Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links

3384 - BOA Financial Statement



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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

The purpose of this document is to explain how to perform the Financial Statements for Treasury team for BOA for future leases (Bank of America) for 3384.

The treasury team needs to receive this updated version of the Financial Statements because they have a good relationship with BOA and need to maintain that to future leases if necessary.

Unaudited financial statements are required in most cases for lenders' credit review and ongoing credit for current and future lease opportunities.

1.2. Scope

Detail the scope (legal entities, etc.)

This procedure is applicable to 3384 in PF1 system.

It is done after quarters during the month, normally until D+10.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I Update the Figures with BFC

3.1.1. I Update the Figures with BFC

The support files can be found in 3384 - BOA Financial Statement. Enter and create a copy of the file "#QYY Support" from last quarter.

After that, update the figures with BFC in schedules L1005 (balance sheet), L1010 (income statement) and L1020 (Cash flow).

Do not forget to update the date as well.

3.1.2. I Update the File

Create a copy of "Solvay Fluorides Financials - Unaudited #QYY" and include the values taken from BFC to this file. Do not touch in other years and make sure at least 3 years are appearing in the reports.


Update the date as well. Do not change the formats as it is already correct to print.


After that download and save as .pdf

3.2. I Send the File to Treasury Team

Send the .pdf file to  by email. The subject can be "3384 - Unaudited FS for BOA Q# YYYY"


Edgars Bigacs - Senior Cash Analyst - edgars.bigacs@solvay.com

Ziad Haddad - Business Director Spec. Chem. - ziad.haddad@solvay.com

Dorri Nolan - Supply Chain Manager - dorri.nolan@solvay.com

Jean-marie Giard - Business Controller - jean-marie.giard@solvay.com

End of document.