x BFC x BO Interface doc Q3 2019



Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

The purpose of this document is to explain how to perform the Analytical Review Support Files for 7424 on WP1 system.

The files are needed by the CAM to help in the company analytical review. The reports show details in some specific headings.


The headings are:

R33200 Shared Sces funct. costs invoiced

R33210 GBU dedicated costs cross-charged

R33310 Administrative exp. (non-funct.)

R33320 Commercial expenses

R33400 Shared Sce funct Exp (Orig Costs)

R36100 and R36400 R&D

1.2. Scope

Detail the scope (legal entities, etc.)

This procedure is applicable for 7424 company code after quarters until D+6 at the latest.

The BFC Actual 2 package needs to be reviewed to begin this procedure.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I Get the FIle and Update It

3.1.1. I Get the File

The file needs is valid all over the year. In addition, it is needed to show the previous year figure of the same report.

So, get it in the previous email or in the applicable tool. The subject should be 7424 - AR Support Files Q#.YYYY.

or you can access the folder 7424 - AR Support Files in Gdrive and download the last quarte version.

3.1.2. I Update the Report

Once you get the previous report, open 2 tabs with KE30 transaction in SAP, one with the "ZZZ-SOLVFCMT L2015 - Income Statement / Month" (to show the value by headings and month) and other "ZZZ-SOLV00 Periods/year" (to show the value by value field)


Report ZZZ-SOLV00 Periods/year" (to show the value by value field):

Reporting currency = 10

Fiscal Year

From Period = Closing Quarter;

To Period = Closing Quarter;

Company code;


With this report, it will be able to see the line items of what is the value of the headings. But this report shows the value by value field.

  • To be able to see that, you will need to know what is the value field that is related with the heading and it can be consulted here: RtR RCS CO PA x BFC x BO Interface doc Q3 2019 tab "KE30 Layout 2020 Optimic".
  • For example, heading R33310 can have values in headings I00, I20, I25, I45, I50, B34.

After finding the heading value field, go to the value field line, click on the value and press F9 to see the line items.

After the report run, select the layout /JOE+Heading (without the R) - do not change and save the variant as the creator still use it to other reports.

 

Select the value field and filter to delete the empty lines:

Include the Magnetude Market:


Extract the data and paste it in the respective excel file that you got in step 3.1.1.

Include in tab detail and update the pivot table.

Basically, the pivot table is:

Make sure to have the previous year YTD showing in the pivot table:


Do it to every value field of the necessary headings.

Make sure the final value matches with KE30 by value field.


To do that, it can be checked on KE30 report ZZZ-SOLVFCMT L2015 - Income Statement / Month:


3.2. I Send the Files to CAM

3.2.1. I Send the Files to CAM

After update and checked every file, send it to the CAM by email or the applicable tool.

The subject should be 7424 - AR Support Files Q#.YYYY

End of document.