Table of Contents
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OBJECTIVE AND SCOPE
Objective of this Procedure
This document's objective is to provide a guide to ZPRC, ZMAT (manufactured and raw material), ZVER, ZERS, ZUNB material master data management for GBU Technology Solutions.
Material Master Data management process includes creation and modification of the material, its inactivation and flagging for deletion, and reactivation if needed, as well as mass modification.
Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Data Operations when extending materials to Trading Plants. For Sample codes Data Operations is creating all necessary views.
Scope
Under Riga Data Operations scope is the management of ZPRC, ZMAT (raw and manufactured), ZVER, ZERS, ZBOM, ZUNB and PIR Material master data management for GBU Composite Materials (Legacy Cytec organization). Riga Data Operations can create and extend ZDIE materials if requested so by Finance.
Material Type | Description | Division |
|---|---|---|
ZPRC | Commercial Products | N/A |
ZMAT | Finished Goods | Multiple |
ZVER | Packaging | WD |
ZUNB | Stocked and non-valuated materials | WD (for packaging) |
ZDIE | Services | Multiple |
ZERS | Industrial supplies | |
| PIR | Purchase Info Record |
Abbreviations
Abbr. | Description | Abbr. | Description |
|---|---|---|---|
RCS | Rhodia Core System | SBS | Solvay Business Services |
ZDIE | Service | UoM | Unit of Measure |
ZMAT | Finished product, semi-finished product, raw material | HSE | Health, Safety and Environment |
ZPRC | Commercial Product | MSDS | Material Safety Data Sheet |
ZUNB | Stocked and not valuated material | MRP | Material Resource Planning |
ZVER | Packaging | DG | Dangerous goods |
Roles and Responsibilities
ZMAT setup can be performed only once both ZPRC code and MSDS are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.
STANDARD OPERATING PROCEDURE DESCRIPTION
Creation of Material in RCS
Pre-requisites
Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.
- Use the transaction MM03 to access display material view.
- Press multiple choice button to receive pop-up window with search options for material master.
- Click on
to open the menu. - Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'.
- Run a search in Material Description.
- Use Wildcards to best describe.
- Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
- Hit Enter.
- Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
- If result points to
or if the Requester mentions a new article needs to be created then proceed with the creation.
Creation of ZMAT - Manufactured Material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: 8520 (077), 8521 (054), 8636 (039) – by default; 8359 - only if requested. *Reactor level Materials* need Basic Data 1 & 2, Classification, Sales: General/Plant Data, General Plant Data/Storage 1 & 2. *Intermediates* should be created as Finished Products and can be opened to sales organization 1 and 2 views if requested by the product manager. For Trading Plants listed below Classification, Accounting, Costing Views have to be created. Views are completed in the same way as for CMC Samples except the Planning views (MRP 1-4).
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
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button to add languages. Copy English text to all other languages:
button and exit material creation
Creation of ZMAT - CMC Sample
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | 149059 TS LABEL MODEL SAMPLE MATERIALS has been created to be used as model for CMC sample creation |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| Data Management is creating all necessary views for CMC Sample codes |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
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Creation of ZMAT - Plant Shipped Sample
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Hit Enter |
| Main activities | Key points |
|---|---|
Select Views to be created:
| Data Management is creating general, purchasing and planning views, finance complete their own views |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
|
Creation of ZMAT - Composite Materials (Division F4/LR)
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities |
|---|
Select Views to be created:
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
|
Creation of ZUNB - Stocked and Non-valuated Material
Use MM01 transaction to create material
These are request to create a non valuated version of an existing ZMAT item. For example, where the business has sold the inventory to a customer but the material remains at a Solvay site and require shipment from our plants under a new code.
Example 2033702 CYTOP 340 COVESTRO 330KG 727LB CYL UN correspondent ZMAT code 143561 CYTOP 340 330KG 727LB CYL UN.
Requests can be accepted only from Product Managers that corresponds to the Division from the ZMAT.
Mandatory information to be provided with the ticket:
- ZMAT#
- Description should include key information from original ZMAT such as:
- Net Weight
- Packaging type
- Some indicator if is specifically owner by one customer
- Suggestion: ZMAT name for initials + Customer (owner of the inventory if necessary/useful).
- Mandatory: unique from the ZMAT code
| Main activities |
|---|
Select Views to be created:
|
- Storage location is required – copy from the ZMAT
- When we have only one SLOC, is mandatory to extend it
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
Classification – 014
Sales 1 view – same as ZMAT
Sales 2 view – same as ZMAT
Sales general plant– same as ZMAT
- Profit center is not mandatory
Foreign trade export
- Country of origin
Purchasing
- Purchasing group is not mandatory
- Plant-sp.matl status should be blank
- GR processing time = 0
Foreign trade import
- Country of origin
- GTS team to be contacted
Plant data/stor. 1
- Copy from the ZMAT
Plant data/stor. 2
- Just open the view
Label data
- Copy from the ZMAT
Creation of ZMAT - Raw Material
Raw Material setup can be performed only once MOC-ID and ZPRC available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether raw material code can be set up without this information.
Prior to material creation in the system search is performed by the Data Management team to ensure no duplicates are created.
Important! Verify the question "Is it a raw material or re-sale?" in the Data Operations checklist:
- 0451 should be used for Raw materials (production raw materials) or re-sale when relabeling is happening at Solvay location.
- MOC required
- ZPRC required – PRCO 900XX
- 0450 when supplier relabels the raw material at their own location. Solvay SDS and label will be send to supplier and attached to the material.
- MOC required (all the regulatory information on the supplier)
- Manual PRODCOM (Real SUB E 500XX) without link with logistics).
