Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable



Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

The purpose of this procedure is to show how to create the manual commissions invoice that are paid by 7523 Rhodia Brasil for the company 5726 Solvay Mexicana.

1.2. Scope

  • 5726 - Solvay Mexicana S. de R.L. de C.V., Monterrey
  • 7523 - Rhodia Brasil S.A

2. Definitions

See Finance Glossary:

3. Tasks description

I request monthly in D-5 , the creation of the Invoices of manual commissions in the company 5726 that are paid by 7523.

3.1. I check the file of the payment of commissions of the company 7523

In first step, the monthly report of commission payments is updated until the 23rd of the current month, you can access by link:

https://docs.google.com/spreadsheets/d/1nEukdX69V_W8LVXnOJzFmhbyeY_TlxJ5MphiyXG-Mqg/edit#gid=1058977154

I filter all data from the competency month that was paid by 7523 for Solvay Mexicana 5726 Vendor 3931217 in the file:

3.1.1. I confirm the commission values 

I Confirm that the amount of commissions paid by company 7523 is the same as the file available.

I Connect in WP1 and go to the transaction /N/PWS/ZYCBR027

Selection criterion

Company code: 7523

Shipment Sequential: All shipments posted in the Reference column of the Commissions payment file

Flag: All the commissions



I confirm that the amount of the commission payment is the same as the payment file.


3.1.2. I confirm the payment document of the company 7523

Go to the transaction FBL1N to confirm the value of payment document

Vendor account: 3931217

Company code:7523

All items: First until the last calendar month day


If you have any differences contact the Account Payable team, Andressa.Silva@solvay.com is in charge of the process

4. I fill in the information analyze in the support file 

For audit control and support purposes, all analyzed data is included in the link

5. I request the creation of Invoice for company code 5726

I fill in the template for creating invoices

The template is available on Shared Drive Link


Go to the Tab Services invoicing request:

Cost element: 7441100052

Sender Cost Center: Consider the cost center according to GBU.

Novecare: 4M18102000

Coatis: 4M18500001

Silica: 4M18500002

Receiver WBS: A WBS should be used per shipment, so after the dash (-) start with the digit 1, the next 2 and so on, according to the respective GBU.

Novecare: I05726CSPT75233-*

Coatis: I05726CTPT75233-*

Silica: I05726SIPT75233-*

To confirm which GBU the shipment belongs to, you can refer to the first 3 letters of shipment that correspond to GBU Acronym:

Acronym

GBU

BSL

SILICAS

ECO

COATIS/FIBRAS

ETA

NOVECARE

FBA

COATIS/SOLVENTS

FIB

COATIS/FIBRAS

FIN

COATIS/FIBRAS

FTX

COATIS/FIBRAS

IOB

COATIS/BISFENOL

IOD

COATIS/FENOL

IOF

COATIS/FENOL

PIN

COATIS/PI

SOL

COATIS/SOLVENTS

SSP

SPECIAL POLYMERS

TSB

TECH SOLUTIONS

TEC

TECH POLYMERS

Currency: USD

Amount: Mont. moeda doc

(The value of Mont. Moeda Doc can be checked in the support file in the "3.1 step")



 Text on invoice: Include the boarding number 

6. I send the request on Service One...

Send the Request to the Intercompany team through Service One:

Example of Request ID 187994



End of document.