Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable

Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links

Chemplex/Herman Payroll Report and Entry

Chemplex/Herman Bonus Details



Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

The purpose of this document is to explain how to perform the Bonus report for Chemplex/Herman.

We need to indicate what is the value that Chemplex/Herman needs to have in their books.

1.2. Scope

Detail the scope (legal entities, etc.)

This procedure is applicable to 6402 in WP1 system.

It is done normally on D-2 or D-1 after the payroll is processed.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I Get the Bonus Details

3.1.1. I Get and Update the Bonus Details

After doing the procedure Chemplex/Herman payroll report and entry, get the same file "Chemplex Payroll MM.YYYY" in folder Chemplex/Herman Payroll Report and Entry and copy the information from tab "Bonus Details", which contains the Chemplex Bonus details per employee, and paste it to the file "Chemplex Bonus Month YTD YYYY" in folder "Chemplex/Herman Bonus Details".


Do it with Herman too.


It is necessary to use the same file from last month as it is carrying out the value monthly.

You can do a vlookup per employee name or personnel number as well, just make sure that any new employee is included or any leaver employee is identified.

Include in the correct month.


The file will sum up in column P and calculate the fringe with rate of 15%.

Include comments on the line and action if necessary (reverse, etc).

3.2. I Send the File to the Chemplex/Herman Controller and CAM

3.2.1. I Send the File to the Chemplex/Herman Controller and CAM

Send it to Chemplex/Herman controller and CAM by email. The subject can be "Chemplex + Herman Bonus Month YTD YYYY".

Include a screenshot of the numbers that needs to be the in Chemplex/Herman books.



End of document.