Table of Contents
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OBJECTIVE AND SCOPE
Objective of this procedure
This document's objective is to provide a guide to ZPRC, ZMAT (manufactured and raw material), ZVER, ZERS, ZUNB material master data management for GBU Technology Solutions.
Material Master Data management process includes creation and modification of the material, its inactivation and flagging for deletion, and reactivation if needed, as well as mass modification.
Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Data Operations when extending materials to Trading Plants. For Sample codes Data Operations is creating all necessary views.
Scope
Under Riga Data Operations scope is the management of ZPRC, ZMAT (raw and manufactured), ZVER, ZERS, ZBOM, ZUNB and PIR Material master data management for GBU Composite Materials (Legacy Cytec organization). Riga Data Operations can create and extend ZDIE materials if requested so by Finance.
Material Type | Description | Division |
|---|---|---|
ZPRC | Commercial Products | N/A |
ZMAT | Finished Goods | Multiple |
ZVER | Packaging | WD |
ZUNB | Stocked and non-valuated materials | WD (for packaging) |
ZDIE | Services | Multiple |
ZERS | Industrial supplies | |
| PIR | Purchase Info Record |
Abbreviations
Abbr. | Description | Abbr. | Description |
|---|---|---|---|
RCS | Rhodia Core System | SBS | Solvay Business Services |
ZDIE | Service | UoM | Unit of Measure |
ZMAT | Finished product, semi-finished product, raw material | HSE | Health, Safety and Environment |
ZPRC | Commercial Product | MSDS | Material Safety Data Sheet |
ZUNB | Stocked and not valuated material | MRP | Material Resource Planning |
ZVER | Packaging | DG | Dangerous goods |
Roles and responsibilities
ZMAT setup can be performed only once both ZPRC code and MSDS are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.
STANDARD OPERATING PROCEDURE DESCRIPTION
Creation of material in RCS
Pre-requisites
Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.
- Use the transaction MM03 to access display material view.
- Press multiple choice button to receive pop-up window with search options for material master.
- Click on
to open the menu. - Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'.
- Run a search in Material Description.
- Use Wildcards to best describe.
- Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
- Hit Enter.
- Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
- If result points to
or if the Requester mentions a new article needs to be created then proceed with the creation.
Creation of ZMAT - Manufactured Material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: 8520 (077), 8521 (054), 8636 (039) – by default; 8359 - only if requested. *Reactor level Materials* need Basic Data 1 & 2, Classification, Sales: General/Plant Data, General Plant Data/Storage 1 & 2. *Intermediates* should be created as Finished Products and can be opened to sales organization 1 and 2 views if requested by the product manager. For Trading Plants listed below Classification, Accounting, Costing Views have to be created. Views are completed in the same way as for CMC Samples except the Planning views (MRP 1-4).
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
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button to add languages. Copy English text to all other languages:
button and exit material creation
Creation of ZMAT - CMC Sample Material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | 149059 TS LABEL MODEL SAMPLE MATERIALS has been created to be used as model for CMC sample creation |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| Data Management is creating all necessary views for CMC Sample codes |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
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Creation of ZMAT - Plant Shipped Sample
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| Data Management is creating general, purchasing and planning views, finance complete their own views |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
|
Creation of ZMAT - Composite Materials (Division F4/LR)
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities |
|---|
Select Views to be created:
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
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