Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)



Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to assist the execution of the release in the FCC Task Lists, which are monthly closing (e.g.: Z_FSL_CUR) and daily weekly (e.g.: Z_DW_CUR). FCC is a tool used by Finance to carry out the proper execution of activities. Each beginning of a specific period (in the month we always have 2 specific periods: closing and daily weekly) we have to do the release on FCC.


1.2. Scope

WW. Applicable for WBP environment on SAP BW - Production.


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. Release Task List Closing Period - Z_FSL_CUR

3.1.1. I Check the Request Form

On D-7, check requests file FCC - Update Request Form (Responses) and complete requested changes for the next closing.

On D-6, confirm with the team that there really are no further changes to be made. If there is, request the submission through the form and perform it before the procedure below.


3.1.2. I do the Release

Open the WBP environment on SAP, transaction FCLOCOC.

In the menu bar, click on “Template/Task List” -> “Open”

Choose Closing Task: Z_FSL_CUR

In the menu bar, click on “Create Periodic Task List”

For closing:
- Key Date: corresponds to the first day of the following month
- Closing Type: M (for monthly closes) / Q (for quarterly closes)
- Posting Period: month corresponding to the closing
- Fiscal Year: year corresponding to the closing
- Status: Released

Ok

Just click “Yes”

Click on “No”

The screen below related to the success of the operation will appear. Check if everything is green and, if so, click OK. If there is a square in red, it is because there was an error in the processing of the activity. In this case, the error must be checked and corrected.

To save 


(D-6 ended)


3.1.3. I do the Complete on the previously Task List

Since the Closing task has started, it is time to end the Daily task that was in effect previously.

To do this, on D-5, open the WBP environment on SAP, transaction FCLOCOC.

In the menu bar, click on “Template/Task List” -> “Open”

Choose Task Daily Weekly: Z_DW_CUR
- Click in the month you want to do the Complete.

In edit mode , on the menu bar, click on “Edit” – Basic Data...

- Change status to: Completed

Ok

To save 


(D-5 ended)

3.2. Release Task List Daily Weekly - Z_DW_CUR

3.2.1. I Check the Request Form

On D+3, check requests file FCC - Update Request Form (Responses) and complete requested changes.

On D+4, confirm with the team that there really are no further changes to be made. If there is, request the submission through the form and perform it before the procedure below.

3.2.2. I do the Release

Open the WBP environment on SAP, transaction FCLOCOC.

In the menu bar, click on “Template/Task List” -> “Open”

Choose Task: Z_DW_CUR

For Task Daily Weekly:
- Count how many working days the month has until the first day of closing (D-5).
Make sure you organize the correct days of each week in the folder before the release. To do this, you can delete the “TG_DW_CUR” folder, which is the folder where the days above D+14 are located, as we will recreate/reorganize it for the current month:

Right-click on the main task folder (“0 Client”) and go to the “Assign Task Group” option.

Select the folder that contains the days from D+15 (TG_DW_CUR) and assign only the number of days more than the month requires.

Ok

Ok

To save 


After establishing the correct days of the month:

In the menu bar, click on “Create Periodic Task List”

For Task Daily Weekly:
- Key Date: corresponds to the first day of the current month
- Closing Type: M
- Posting Period: current month
- Fiscal Year: corresponding year
- Status: Released

Ok

Just click “Yes”

To save 


(D+4 ended)

3.2.3 I do the Complete on the previously Task List

Since the Daily task has started, it is time to end the Closing task that was in effect previously.

To do this, on D+5, open the WBP environment on SAP, transaction FCLOCOC.

In the menu bar, click on “Template/Task List” -> “Open”

Choose Closing Task: Z_FSL_CUR

- Click in the month you want to do the Complete.

In edit mode , on the menu bar, click on “Edit” – Basic Data...

- Change status to: Completed

Ok

To save 


(D-5 ended)


End of document.