Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable

WP1

Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

OB08


Forms

7. Insert the links accordingly and change the link text with the OP nam


Attachments

8. Add the link to attachments or external links

Banco Central de Chile website



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1. Objective and Scope

1.1. Objective of this Operation

This document explains the carry out of the update and upload the Foreign Currencies for Chile Companies using the information available in the Banco Central de Chile.

1.2. Scope

This procedure applies to Chile Companies in WP1.


2. Definitions

See Finance Glossary:

  • WP1


3. Tasks description

For legal reason is necessary to update the system with the rates from Banco de Chile. 

This procedure describes:

  • How to get the exchange rate in the website of Banco de Chile;
  • How to input the data in SAP - transaction OB08;
  • How to change the information if necessary - transactionOB08; 

3.1. Periodicity

The LCDD exchange rate must be updated every business day at 10:00 am Curitiba time, using the rate from the previous business day.

For monthly exchange rates, LCLS, must be updated on the first business day of each month, using the rate of the previous business day.

These processes are described in detail in the sections below.


If the exchange rate and/or the site is unavailable please, contact Pilar Galarza from (e-mail: Galarza@solvay.com ), in order to request the support and/or informing that the exchange rate will be update as soon as possible.

3.2. I update the exchange rate - daily

3.2.1. I retrieve the data

Access the website: https://si3.bcentral.cl/Indicadoressiete/secure/Indicadoresdiarios.aspx

In this screen the rates verified are for Dollar (USD), euros (EUR).

Save this print in the TAXAS DIARIAS spreadsheet.


On this screen, select the option "Ver lista" (outros tipos de cambio nominal). the rates to be checked are: Nuevo Sol Peruano, Peso Mexicano, Real Brasileño.

Save this print in the TAXAS DIARIAS spreadsheet.


The rates to be checked are: Nuevo Sol Peruano, Peso Mexicano, Real Brasileño.

Save this print in the TAXAS DIARIAS spreadsheet.


Run the transaction OB08 (system WP1) in order to upload to SAP the Exchange Rate.


Click in SELECTION, BY CONTENTS:


Select VALID FROM ( date of day) e EXCHANGE RATE TYPE (LCLD)


Appearing as fees, check if the base quoted in the printout of the fees mentioned in the link above is correct, insert The Currency USD, click on a line and copy (CTRL+Y) as a template, click on NEW ENTRIES and paste (CTRL+C), changing the currency for which it is missing and enter its value. If everything is ok, give a PRINT.


Save the report image, and paste it in the TAXAS DIARIAS spreadsheet.



Exchange rate data for CL (Chile) is fed daily into the spreadsheet: TAXAS DIARIAS. Below is a link to access a conference if necessary:

https://docs.google.com/spreadsheets/d/1u5lr_oJBYo_uaAwSQl-2nqS2dwV3pjrQ/edit#gid=1210826692


3.3 I update the exchange rate - monthly


3.3.1. I retrieve the data

Go to the Banco Central de Chile website.

  • Copy the option "Tipos de Cambio"

  • The next screen should select the option "Ver lista" (Real Brasileño).

The rate LCLS is retrieved for Dollar (USD); Euro (EUR) and Real Brasileño (BRL).

3.3.2. I upload the exchange rate

Run the transaction ZRATEMOD (system WP1) in order to upload to SAP the Exchange Rate. 
In the transaction insert the following information: 

  • "Valid from" – the date that should be insert the rate;
  • "From Currency" – the currency, for the Chile companies must be updated in 5 currencies:
    • USD
    • EUR
    • BRL 
    • "Exch. Rate type" – the type of the rate to be modified (LCLS);

    • "Exchange Rate" – the exchange rate retrieving of Banco de Chile;



Press enter;
The system will inform the actual rate. 
After that is necessary just to press  and  . The new rate will be assumed by the system:


Repeat this process for EUR and BRL.

After you update the rates, you can send a ticket via freshdesk to the e-mail: exchangerate-mx-cl-pe@solvay.com.



End of document.