Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country accounting

Responsibility area: n/a

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



 Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation


1.2. Scope

Detail the scope (legal entities, etc.)

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. Closing Day -5

3.1.1. Only quarter months

Revenue recognition (IAS 18). 

https://docs.google.com/spreadsheets/d/1eFLe6jAm73XU0AqENaEwNb9rc9-Ro_pO/edit#gid=562817635

T-code ZWFA88A variant 6268_POLAND.

Threshold is in local currency, which is PLN, but the corporate threshold is 250 000 EUR. This is why google exchange conversion is necessary every quarter to update the threshold before executing the report. Use google rate (just put in google “250000 eur to pln”).

Report needs to be sent out to Tomasz Borowski for review and approval. Send the report on Day-5, after that run the report every day but send only if there is a tick on the left side of the report. If everything is ok then send the report also on Day1. Actual posting is done after all invoices are issued and sales period closed (customer period in OB52) issued and sales period closed (customer period in OB52). 

...

3.2. Closing Day -4

3.2.1. Only quarter months

Revenue recognition (IAS 18). 

T-code ZWFA88A variant 6268_POLAND. See details in D-5.

3.3. Closing Day -3

3.3.1. Only quarter months

Revenue recognition (IAS 18). 

T-code ZWFA88A variant 6268_POLAND. See details in D-5.

3.3.2. Environment recurring entry check

  1. Automatic job in FCC:

  2. Go to FBL3N and check accounts 47900100, 40150310, 15940001 if postings have been done.

3.3.3. Payroll postings

  • Payroll files are sent by e-mail by Agnieszka Jastak:

  • All files should be saved in Gdrive here. BNP 002 account is used for salary payments only

  • There are 2 things that are booked from original email:

    • Word file: Zestawienie do przelewow
    • Excel with 4 tabs: Salary deduction 202202

  • Copy the file 6268 Salary posting file MM.YYYY from previous month in the current month folder
  • Use the file "Zestawienie do przelewow" to enter the amounts in 6268 Salary posting file MM.YYYY
  • First line is the total amount from the Salary account BNP 002. Check if it matches with total from Word document
  • Post the file
  • Clear account BNP 002 (51000880)


  • File: 'Salary deduction YYYYMM"

There are 4 tabs on this file and for all must be done posting. There is an example of posting on every sheet in Jan 2020. Use it for reference. CHECK THE AMOUNTS and adjust accordingly.

  • Tab: Lunch

Type: H1

Posting date: date of the salary payment in the bank

Reference, Heading - Lunch MM/YYYY

Account: 43100100 (skladnik 3311) 

Account:  43900400 (skladnik 3350)

P&L account: 98112300

Tax code: 8O

Cost Center 6268-7200

Example: Document 180100004 


Use the posting file from the previous month 6268 Lunch benefit posting file MM.YYYY but you need to update the file in case the Skladnik 3350 is used.

  • Tab "Deduction - Other"

Use the posting file from the previous month 6268 Medical ben posting file MM.YYYY

Type: H1

Posting date: date of the salary payment in the bank

Reference, Heading - MED FAM MM/YYYY

Account: 43900400

P&L account: 98112300

Tax code: 3E


Cost Center 6268-7200

Example: Document 180100007

  • Tab - Deductions for "Benefits"

Use posting file 6268 Sports posting file MM.YYYY

Type: H1

Posting date: same as previous posting

Reference, Heading - Sports MM/YYYY

Account: 43100100

P&L account: 98112300

Tax code: 8O

Cost Center 6268-7200

Example: Document 180100008 

There is an expection: if Skladnik 3350 is used, additional account - 43900400 is needed for respective month. Please verify if appliable. Usually it is not. 


NOTES

Check for exceptions - they are marked in red in the deduction file sent by Agniezska. Check to which account the separate amount should be book.

Example in Jan 2020 for Sports package:

  • PPK pension fund

Use the file from the previous month “PPK posting MM.YYYY”. Update the data in PPK posting file based on the information from “Salary deduction YYYYMM”, tab PPK:


1.) Employee contributions (1st table) - write in posting file only the totals

2.) Employer contribution (2nd table) - copy in posting file amounts per employee and cost centers per employee. 

3.) Additional Employee contribution (3rd table) - write in posting file only the totals

  • Clear the salary account 42900100. 

Account 42900100 should be 0 after all postings are done, if it is not, investigate what is the reason. 

To clear, use T-code F-03. 

  • PPK payment around 7th day of the month

Around the 7th day of the month, there is a payment for PPK (both employee and employer contributions) from the BNP 002  account (account 50060880 in SAP Wp1). 

Use the file 6268 PPK posting file bank MM.YYYY to create the posting. 

3.4. Closing Day -2

3.4.1. Only quarter months

Revenue recognition (IAS 18). 

T-code ZWFA88A variant 6268_POLAND. See details in D-5.

3.5. Closing Day -1

3.5.1. Only quarter months

Revenue recognition (IAS 18). 

T-code ZWFA88A variant 6268_POLAND. See details in D-5.

End of document.