Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

 

 

References

6. Add the link to SAP transaction(s) (when it exists)


ZRATEMOD

Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links

Banco de la Nación Argentina



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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation


This document explains the carry out of the update and upload the Foreign Currencies for Argentina Companies using the information available in the Banco de la Nación Argentina.


1.2. Scope

Detail the scope (legal entities, etc.)

This procedure applies to Argentina Companies in PF1.


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

For legal reason is necessary to update the system with the rates from Banco de la Nación Argentina. 

This procedure describes:

  • How to get the exchange rate in the website of  Banco de La Nación Argentina.
  • How to input the data in SAP - transaction: ZRATEMOD.
  • How to check if exchange rates are right -transaction : ZRATE
  • How to save the report image - transaction: OB08
     

4. Periodicity

The exchange rate must be updated every working day and holidays at 5 pm. at Curitiba time, using the current business day rate.

For the closing monthly rate, it should be performed every first day of the current month.

These process is described in detail in the sections below. 

4.1 I UPDATE THE RATE  - DAILY

4.1.1. I retrieve the data - daily

 Access the website: https://www.bna.com.ar/Personas#billetes

Click the "Cotizacion Divisas" and click in "Ver Histórico option:


Click in "Ver histórico principal"


Save this print below in the worksheet: TAXAS DIARIAS.


4.1.2. I update the exchange rate - daily

Run the transaction ZRATEMOD (system PF1) in order to upload to SAP the Exchange Rate. 

In the transaction insert the following information: 

  • "Valid From" – Enter the previous day's exchange rate.

  • "From Currency" – The rate is updated for the following currencies:  EUR and USD.

  • "Exch. Rate type" – the type of rate to be modified: LARA , LARD and LARP 

For LARA, we should use the "Compra" column for checking the update of the Dollar (USD) and Euro (EUR);

For LARD, we should use the "Venta" column, for checking the update the Dollar (USD) and Euro (EUR);

For LARP, we should use the "Venta column, for checking only the update the Dollar (USD) type.



Press enter;
The system will inform the actual rate. 
After that is necessary just to press  and  . The new rate will be assumed by the system:

Do the same process for EUR and USD.


4.1.3. I check the exchange rate - daily

Access the transaction: ZRATE

In the transaction, insert the following information:

  • "DATE" – Enter the previous day's exchange rate.

  • "From Currency" – The rate is updated for the following currencies:  EUR and USD.
  • "To Currency" – The currency for Argentina is ARS. 

  • "Exch. Rate type" – the type of rate to be modified: LARA , LARD and LARP 


And check that the rates are updated correctly.


After verifying that the exchange rates are correct, access transaction OB08, save the report image and paste it into the TAXAS DIARIAS worksheet.

Access transaction OB08


Click in SELECTION, BY CONTENTS:


Select VALID FROM:


Insert the previous day's: 


When the report appears, check if the rates are correct based on the print of the rates extracted from the link mentioned above. If everything is ok, give a PRINT.


Click on ExRt + From + To + Valid from ( CTRL+) column and click on filter:


For Argentina, we use three different types: LARA, LARD and LARP.



After checking the rates, save the report image, and paste it into the TAXAS DIARIAS worksheet.


Exchange rate data for AR (Argentina) is fed daily into the spreadsheet: TAXAS DIARIAS. Below is a link to access a conference if necessary:  https://docs.google.com/spreadsheets/d/1u5lr_oJBYo_uaAwSQl-2nqS2dwV3pjrQ/edit#gid=1210826692 

4.2. I UPDATE THE RATE  - MONTHLY

4.2.1. I retrieve the data - monthly

Go to the Banco de La Nación Argentina.

Click the "Cotizacion Divisas" option and "Cotizacion Billetes" for BRL currency;


Save this print below in the worksheet: AR - EXCHANGE RATE UPDATE MONTHLY 2022.

        


The rate is updated for the following currencies: BRL; CHF; DKK; EUR; GBP; JPY; USD;

4.2.2. I upload the exchange rate - monthly

Run the transaction ZRATEMOD (system PF1) in order to upload to SAP the Exchange Rate. 
In the transaction insert the following information: 

  • "Valid from" – Insert the monthly exchange rate on the last working day of the current month.
  • "From Currency" – The rate is updated for the following currencies: BRL; CHF; DKK; EUR; GBP; JPY; USD;
  • "Exch. Rate type" – the type of the rate to be modified: for the closing type rate, we use only LARA and LARD. ( For LARA, we should use the "Compra" column, and for LARD we should use the "Venta" column).


Press enter;
The system will inform the actual rate. 
After that is necessary just to press  and  . The new rate will be assumed by the system:

Do the same process for BRL; CHF; DKK; EUR; GBP; JPY; USD, for LARA and also for LARD.


4.2.3. I check exchange rate - monthly

Access the transaction: ZRATE, and insert the following information, and check that the rates are updated correctly.

  • "DATE" –Enter the date of the last day of the current month

  • "From Currency" – The rate is updated for the following currencies:  BRL; CHF; DKK; EUR; GBP; JPY; USD.
  • "To Currency" – The currency for Argentina is ARS.

  • "Exch. Rate type" – the type of rate to be modified: LARA and LARD.


Do the same process for BRL; CHF; DKK; EUR; GBP; JPY; USD, for LARA and also for LARD.


After verifying that the exchange rates are correct, access transaction OB08, enter the necessary information and save the report image and paste it into the AR - EXCHANGE RATE UPDATE MONTHLY 2022 worksheet.


Access transaction OB08


Click in SELECTION, BY CONTENTS:


Select VALID FROM:


When the report appears, check if the rates are correct based on the print of the rates extracted from the link mentioned above. If everything is ok, give a PRINT.


Enter the information the: exchange rate type: LARD and LARP, fron currency: BRL; CHF; DKK; EUR; GBP; JPY; USD, and valid from: last day of the current month



After checking the rates, save the report image, and paste it into the AR - EXCHANGE RATE UPDATE MONTHLY 2022 worksheet.



The monthly exchange rate data for AR (Argentina) is entered monthly in the spreadsheet: AR - EXCHANGE RATE UPDATE MONTHLY 2022. Below is a link to access a conference if needed:

https://docs.google.com/spreadsheets/d/10mx5SasXAgrWqplL7TrqfItxAgzpcDTa/edit#gid=1122532321



End of document.

 







By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)