Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




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 Objective and Scope

1.1. Objective of this Operation

This documentation aims to detail how the control of the Invoices stopped in the fiscal monitor is done


1.2. Scope

This procedure is applicable for company 7523 in WP1 ERP.


2. Definitions


3. Tasks description

To ensure that all invoices registered in SAP are correctly uploaded to Mastersaf, the control of invoices that are stopped in the fiscal monitor is carried out, transaction J1BNFE.


3.1. Responsibility

  • Responsible is ACP Curitiba

3.2. Periodicity

Daily activity


3.3.1. I check if there is posts to be updated

To ensure that all invoices registered in SAP are correctly uploaded to Mastersaf, the control of invoices that are stopped in the fiscal monitor is carried out, transaction J1BNFE.
All notes that have a step other than “C” (Completed) require user actions.


Go to Macro - Collection of pending issues.


A Macro is used to charge users, which automatically triggers emails.

Open the Macro file, insert the start and end date of the current month, and run the macro

In this way, billing emails are sent via the finance.automation@solvay.com email box.