Tasks to be completed when documenting an operation (from creation to publication)

1. Enter the Title of the operation / page

2. Add the following Labels :

- Scope of applicability: ww, country_accounting

- Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

- Unit and Domain according to the List of labels to be used in the Finance Service Line space
  - E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
    - Labels to be used: ww, financial_accounting, central_fin_proc_compliance
  - E.g. 2: France Operation in Financial Accounting:
    - Labels to be used: country_accounting, france, financial_accounting
      (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow

Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary

See Finance Glossary:

3. Tasks description

Monthly all the US PF1 companies need to be reconciled in ARA Bank Accounts, the purpose of this procedure is improve the analyze about bank accounts regarding US PF1.

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I go to Google Drive

3.1.1. I check accounts that need to be reconciled

First step, I access the google drive to check which's bank account need to be reconciled. With the gDrive opened I go to SAP so I access transaction /N/BSAR/MENU

Fiscal Year: Current Year
Posting period: Closure period
Area: *US*

You can check all accounts that need to be reconciled, not just ARA Bank accounts but all, because that is too important open the gDrive as well, we need to do the reconciliation of all US PF1 companies, so choice one of them to start and open in gDrive the folder of last period.

In this example, we chose company 3384 to start

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-3-58.png

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-4-21.png

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-4-51.png

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-7-32.png

Download the excel file, it will be the template so we need to update it. Do not forget to update the date when you save the file as well.

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-13-11.png

3.1.2. I work on template

After download the template, you can follow theses steps below:

Delete the information in Opening balance
Copy the information in Closing Balance so paste in Opening Balance
Delete the information in Closing Balance.

... Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-24-54.png

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-26-4.png

I access the transaction /FS10N in SAP to retrieve information about PF1 system.

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-30-19.png

You can find the information about account in PF1 within template as you can see below.

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-29-56.png

I copy the amount and paste in template, at the same line of the information about SAP (PF1) - Closing Balance.

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-33-59.png

Then I follow the same steps to PI1 System.

Access PI1 system, then go to transaction /FS10N.

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-38-49.png

You can find the information about account and company code in PI1 within template as you can see below.

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-41-0.png

I copy the amount and paste in template, at the same line of the information about SAP (PI1) - Closing Balance.

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-43-31.png

Finance Service Line > US - PF1 ARA Bank Accounts > image2022-7-6_16-45-0.png

Then analyze if these amounts are correct or not, if the difference from the last period increase or decrease a lot comparing with the current period, you can suspect that something is wrong.