- Should be linked to the proper business unit
Accessing MOC Gensuite Portal
ZPRC and PRCO can be found validating MOC in Gensuite Portal.
User: data.manage@solvay.com
Password: Solvay123
- Check if the site is marked as General, Technology Solutions.
- In order to see the MOC, access Applications
- Click on MOC Manager.
- Change the process to Raw Material Change Process
- Unmak the Assigned to
- Change the status to All
- Add the MOC# in the search field
- Click on the Request ID Type to access the documents for the MOC
Important documents and information to be observed in the MOC:
Screening Questions
- Go to Screening questions
- Manage requests
- Print request
- Print preview
- The plant to which the raw material will be created
- The Impacted Business Unit (this information will be used to determine the profit center and purchase group)
- The approval from hazcom team
- The ZPRC name and number
Attachments
In this section you will find the additional documents to be used in the raw material creation
- Go to Attachments
- Save the SDS (Safety Data Sheet)
- Save the Checklist
Creation of Material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZMAT /Finished pdt & RM & SF |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities | Key Points |
|---|---|
Select Views to be created:
| See Appendix - List of single Technology Solutions Storage locations NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
|
Creation of ZVER - Packaging
Accessing MOC Gensuite Portal
ZPRC and PRCO can be found validating MOC in Gensuite Portal
User: data.manage@solvay.com
Password: Solvay123
Once you access the MOC Portal, please:
- Check if the site is marked as General, Technology Solutions.
- In order to see the MOC, access Applications
- Click on MOC Manager
In this step:
- Change the process to Packaging Change
- Remove the Assigned to
- Change the status to All
- Add the MOC# in the search field
- Click on the Request ID Type to access the documents for the MOC
Important documents and information to be observed in the MOC
Screening Questions
- Go to Screening questions
- Manage requests
- Print request
- Print preview
- The plant to which the raw material will be created
- The Impacted Business Unit (this information will be used to determine the profit center and purchase group)
Creation of Material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZVER /Packaging |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities | Key Points |
|---|---|
Select Views to be created:
| See Appendix - List of single Technology Solutions Storage locations NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
Fill in Organizational Levels |
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Creation of ZERS - Industrial Supplies
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZERS / Industrial Suuplies |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Main activities |
|---|
Select Views to be created:
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
8359, 8371 – STRM; |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
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Creation of ZPRC - Commercial Product
It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "C Chemical industry" |
| Material Type | ZPRC / Commercial Product |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases |
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
| Main activities |
|---|
Select Views to be created:
|
| Hit Enter |
| Use Default Setting button to save your selections for future creations |
|
Appendix - List of Finished Product Managers
Finished Product requests can be accepted from Product managers.
Detailed Technology Solutions Support Organization file by plants can be found in following link.
| Division | Distribution Channel | Product Manager |
|---|---|---|
| E6 - MEP | 9U - MEP | Tony Lux Amy Buntzen |
| E5 - Mineral Processing | 9S - Mineral Processing | Tony Lux Amanda Lawrence Amy Buntzen (back-up) |
| E4 - Alumina | 9R - Alumina | Aisling Brennan Rebecca Dunn |
| E3 – Industrial Minerals | 9T - Industrial Minerals | Aisling Brennan Rebecca Dunn |
| E2 - Polymer Additives | 9P - Polymer Additives | Elvira Lenting - EU & LA (Incl. MX) Abbey Nesiu - NA Philippe Dedonder - AP |
| E7 - Phosphines | 9V - Phosphorus Derivatives 9Q - Electronics Gases | Bryant Ries |
E0 - Phosphorus H0 - Fumigants | OG - Fumigants | Bryant Ries |
| SX - Phosphorus | 9N - Sodium Hypo | Bryant Ries |
| SY & TF & TL | Bryant Ries / 'ownership' of the material will be transferred to Oil & Gas |
Appendix - List of Raw Material and Packaging Purchasing Representatives
Raw Material and Packaging requests can be accepted from Purchasing representatives.
Detailed Technology Solutions Support Organization file by plants can be found in following link.
| Purchasing Representative | |
|---|---|
| US and Canada | Vanessa Scott - vanessa.scott@solvay.com Leslie Fleming - leslie.fleming@solvay.com Peter Mertzanis - peter.mertzanis@solvay.com Thierry Leclerc - thierry.leclerc@solvay.com Mario Bruins - mario.bruins@solvay.com |
| LAM | Abril Gomez - abril.gomez@solvay.com Vincent Cifelli - vincent.cifelli@solvay.com Eduardo Rubalcaba Guizar - eduardo.rubalcabaguizar@solvay.com |
| APAC | Natpapan Chueakongtrakul - natpapan.chueakongtrakul@solvay.com Celine Koh - celine.koh@solvay.com Catherine Lu - catherine.lu@solvay.com Sorrawit Parknondhkul - sorrawit.parknondhkul@solvay.com Nathan Purvis - nathan.purvis@solvay.com |
| EMEA | Thierry Leclerc - thierry.leclerc@solvay.com Sophie DeClaviere - sophie.declaviere@solvay.com |
| ZPRC/MOC | HazCom - hazcom.rawmat@solvay.com |
| MOC | Lindsay Schramm - lindsay.schramm@solvay.com |
Appenidix - List of Industiral Supplies Purchasing Representatives
ZERS creation/modification/deletion requests can be accepted from buyers.
| Plant | Buyer | ||
|---|---|---|---|
| 8359 | Willow Island | US | Dennis Andlinger |
| 8371 | Mount Pleasant | US | |
| 8373 | Welland | CA | Peter Mertzanis |
| 8356 | Atequiza | MX | Cesar Rivas |
| 8486 | Fengxian | CN | Shen Jie |
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