Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

The RtR.GAC.03.02 - Performance of BS accounts reconciliations with ARA should be done by end users, but the reminder should be done every quarterly reconciliation. The target is 100% of accounts reconciled.


1.2. Scope

Key Legal Entities, High risk accounts


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

Send the internal control message to the end users.

The end user should follow the pending accounts to be reconciled through the ARA Dashboard. 


I send the reminder to : SBS-FinanceSL-Fin-Acc-SU-ARA-General@solvay.com and SBS-FinanceSL-Fin-Acc-SU-ARA-Banks@solvay.com


Model:



To get the split sent, I go to ARA Dashboard:


I click on Internal Control Dashboard;


On Selection I choose the period;


Then I include this image in the email and send.


Period to send the Internal Control message:

April related to March

July related to June

October related to September

January related to December


Time to send:

As the official deadline is D+15 I send  it in D+16.



Until the end of the month I need to monitor if the user enders are ending the pending accounts.

When there are very few remaining items pending on reconciliation we can send out individual emails to the concerned teams  in order not to point out these situations among the whole ARA community.



End of document.