Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting  1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links

6032 - Local Insurance Billing



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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

The purpose of this document is to explain how to perform the Insurance Billing check and recharge for US companies.

6032 company code is responsible for receiving and paying the local insurance for entire US companies.

The accrual is set every July and we need to check monthly if there is a payment to be recharged between companies and request an intercompany invoice when necessary.


*The global insurance is handled by SUFAC and not Accounting Platform.

The vendors Marsh and AIG are global insurances providers, only specific cases it is local (double check with SUFAC);


*Invoices of "Commercial Bond" are not recharged, the cost is absorbed by 6032.

1.2. Scope

Detail the scope (legal entities, etc.)

This procedure is applicable for 6032 company codes in WP1 system.

It needs to be done until D-2 (intercompany invoice request deadline). It is preferable to do it before D-2 to request the billing on time.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I Check the Cost Center and Recharge the Value

3.1.1. I Check the Cost Center

Enter in KSB1 transaction and check the cost center 6032-6000 if any local insurance has been received.

  • The global insurance is handled by SUFAC and not Accounting Platform;
  • The vendors Marsh and AIG are global insurances providers, only specific cases it is local (double check with SUFAC);
  • Invoices of "Commercial Bond" are not recharged, the cost is absorbed by 6032;


*Be aware that the GMIC and Old Republic should be recharged, the Non-captive and Auto claims an accrual is done in the beginning of the policy period.

*The differences between real value vs accrual are absorbed by 6032.

3.1.2. I Check the Balance Sheet accounts

Check accounts 46950200, 47900100 and 45900180 searching for the invoices.

They can be posted in these accounts as well.

If you find an invoice here for the local insurance, reclass to the cost center 6032-6000 and account 98300250 to be recharged to the other companies with the intercompany process.

Enter in the invoice copy to check the policy period and the insurance type to be sure it is related to the correct insurance.

3.1.3. I Recharge the Value

If there is a value to recharge, recharge it according to the insurance master file received from insurance team in July. It can be found in folder 6032 - Local Insurance Billing and file named "YYYY Insurance Allocations Solvay Holding Inc".


There is a summary and each tab for each vendor, with respective intercompany WBS to be used, etc.

Sometimes, the value is set up for each entity correctly, but for "Old Republic" vendor, it is an estimative, than a calculation for the percentage to each company needs to be done.

This is valid for 1 year and it is renewed every July.

Template sent to intercompany to issue the invoices:

After the invoice is issued, check it in the 6032 cost center if it is balanced.

End of document.