Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

This document explains the carry out of the update and upload the Foreign Currencies for Brazil Companies using the information available in the Banco Central do Brazil.


1.2. Scope

This procedure applies to Brazil Companies in WP1 and PF1.


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

For legal reason is necessary to update the system with the rates from Banco Central do Brazil. The exchange rate defined in WP1 cannot be used for other companies.

This procedure describes:

  • How to get the exchange rate in the website of  Banco Central do Brazil.
  • How to input the data in SAP - transaction OB08.



3.1. Periodicity

The exchange rate should be updated performed every working day at 5 p.m. in Curitiba time, using the rate of the current working day.

For the closing monthly rate, it should be performed every first day of the current month.


These process is described in detail in the sections below. 


3.2. LBRD - PF1 

3.2.1.I update the rate - daily

Acessar o site: https://www.bcb.gov.br/estabilidadefinanceira/historicocotacoes

Clicar na 2º opção de cotações, em seguida clicar em pesquisar

Baixar o arquivo no desktop.


Abrir o arquivo



3.2.2. I upload the file: Conferencia OB08 - TAXAS BRASIL – 2021_2022

Ao abrir a planilha Conferencia OB08 - TAXAS BRASIL – 2021_2022, abrir uma aba e nominá-la com a data do dia anterior, após isso clicar na aba LBRD e , inserir uma coluna após a última coluna, alterar a data da primeira linha, consequentemente a segunda linha irá alterar também, na terceira linha alterar a data na formula e clicar nela e arrastar até a última linha a ser preenchida da coluna, assim as informações serão alimentadas. Configurar a coluna igual a anterior. Ia no SAP para a verificação das taxas, tanto no PF1 e WP1.



Acessar o SAP: na TRANSAÇÃO OB08


SELECTION, BY CONTENTS


Selecionar VALID FROM (data do dia anterior) e EXCHANGE RATE TYPE (LBRD)


Aparecendo as taxas, verificar se estão corretas com base na aba do dia respectivo de consulta, verificando se os valores da última coluna conferem com os valores do relatório apresentado. Estando tudo certo, dar um PRINT.



Salvar a imagem do relatório, e colar na planilha Conferencia OB08 - TAXAS BRASIL – 2021_2022, na aba LBRD.



3.3. LBRD - WP1 

3.3.1.I update the rate - daily

Acessar o SAP: na TRANSAÇÃO OB08


SELECTION, BY CONTENTS


Selecionar VALID FROM (data do dia anterior) e EXCHANGE RATE TYPE (LBRD)



Aparecendo as taxas, verificar se estão corretas com base na aba do dia respectivo de consulta, verificando se os valores da última coluna conferem com os valores do relatório apresentado. Estando tudo certo, dar um PRINT.



   Salvar a imagem do relatório, e colar na planilha Conferencia OB08 - TAXAS BRASIL – 2021_2022, na aba LBRD.



3.4. LBRR - WP1 

3.4.1.I update the rate - daily


Ao abrir a planilha Conferencia OB08 - TAXAS BRASIL – 2021_2022, abrir uma aba e nominá-la com a data do dia anterior, após isso clicar na aba LBRR e, inserir uma coluna após a última coluna, alterar a data da primeira linha, consequentemente a segunda linha irá alterar também, na terceira linha alterar a data na formula e clicar nela e arrastar até a última linha a ser preenchida da coluna, assim as informações serão alimentadas. Configurar a coluna igual a anterior. Ia no SAP para a verificação das taxas, no WP1.



Acessar o SAP: na TRANSAÇÃO OB08


SELECTION, BY CONTENTS


Selecionar VALID FROM (data do dia anterior) e EXCHANGE RATE TYPE (LBRR)


Aparecendo as taxas, verificar se estão corretas com base na aba do dia respectivo de consulta, verificando se os valores da última coluna conferem com os valores do relatório apresentado. Estando tudo certo, dar um PRINT.



Salvar a imagem do relatório, e colar na planilha Conferencia OB08 - TAXAS BRASIL – 2021_2022, na aba LBRR




End of document.