Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

ZRATEMOD


Forms

7. Insert the links accordingly and change the link text with the OP nam


Attachments

8. Add the link to attachments or external links

Banco Central de Chile website



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1. Objective and Scope

1.1. Objective of this Operation

This document explains the carry out of the update and upload the Foreign Currencies for Chile Companies using the information available in the Banco Central de Chile.

1.2. Scope

This procedure applies to Chile Companies in WP1.


2. Definitions

See Finance Glossary:


3. Tasks description

For legal reason is necessary to update the system with the rates from Banco de Chile. The exchange rate defined in PF1 and WP1 cannot be used for Chile Companies.

This procedure describes:

  • How to get the exchange rate in the website of Banco de Chile;
  • How to input the data in SAP - transaction ZRATE_UPLOAD;
  • How to change the information if necessary - transaction ZRATEMOD; 
    For Mexican companies have the only type of exchange rate to be managed. 

3.1. Periodicity

The exchanges rate LCLD should be updated in a daily should be performed every working day at 10 a.m. in Curitiba time, using the rate of the previous working day. 

For the monthly taxes rates, LCLS, it should be updated in the first working day of every month, using the rate of the previous working day.

These process is described in detail in the sections below. 

If the exchange rate and/or the site is unavailable please, contact Pilar Galarza from (e-mail: Galarza@solvay.com ), in order to request the support and/or informing that the exchange rate will be update as soon as possible.

3.2. I update the exchange rate - daily

3.2.1. I retrieve the data

Go to the Banco Central de Chile website.

  • Copy the option "Tipos de Cambio";


The next screen should select the option "Ver lista" (Real Brasileño,Nuevo Sol Peruano, Peso Mexicano) (diarios)".


 
The rate is retrieved for Dollar (USD); Euro (EUR); Real Brasileño (BRL); Nuevo Sol Peruano (PEN) and Peso Mexicano (MXN) in a daily basis. 

3.2.2. I upload the exchange rate

WP1:

Run the transaction ZRATEMOD (system WP1) in order to upload to SAP the Exchange Rate. 
In the transaction insert the following information: 

  • "Valid from" – the date that should be insert the rate;
  • "From Currency" – the currency, for the Chile companies must be updated in 5 currencies:
    • USD
    • EUR
    • BRL 
    • PEN
    • MXN
  • "Exch. Rate type" – the type of the rate to be modified;
  • "Exchange Rate" – the exchange rate retrieving of Banco de Chile;


Press enter;
The system will inform the actual rate. 
After that is necessary just to press  and  . The new rate will be assumed by the system:


Repeat this process for USD, BRL PEN, MXN.


After you update the rates, you can send a ticket via freshdesk to the e-mail: exchangerate-mx-cl-pe-partner@solvay.com,exchangerate-mx-cl-pe@solvay.com.


Exchange rate data for CL (Chile) is fed daily into the spreadsheet: TAXAS DIARIAS. Below is a link to access a conference if necessary:

https://docs.google.com/spreadsheets/d/1u5lr_oJBYo_uaAwSQl-2nqS2dwV3pjrQ/edit#gid=1210826692


3.3 I update the exchange rate - monthly


3.3.1. I retrieve the data

Go to the Banco Central de Chile website.

  • Copy the option "Tipos de Cambio"

  • The next screen should select the option "Ver lista" (Real Brasileño).

The rate LCLS is retrieved for Dollar (USD); Euro (EUR) and Real Brasileño (BRL).

3.3.2. I upload the exchange rate

Run the transaction ZRATEMOD (system WP1) in order to upload to SAP the Exchange Rate. 
In the transaction insert the following information: 

  • "Valid from" – the date that should be insert the rate;
  • "From Currency" – the currency, for the Chile companies must be updated in 5 currencies:
    • USD
    • EUR
    • BRL 
    • "Exch. Rate type" – the type of the rate to be modified (LCLS);

    • "Exchange Rate" – the exchange rate retrieving of Banco de Chile;



Press enter;
The system will inform the actual rate. 
After that is necessary just to press  and  . The new rate will be assumed by the system:


Repeat this process for EUR and BRL.

After you update the rates, you can send a ticket via freshdesk to the e-mail: exchangerate-mx-cl-pe@solvay.com.



End of document.