1. Objective and Scope
The purpose of this document is to describe the BFC Admin activities concerning the PREV category/phase in BFC.
PREV phase is managed by the Corporate Controlling team and used by GBU controllers for Y+1 budget exercise.
PREV it's a yearly consolidation cycle with its own conso scope (PREV), currency conversion rates (PREV) and category scenario (PREV).
The content is restricted to P&L , WC, Fixed assets per business - multi periods category (5 quarters) - reporting per Business using fictive reporting companies (not legal ones).
2. Reporting Setup
2.1 Period opening - Reporting Organizer
The opening of PREV phase should occur in July.
To create a new Reporting ID for the period, select the one of the previous year in the field Select Reporting IDs.
Then in Reporting Organizer module Open it and Save As.
The General tab defines the general properties of the reporting ID.
Enter the following information:
- Category - PREV
- Data entry period - YYYY.12
- Short & Long description - Budget - YYYY.12
The Definition tab indicates the reporting status. It can also be specified the associated category scenario and the start and end dates for the reporting.
Enter the following information:
- Version of category scenario: PREV1609
- Start & End Date: Adjust start and end date.
The Package tab defines the data entry settings applicable to packages:
- Windows and Internet folder: 00L-PREVEN
- Set-of controls: PREV
- Control level to be reached: PREV
- Blocking - Flag the option Blocking.
The Restrictions tab defines the data entry restrictions which are applied when the data is entered.
There are no restrictions to be set up.
The Operation tab defines the settings to publish the packages.
In the Deadline it has to be informed the date that the packages will have to be published.
- Deadline - 31.12.YYYY+1.
Setting the deadline at the end of YYYY+1 will allow Corporate controlling team to publish or republish packages in the year of the budget.
