Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable

Frequency

5. Remove the icon(s) when not applicable

  During Yearly Closure


 

References

6. Add the link to SAP transaction(s) (when it exists)

S_ALR_87012284; ZZF_POSTING_FILE; FBL3N


Forms

DE - Finished goods inventory changes booking 1

Attachments




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1. Objective and Scope

1.1. Objective of this Operation

The aim of this procedure is to align the stock variation in BS with PL.

Basically, in report S_ALR_87012284, the total amount in heading “BESTANDSVERÄNDERUNG”, column “Reporting Period” must be equal to the sum of balances in FERTIGE ERZEUGNISSE (1) accounts in column “Absolute Difference”.

(1) - 2000010000, 2009000000, 2000010008, 2000060000, 2020000000, B009000000, B009000009

1.2. Scope

This procedure applies to the following companies:

    • 4056 Solvay Chemicals GmbH, Hannover
    • 4060 Solvay Fluor GmbH, Hannover
    • 5642 Solvay Specialty Polymers Germany GmbH, Hannover
    • 6288 SOLVAY FLUX

2. Definitions

See Finance Glossary.


3. Tasks description

3.1. Responsibilities

SU MAC Team is in charge of posting and performing, after Material Ledger has run, the check according to this procedure.


  • Dörte Haye (5642)
  • Uwe Marquardt (4056)
  • Tanja Huebscher (4060)
  • Paulette Edene Mballa (6288)

3.2. I align the stock variation in BS with PL for annual procedure

 3.2.1. I prepare the posting

Run S_ALR_87012284 for the month closing, using the variant 3S-STOCKS DE .


Update the following fields:

  • Reporting year  =  Year that is being close (N)
  • Comparison Year  =  Previous year (N-1)


Click on execute Button, 


Extract the outcome to Excel as described below:

  • List →  Save/Send →  File…  → Spreadsheet

3.2.2. I post the information

After making the extraction in the previous section, copy and paste the content in sheet  of the file DE - Finished goods inventory changes booking 1.

The amounts to be posted are computed in sheet  In this sheet you should only change the posting date in cell H9. 


Then, the ZZF_POSTING_FILE is ready to be uploaded.

3.2.3. I check if the posting is correct

In order to check if the objective of this procedure was achieved, another extraction of report S_ALR_87012284 must be done following the explanation in section 3.2.1. I prepare the posting.

When the extraction is done, you should copy and paste it in tab .

The differences will be computed in tab  and the status must be “OK”:

Ensure that below remarks are considered:


3.2.4. Short explanation about what excel file is doing (no action needed)

Total amount in heading BESTANDSVERÄNDERUNG, column “Reporting Period” must be equal to the sum of balances in accounts 2000010000 and 2009000000 in column “Absolute difference”.

Example: 


Total difference of accounts under heading

ERHÖHUNG/VERMINDERUNG DES BESTANDES AN = -118.877,72€ (A) 

FERTIGE ERZEUGNISSE UND WAREN = 118.877,72€ (B)


(A) = -(B) ↔ ( -118.877,72€)  = -(118.877,72€)



If there is a difference, it must be posted in accounts 6096900010 and 6000100100. 

3.2.5. I Check in Local Gaap accounts 

The total balance in absolute in FERTIGE ERZEUGNISSE UND WAREN less the reporting period in ERHÖHUNG/VERMINDERUNG DES BESTANDES AN must be ZERO. 

Check to be performed in file DE - Finished goods inventory changes booking 1


End of document.