Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)



Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

ZZF_POSTING_FILE

Forms

7. Insert the links accordingly and change the link text with the Form name

Payroll Correction - Template


Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

This procedure aims to ensure the correction done manually due parameters of US mapping harmonized with WP1 companies.

1.2. Scope

This procedure must be executed every D-3, after the US Posting file was uploaded.

This procedure is applicable to the following companies:

  • 4291 - SOLVAY SODA ASH JOINT VEN;
  • 5782 -SOLVAY SPECIALTY POLYMERS;
  • 3384 - SOLVAY FLUORIDES, LLC;
  • 4290 - SOLVAY CHEMICALS, INC.;
  • 4045 - SOLVAY AMERICA, INC;
  • 6401 - SODA AMERICAN LLC,

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Every month after the posting of the HR amounts it is necessary to make a correction in the payroll accounts related to Wage Type. Specific amounts posted in the cost element 6470000000 should be reclassified to account 2454000012 or 2456040000, depending on the wage type.

The followings wage types should be reclassified to account 2454000012:

  • 3792;
  • 3793;
  • 3794

While, for account 2456040000, it should consider:

  • 379B;
  • 379C;
  • 379D

3.1. I retrieve the data

The basis of the information should always be the  HR file in the AODocs, uploaded in D-3, related to the current closing month, with the name "US_POSTING" and the period:

Download the file.

3.1.1. I post the Payroll Corrections

After you have downloaded the payroll file, copy and paste the information in the template in the tab "US_POSTING", as values:

You will notice two tabs named "Pivot" and "Pivot2" in the template. The first tab make a Pivot Table and a sum by filtering only the account 6470000000 and the wage types that will be reclassified to account 2454000012, while the second pivot table does the same filter by account, but with wage types that will be reclassified to 2456040000.

Refresh both of pivot tables:

The "template" tab will fill automatically by comparing the cost center and the amount.

Make sure to correct the date, and that the balances are zero. 

Run the controls.

3.1.2. I upload the Payroll Corrections

After you have run the controls, you can save the template and post it in transaction ZZF_POSTING_FILE.

After the posting was made, please inform:

  • Patrick McNulty - patrick.mcnulty@solvay.com;
  • Tyechia Lowe - tyechia.lowe@solvay.com;
  • Geovany Brito - geovany.brito@solvay.com;
  • Leticia Souza - leticia.souza@solvay.com


...



End of document.