Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable

WP1

Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

OB08


Forms

7. Insert the links accordingly and change the link text with the OP nam


Attachments

8. Add the link to attachments or external links

Banco Central de Chile website



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1. Objective and Scope

1.1. Objective of this Operation

This document explains the carry out of the update and upload the Foreign Currencies for Chile Companies using the information available in the Banco Central de Chile.

1.2. Scope

This procedure applies to Chile Companies in WP1.


2. Definitions

See Finance Glossary:

  • WP1


3. Tasks description

For legal reason is necessary to update the system with the rates from Banco de Chile. 

This procedure describes:

  • How to get the exchange rate in the website of Banco de Chile;
  • How to input the data in SAP - transaction ZRATEMOD;
  • How to check if exchange rates are right -transaction : ZRATE;
  • How to save the report image - transaction: OB08.

4. Periodicity

The LCLD exchange rate must be updated every business day at 10:00 am Curitiba time, using the rate from the previous business day.

For monthly exchange rates, LCLS, must be updated on the first business day of each month, using the rate of the previous business day.

These processes are described in detail in the sections below.


If the exchange rate and/or the site is unavailable please, contact Pilar Galarza from (e-mail: Galarza@solvay.com ), in order to request the support and/or informing that the exchange rate will be update as soon as possible.

4.1. I UPDATE THE RATE  - DAILY

4.1.1. I retrieve the data.

Access the website: https://si3.bcentral.cl/Indicadoressiete/secure/Indicadoresdiarios.aspx

In this screen the rates verified are for Dollar (USD), euros (EUR).

On this screen, select the option "Ver lista" (outros tipos de cambio nominal). The rates to be checked are: Nuevo Sol Peruano, Peso Mexicano and Real Brasileño.

Save these prints in the TAXAS DIARIAS spreadsheet


4.1.2. I upload the exchange rate - Daily

Run the transaction ZRATEMOD (system WF1) in order to upload to SAP the Exchange Rate. 

In the transaction insert the following information: 

  • "Valid From" – Enter the previous business day's exchange rate.

  • "From Currency" – The rate is updated for the following currencies: BRL, EUR, MXN, PEN and USD.

  • "Exch. Rate type" – The type of rate to be modified: LCLD.



Press enter;
The system will inform the actual rate. 
After that is necessary just to press  and  . The new rate will be assumed by the system:

Do the same process for BRL, EUR, MXN, PEN and USD.


4.1.3. I check the exchange rate - Daily

Access the transaction: ZRATE

In the transaction, insert the following information:

  • "DATE" – Enter the previous day's exchange rate.

  • "From Currency" – The rate is updated for the following currencies: BRL, EUR, MXN, PEN and USD.
  • "To Currency" – The currency for Mexico is CLP 

  • "Exch. Rate type" – The type of rate to be modified: LCLD.

And check that the rates are updated correctly.


After verifying that the exchange rates are correct, access transaction OB08, save the report image and paste it into the TAXAS DIARIAS worksheet.

Access transaction OB08


Click in SELECTION, BY CONTENTS:


Select VALID FROM ( date of day) e EXCHANGE RATE TYPE (LCLD)


When the rates appear, check if they are correct based on the print of the rates extracted from the link mentioned above, if everything is ok, give a PRINT.


Save the report image, and paste it in the TAXAS DIARIAS spreadsheet.



Exchange rate data for CL (Chile) is fed daily into the spreadsheet: TAXAS DIARIAS. Below is a link to access a conference if necessary:

https://docs.google.com/spreadsheets/d/1u5lr_oJBYo_uaAwSQl-2nqS2dwV3pjrQ/edit#gid=1210826692


4.2. I UPDATE THE RATE  - MONTHLY

4.2.1. I retrieve the data

Access the website: https://si3.bcentral.cl/Indicadoressiete/secure/Indicadoresdiarios.aspx.


In this screen the rates verified are for Dollar (USD), euros (EUR).


On this screen, select the option "Ver lista" (outros tipos de cambio nominal). The rate to be verified is the Nuevo Real Brasileño.

Save these prints in the  CL - Exchange Rate Update 2022 spreadsheet.

The rate LCLS is retrieved for Dollar (USD); Euro (EUR) and Real Brasileño (BRL).


4.2.2. I upload the exchange rate - Monthly

Execute the transaction ZRATEMOD (WP1 system) to load the Exchange Rate into SAP.

In the transaction, enter the following information:

  • "Valid from" – The date of the first business day of the month;
  • "From Currency" – The rate is updated for the following currencies: USD, EUR, BRL;
  • "Exch. Rate type" – The type of rate to be modified (LCLS);


Press enter;

The system will inform the actual rate. 
After that is necessary just to press  and  . The new rate will be assumed by the system:

Repeat this process for USD, EUR and BRL.


4.2.3. I check the exchange rate - Monthly

Access the transaction: ZRATE

In the transaction, insert the following information:

  • "DATE" – Enter the date of the first of the month/or the first business day of the month.

  • "From Currency" – The rate is updated for the following currencies: USD, EUR, BRL;
  • "To Currency" – The currency for Mexico is CLP.

  • "Exch. Rate type" – the type of rate to be modified: LCLS.


Do the same for: USD, EUR, BRL.


After verifying that the exchange rates are correct, access transaction OB08, save the report image and paste it into the CL - EXCHANGE RATE UPDATE MONTHLY 2022 worksheet.

Run the transaction OB08 (system WP1) in order to upload to SAP the Exchange Rate.



Click in SELECTION, BY CONTENTS:


Select VALID FROM ( date of day) e EXCHANGE RATE TYPE (LCLS)


When the rates appear, check if the base quoted on the rate form mentioned in the above link is correct, If everything is ok, give a PRINT.



Save the report image, and paste it in the CL - Exchange Rate Update 2022 Monthly spreadsheet.




Exchange rate data for CL (Chile) is fed daily into the spreadsheet: CL - Exchange Rate Update 2022 Monthly. Below is a link to access a conference if necessary:

https://docs.google.com/spreadsheets/d/1kT2a_cuNfzuHo9Mf2fKpL1DQkLkhexyy/edit#gid=2070178838

End of document.