Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: New Financial Scheme implementation

Responsibility area: Analyse the new Financial Scheme and ensure Financial Scheme implementation and readiness

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable

ERP

4. Remove the icon(s) when not applicable

Frequency

5. Remove the icon(s) when not applicable

On spot requests


References

6. Add the link to SAP transaction(s) (when it exists)

SM30 tables:

ZZF_BFC_SCH_DIM

ZZF_BFC_SETACCT

Transaction: 

ZZF_BFC_CUSTOMIZING

Forms

7. Insert the links accordingly and change the link text with the Form name

Attachments

8. Add the link to attachments or external links

Functions - Finance - Group Accounting & Reporting - SCo

 

 

 << >> 



1. Objective and Scope

1.1. Objective of this Operation

The aim of this operation is to describe all the necessary steps to take into consideration when a new financial scheme is needed for reporting purposes. The articulation between actors during the implementation of the new scheme is crucial to have the information consistent.

 

1.2. Scope

The scope of this operation is PF1, WP1 and PI1 ERP systems.


2. Definitions

See Finance Glossary:

  • ...


3. Tasks description

Service Unit Finance Financial Accounting team receives a request with the need of a new financial scheme to be implemented in SAP environments. This team analyses the request and liaise with all concerned actors to have all the detailed information. With this information, a new scheme can be built in the impacted SAP environment and must be aligned with the BFC reporting features. All must be tested, either in SAP environments (quality systems) either in BFC reporting tool.

Active actors are Group Accounting and Reporting team, SU FAC GL team and SU FA BFC Admin team, as well as Digital Technology.


3.1. I receive a request for information with the need of a new Financial Scheme

3.1.1. I receive a request for information with the need of a new Financial Scheme

I receive a request for information with the need of a new Financial Scheme. The triggering agent for this should be Group Accounting and Reporting team. Usually the first contact email has all the information needed but, in case of any doubt, questions should be addressed back to GAR team.


3.1.2. I analyse the request received for new reporting needs

I analyse the request received for the new Financial scheme and try to identify if there are already other similar Financial Scheme set in place.


In case similar Financial Schemes already exists and are set up, we can use the same methodology to set it up. 

For instance, if there is the need to create new headings for a Long Term heading and there is already a Short Term heading in use, I should identify:

  • BFC Dimension by scheme:
    1. I need to identify which will be the families impacted (IC for Interco only, B2 for ACTUAL2, etc.) 
      1. B2 BFC quarterly ACTUAL2
        B3 BFC quarterly ACTUAL3
        BF BFC monthly
        F2 BFC quarterly ACTUAL2 - Factoring Cy
        FF BFC monthly - Factoring Cy
        L2 BFC quarterly light ACTUAL2
        LF BFC monthly light
        X0 BFC Yearly ACTUAL0 - CBCR
        Y2 BFC quarterly light ACTUAL2
        YF BFC monthly light
    2. I need to identify the scheme
      1. SA0 Analysis with only Entreprise level without flows
      2. SA0F Analysis with only Entreprise level with flows
      3. SBA With site, year, all, level without flows restr
      4. SBAF With site, year, all, level with flows restr
      5. SA1O Analysis with only Entreprise level without flows
      6. SA1OF Analysis with only Entreprise level with flows
      7. SA1P With object part, all, without flows
      8. SA1PF With object part, all, with flows
      9. SA1Q With part, conso, without flows
      10. SA1QF With part, conso, with flows
      11. SA1T With part,, all, without flows
      12. SA2F With part, all, with flows
      13. SA3 With part, Third, without flows
      14. SA4 By part and by share with flows
      15. SA5 By div without flow
      16. SA5Q By div for external part without flow
      17. SA6 By div without flow = SA3
      18. SA6F By div, all partners, without flow
      19. SA6O By div for external part without flow = SA4
      20. SA7 By div for external part with flow = SA4
      21. SA8 By div for external object partner without flow
      22. SAA By div, part, dest, sales mvt without flows
      23. SAAF By div, external part, country dest, without flows
      24. BOIC Analysis with only Entreprise level without flows
      25. BOICF With site, all, without flows (CALA)
      26. AP With site, all, with flows (CALA)
      27. AR Analysis with only Entreprise level without flows
      28. INV Analysis with only Entreprise level with flows
      29. SA1G With object part, all, without flows
      30. SA0FT With object part, all, with flows


              3. I need to identify the heading; 

A for Assets;

L for Liabilities;

R for Profit and Loss (Result)


Check GS03 ZFC-BALANCE


SM30 ZZF_BFC_HEADING




             4. Following the heading, the set accounts should match according to the rule ZFC-*, where the new accounts should be included.




