Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

ZRATEMOD


Forms

7. Insert the links accordingly and change the link text with the OP nam


Attachments

8. Add the link to attachments or external links



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1. Objective and Scope

1.1. Objective of this Operation

This document explains the carry out of the update and upload the Foreign Currencies for Peru using the information available in the Superintendecia de Banca, Seguros y AFP.

1.2. Scope

This procedure applies to Peru in WP1 ERP.


2. Definitions

See Finance Glossary:


3. Tasks description

For legal reason is necessary to update the system with the rates from Banco de México. The exchange rate defined in WP1 cannot be used for Peru Companies. 

This procedure describes:

  • How to get the exchange rate in the website of Banco de Peru;
  • How to input the data in SAP - transaction ZRATE_UPLOAD;

  • How to change the information if necessary - transaction ZRATEMOD; 
    For Mexican companies have the only type of exchange rate to be managed.

3.1. Periodicity

The exchanges rate LPED should be updated in a daily should be performed every working day at 09 a.m. in Curitiba time , using the rate of the previous working day. 

LPES should be update in closing period.


If the exchange rate and/or the site is unavailable please, contact Pilar Galarza from (e-mail: Galarza@solvay.com ), in order to request the support and/or informing that the exchange rate will be update as soon as possible.

3.2. I update the exchange rate - daily

3.2.1. I retrieve the data

To use the exchange rate Dolar and Euro:

  • Go to the following Link.

These process is described in detail in the sections below.

Copy the option "Tipo de Cambio".


For use exchange rate Pesos Chilenos and Mexicano

The next screen should select the option "Ver lista" (Peso Chileno and Peso Mexicano) (diarios)".

  • Go to the following Link.



The rate is retrieved for Dollar (USD); Euro (EUR); Peso Chileno (CLP) and Peso Mexicano (MXN) in a daily basis. 


The date used to retrieve the correct exchange rate must be always the previous working day (for this reason the upload must be done at 09 a.m. Curitiba Time), for instance: 

  • There you you'll find the information ready for the upload:


**The upload is done the same way as the other currency the only difference is where you extract the information.

3.2.2. I upload the exchange rate

WP1:

Run the transaction ZRATEMOD (system WP1) in order to upload to SAP the Exchange Rate. 
In the transaction insert the following information: 

  • "Valid from" – the date that should be insert the rate;
  • "From Currency" – the currency, for the Chile companies must be updated in 5 currencies:
    • USD
    • EUR
    • CLP
    • MXN
  • "Exch. Rate type" – the type of the rate to be modified;
  • "Exchange Rate" – the exchange rate retrieving of Banco de Chile ;


Press enter;
The system will inform the actual rate. 
After that is necessary just to press  and  . The new rate will be assumed by the system: 

At the end, the fees that must be updated are:

Repeat this process for EUR, CLP, MXN.


Exchange rate data for PE (Peru) is fed daily into the spreadsheet: TAXAS DIARIAS. Below is a link to access a conference if necessary:

 https://docs.google.com/spreadsheets/d/1u5lr_oJBYo_uaAwSQl-2nqS2dwV3pjrQ/edit#gid=1210826692


3.3. I update the exchange rate -CLOSING 


Run the transaction ZRATEMOD (system WP1) in order to upload to SAP the Exchange Rate. 

In the transaction insert the following information: 

  • "Valid from" – the date that should be insert the rate;
  • "From Currency" – the currency, for the Chile companies must be updated in 2 currencies: 
  • Rates posted only at closing, always on the first day of the month.
            USD
            EUR




    Repeat this process for USD


The method to upload Peru taxes is different due to the effects of local FOREX revaluation in the period x the exchange of the last day of the year it would generate a divergence between the type of the 30/12 of SUNAT and of the Superintendence. 

To consult a comparison please see the attachment below:




End of document.