Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)



Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

7424 - Bonus Auto Postings Reclass




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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

The purpose of this document is to explain how to perform the reclassification amount for Bonus Y-1 for 7424 company code in WP1 system.

During the year, the payroll accrues the value to be paid in April next year. When the year change, the January payroll postings should be reclass the Y-1 bonus accrued to Bonus Y-1 account and its fringe, but it does only for account 42900504 (Bonus - Cadre) and 43900414 (its fringe part - Cadre) to 42900505 (bonus Y-1) and 43900415 (fringe Y-1). It should be automatic also for account 42900503 (bonus non-Cadre) and its fringe part for non-Cadre in account 43900414, but it is not.

So this is to reclass the amount to Y-1 account correctly.


Furthermore, the Chemplex amount reclass effect should be annulled as the reclassification for Chemplex is done manually.

During the year, we manually reclass the Chemplex bonus value to SAGE. When the automatic postings in January happens to reclass to Y-1 Bonus account, it reclass the Chemplex value that already had been reclassified to SAGE system.

Due to that, we need to return the value from Bonus Y-1 account to current year bonus account.

1.2. Scope

Detail the scope (legal entities, etc.)

This procedure is applicable to 7424 company code in WP1 system.

It is done normally in January (reclass to Y-1) and April (when the payment happens) and should be done until D+1.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I Prepare the Journal Entries

3.1.1. I Prepare the Journal Entry for Chemplex Value


Advise the CAM of the company the necessity of doing this and get his approval.

You can download the journal entry from the folder 7424 - Bonus Auto Postings Reclass and update the values for what is applicable (item 1).


But basically, you need to transfer the bonus from account 42900505 to 42900504 the fringe (15%) from account 43900415 to 43900414.

The value can be retrieved from the "Chemplex Bonus report" that it is sent to Lara Mason (Chemplex controller) related to Y-1. That should be the value returned to current year account.

For example:

Justification:

Post it through the applicable tool.

3.1.2. I Prepare the Journal Entry for Bonus Auto Posting Reclass

Advise the CAM of the company the necessity of doing this and get his approval.

You can download the journal entry from the folder 7424 - Bonus Auto Postings Reclass and update the values for what is applicable (item 2).


But basically, you need to transfer the bonus from account 42900503 to 42900505 and the fringe (15%) from account 43900414 to 43900415.

The value can be retrieved in the SAP account 42900503 related to Y-1 + 15% of this value from account 43900414.

For example:

Justification:


End of document.