       5. I should confirm the flows to be available in BFC, in order to identify the set of flows in BFC customizing.


By doing so, the accounts and headings will be available in the GR55 Z4F1 Balance sheet report, with IFRS data.

Whenever there are new headings and new GL accounts, please make sure that the F.01 transaction Financial Statements reflected the new data.

SU FA GL team is responsible for the update of the ZSSA (F.01 PF1) and ZMAS (F.01 WP1) Financial Statement versions. Usually the update of both F.01 ZSSA and ZMAS is being done automatically, since the sets are organized by ranges. However, a check must be done in order to be sure no account is excluded from it.

For Local GAAP, CAMs have the privileges to perform the changes or the delegate from Accounting Platform.


Please refer to FSE2 - Change Financial statement version.





3.2. I ask for adjustments in the impacted reporting tools to meet the new Financial Scheme needs

3.2.1. I ask for adjustments in BFC tool to match the new Financial Scheme needs

I ask BFC Admin team to adapt BFC simulation tool with the following information:

  • Heading to be included;
  • in which packages is the heading to be included (for instance:
    • L1005 Balance sheet (aggregate report - retrieve only)
    • L2005 Balance sheet - Assets
    • L7010 Balance sheet - By flows
    • L3060 Special operations
    • L5605 Non current Assets - Intercompany
    • L5615 Non current liabilities - Intercompany;
  • Node and Subnode to be included in

(for instance:

Node: ZFC-A270 Other n/current financial assets, Net

Subnode: ZFC-A270-G Other n/current financial assets, Gross



3.2.2. I ask for adjustments in Quality systems QF1, WQ1 and QI1 PF1/WP1/PI1 target systems

I ask for the adjustments in Quality systems; either QF1, WQ1 and QI1, according to the impacted company codes/systems.

These adjustments are to be asked to Digital Technology department, through the active ticketing tool. (at this time, Service One Digital Workplace > IT - General Accounting & Close (GAC)/Treasury & Invoice to Cash (TITC)/ Other processes.

In the request, I share the modifications needed, namely update of tables or set of accounts.

Example:

update of SM30 table ZZF_BFC_HEADING/ZZF_BFC_SETACCT

update of set of accounts ZFC-BALANCE



3.3. I guarantee the adjustments meet the new Financial Scheme needs

3.3.1. I receive confirmation that BFC tool has been adjusted to meet the new Financial Scheme needs

I receive confirmation that BFC tool has been adjusted (after the testing in simulation web environment of BFC)


3.3.2. I perform testing in SAP environments to guarantee adjustments meet the need of the new Financial Scheme

I perform testing in SAP environments to guarantee adjustments meet the expected results.

The tests should be done in all systems and tacking all the three regions, EMEA, APAC and NAM/LAM.

In order to avoid regression in other families, double check that the newly created headings are listed in the BFC Families accordingly (table ZZF_BFC_HEAD_V) , as well as the set of accounts (table ZZF_BFC_SETACCTV).


Book the testing documents in SAP and run all the interfaces transactions, in order to certify the interface is collecting the right data, with the necessary dimensions and right sign.

Example from QF1, APAC company.






3.3.3. I request the update of the Interface tables in SAP production environments.

I request Digital Technology team to transport the modifications made in quality environments to production environments, if all testing is successful.

This request is to be made through the available ticketing tool  (at this time, Service One Digital Workplace > IT - General Accounting & Close (GAC)/Treasury & Invoice to Cash (TITC)/ Other processes.


3.4. I communicate the new Financial Scheme is implemented

3.4.1. I communicate the new Financial Scheme is implemented and ready to be used.


In case of doubts, please remit to Package Information (the most updated file) in the Group Accounting and Reporting AODocs library.

 https://aodocs.altirnao.com/?locale=en_US&aodocs-domain=solvay.com#Menu_listDoc/LibraryId_TvnJRxwuDBnzhYoxfT/ViewId_TvnN2e9z1VrjzLqd5E/ViewParams_%257B%2522searchInSubFolders%2522:false,%2522userFilters%2522:%255B%257B%2522property%2522:%2522folder%2522,%2522operator%2522:%2522EQUAL%2522,%2522values%2522:%255B%25221kNKJpR4jCy6-z-9fJJMNA1MqPnhkxUsD%2522%255D%257D%255D%257D


I share that all testing has been done according to the request and that adjustments were made available in production systems. This communication must address:

  • GAR team;
  • BFC Admin team;
  • team responsible for SAP vs BFC file RPA.

End of document.