Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1.1. Objective of this Operation

For the external audit a few reports are include in ARA to facilitated the extraction.


1.2. Scope

All entities defined by Audit time (information send by Joana Nunes)


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

Jobs should be created to run the report to ARA



3.1. I send an email to updated variants

I create a file to send to all accounting platform teams create/update the variants by company


File Model: example 


Email Model: 



3.2. I update ZWFAT335 table

On SM30 I need to updated table ZWFAT335 to the jobs run properly:

I need to create as below the rule for every company audited:

And include in the table as below:


AA


BS


MM


3.2. I program the jobs:


3.2.1 AA

For assets we have 4 jobs to program, the name should follow the rules below:


AUDIT#AACCCCCSEP#ASSETSAQUIS  

AUDIT#AACCCCCSEP#ASSETSROLLFRW

AUDIT#AACCCCCSEP#ASSETSTRANSF

AUDIT#AACCCCCSEP#ASSETSRETIREMENTS 


To create the jobs there is a macro to be used:

WP1

PF1

I need just update the list of companies and run one macro by tab :


If the macro does not work I can follow the instruction attached.


3.2.1 MM

For inventory we have 1 job to program, the name should follow the rules below:


AUDIT#MM00001SEP#MB5L


For inventory there is no macro create I need to follow the steps below:

1.Enter transaction MB5L and choose the variant for the company code:

Please ensure all company codes have a related variant. The variants should have “AUDIT” in the name

2. Schedule a job in background but not o be processed immediately as we have a few changes to perform.

3. In SM37 select your job and choose option “Copy”


4. You will now have to give the new name to the job:


5. Important to have “MM” + company code from ARA + PBC number to which it is related (PBC number not relevant for testing)

6. Now choose option “Change”



7. Click on Spool List Recipient to insert the shared folder in SBWP


8.Click on step now to change the variant´s name (currently a technical name):


9. Select the job and edit 


10. Insert the correct variant name


11.Save all changes and execute the job immediately

12. Once it is finished you may check ARA template:



3.2.1 BS


For Balance sheet we have 1 job to program, the name should follow the rules below:

AUDIT#BSCCCCCGR55#BS092021 

Report GR55 Z4F3

You can use as example the explanation to program AA/MM reports, the logic is the same:

  • Recipient defined in the job will be the business workplace folder where the report will be stored so the program transforms it into an excel format and finally attaches to the defined account item in ARA

PF1 => SF_1A-BE

WP1 => SF_1I-EU



After everything ok in ARA you can inform the teams to check the reports extracted and if everything is correct.



End of document.