Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)



Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name

7424 - SIH Salary and T_E Template Recharge


Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

The purpose of this document is to explain how to perform the calculation for Solvay India Holding billing for 7424 company code in WP1 system.

There are 2 employees in 7424 that have their time spent to deal with Solvay Indica Holding company (6230 company code) and we should reclass a percentage of their payroll and T&E expenses to 6230 by the CROCO billing process done by intercompany team.

Then, we need to send to them the value and details where to post in sending and receiving companies.

employee number 10401948 = 20%
employee number 63040873 = 25%

1.2. Scope

Detail the scope (legal entities, etc.)

It is done on D-3 or D-2 quarterly basis right after the HR team releases the payroll file.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I Get the Values and Prepare the Details

3.1.1. I Get the Values Payroll

After doing the procedure "Payroll File" for 7424, separate it in a SIH tab with a pivot table and include as below:

filter the employee number 10401948 and 63040873 and the cost center 0249-6052. With this, you have the payroll value for the 2 employees.

Do it for the 3 months of the quarter.

3.1.2. I Get the Values T&E

To get the T&E values, you need to go to KSB1 transaction in cost center 0249-6052 for the quarter and filter the personnel number *10401948* and *63040873* (with **) in the "Doc Header Text" column,

With this, you have the value for T&E.

3.1.2. I Prepare the Details for the Billing Request

Download the "7424 - SIH Salary and T_E Template Recharge", include the payroll values for each employee in columns D, E and F. Then it automatically calculates the payroll value to be recharged for both employees.

For the T&E, include the value in column L for the quarter. Then it automatically calculates the T&E value to be recharged for both employees.


For the billing details:

Sender Cost center = 0249-6052

Sender Cost element = 98300900

Receiver Cost Center = 6230-6000

Receiver Cost element = 98300880

Text = Re-charge Salary and T&E Q# YYYY

Intercompany WBS element = I74249CSOA75848-01

Send it to intercompany team to be billed from 7424 to 6230 by the applicable tool.

After the posting, check the cost center if it was done correctly (value, etc).

End of document.