Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links


 

 

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1. Objective and Scope

1.1. Objective of this Operation


Quarterly and Yearly, Data collection its needed for specific processes  with different stakeholders, providing important information to various customers ( Legal, M&A, Tax ...). 

The results expected from the ACTUAL0 data collection are :

  • The Solvay group shareholding structure – as published in our teamsite
  • The financial valuation of the non conso companies.
  • At Group level (vs Group consolidated figures).
  • The local equity for dividend valuation purpose

 

1.2. Scope



2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • ...


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. ACTUAL 2

  1. Actual 2 and Actual 3 and Actual 1 tax package is not applicable for non-consolidated companies (for those there is only Actual 0 package).


  1. Monthly: BFC admin make a copy of the previous package and publish automatically, make sure you let admin know the list of companies
  2. Quarterly: Upload is completely manual, as these are non-ERP companies or the activity has fully stopped
  3. Upload is manual also in November close.
  5. To upload quarterly package, enter Actual2 package of previous month and export package
  7. Open the file and do the formatting:
  10. Adjust the dates:
  12. Save the file:
  14. Open this month’s package in BFC and import the extract:

  16. Upload with replace data.

  18. Check closing balances if imported successfully and publish.

  19. !!! In SAP we have reported 6391 (63911) but in BFC we also show 63888 information. There is a separate SAP entity 6388 which contains the data shown in the Spreadsheet.


3.2. ACTUAL 0

The ACTUAL0 can be seen, in BFC, in period YYYY.12.

It is closed every quarter for 2 days (D-1 -> D+1) in order to check the interco differences and to load the reconciliated figures automatically in ACTUAL2. The information about shares will still be available in ACTUAL2 but in read-only mode.

Link to global Instructions

  1. Solvay Shareholding structure
  2. Actual0 packages are applicable for all companies (including non-consolidated 63888).
  3. In BFC YYYY.12 package
  4. Actual0 is published each Q, afterwards GAR reopens and we can make adjustments all year long 
  5. Actual0 reports shareholding structure, deals with non conso Companies and 3rd parties, Local GAAP equity
  6. 100% dormant so no activity unless advised by Mark Dain / Angela Lodge following LER activity.
  7. For the Structure data, see link for each company:

  8. Co. code

    Co. name

    Structure data

    60513

    Rhodia International Holdings Ltd, Oldbury

    Data taken from Spreadsheet

    6113

    60809 Rhodia Reorganisation

    Link for Solvay Shareholding structure

    6391

    63911 Rhodia Pharma Solutions Holding Ltd

    7392

    73920 Rhodia Overseas Ltd

    7443

    74435 Rhodia Organique Fine Ltd

    8449

    84499 MCINTYRE Group Ltd

    6388

    63888 Rhodia Pharma Solutions Ltd

  9. Headings in BFC:

  10. 1

    L4005 / S4005

    Daughter companies, updates each Q

    Link for Solvay Shareholding structure

    2

    L4020 / S4020

    Parent companies, updates each Q

    Link for Solvay Shareholding structure

    3

    L4030 / S4000

    updates on Q1

    Data from previous year December Actual2 package (YYYY.12) L2010

    4

    L4060

    updates on Q3

    Data from previous year December Actual2 package (YYYY.12)

  11. Heading L4005 / S4005 - investment securities held

    Where the company owns shares; daughter companies

    Link for structure

  13. L4020 / S4020 - Number of shares issued by subsidiaries

  14. Parent companies

    Link for structure

  16. L4030 / S4000 - Local Gaap equity - updates on Q1

  17. Data from previous year December Actual2 package (YYYY.12), schedule L2010

    Make sure to check the previous year’s package how the data was reported to follow an aligned approach.

    A0 YYYY.12

    A2 YYYY.12 (previous year)

    X7300


    X7301

    = L10100

    X7303

    = L12800

    X7304

    = L12000

  19. L4060 - updates on Q3

For dormants there is no movement, nothing to be updated in this schedule.

     21. Save the package, validate and publish.

3.3. ACTUAL 3

  1. Actual 2 and Actual 3, and Actual 1 tax package is not applicable for non-consolidated companies (for those there is only Actual 0 package).
  2. Actual 3 package needs to be reported in September and December.
  3. Before starting to fill in the Actual 3 package, make sure that the Actual 2 package has been published.
  4. For dormant entities enter the Actual 3 package, run controls and publish the package since there is no data needed to be input. There might appear blocking controls in specific schedules, make sure to indicate amount zero for the applicable lines. 

End of document.