2. Reporting Setup

2.1 Reporting setup - Reporting Organizer

The opening of PREV phase should occur in July.

To create a new Reporting ID for the period, select the one of the previous year in the field Select Reporting IDs.

Then in Reporting Organizer module Open it and Save As.

The General tab defines the general properties of the reporting ID.

Enter the following information:

• Category - PREV
• Data entry period - YYYY.12
• Short & Long description - Budget - YYYY.12

The Definition tab indicates the reporting status. It can also be specified the associated category scenario and the start and end dates for the reporting.

Enter the following information:

• Version of category scenario: PREV1609 
• Start & End Date: Adjust start and end date.

The Package tab defines the data entry settings applicable to packages:

• Windows and Internet folder: 00L-PREVEN
• Set-of controls: PREV 
• Control level to be reached: PREV

• Blocking - Flag the option Blocking.

The Restrictions tab defines the data entry restrictions which are applied when the data is entered.

There are no restrictions to be set up.

The Operation tab defines the settings to publish the packages. 

In the Deadline it has to be informed the date that the packages will have to be published.

• Deadline  31.12.YYYY+1.

Setting the deadline at the end of YYYY+1 will allow Corporate controlling team to publish or republish packages in the year of the budget. 

2.2 Reporting setup - RU Organizer and Package Manager

As general rule, BFC Admin can copy the list of packages completed in YYYY-1 + the 3 central adjustments ones (GEST-ADJ / AJUST-RH / AJUST-DISCOP). 

However, the list of packages to be created must always be confirmed by Corporate Controlling team (KUF Nicolas Bourgois).

3. PREV consolidation scope

3.1 Scope definition

PREV scope must be created in FCTop and piloted to FCProd.

Only required the list of companies for which PREV packages have been created.

• Consolidation method - FC Full conso
• Rate - 100%

3.2 Piloting to BFC_Production database

Task EXPL-GESTION has to be used to pilot PREV consolidation scope.

4. PREV exchange rates

PREV exchange rates are provided by Corporate Controlling team in July in an excel file.

BFC Admin team creates the 4 tables 03, 06, 09, 12 (YY+1) in July YY and updates the tables in Oct.1st (TCN-1 & TMYN-1) and Jan.1st YY+1 (TCN-1 & TMYN-1 & TMN-1 & TO). 

Both, creation and update, ONLY upon requests from Corporate Controlling team. 

4.1 PREV exchange rates - Initial setup (July)

The file sent to BFC Admin must have a tab - BFC INPUT - with the Average (TMN) and Closing (TC) rates for the quarters of the next year.

There's an Excel workbook - BFC PREV ER update.xlsx  - that should be used to prepare the BFC tables update.

The file - BFC PREV ER update.xlsx - is saved in this folder on the remote desktop \\Acew1ptsefcp1\BFC-SHARE\ER\PREV

he file can also be found in the Gdrive

4.2 PREV exchange rates - Update with REEL rates (Oct.)

4.3 PREV exchange rates - Update with REEL rates (Jan.)

5. Consolidation definition

PREV consolidation is defined yearly and it's multi-period:

Data entry period 12.YY

Calculated periods 03.YY+1; 06.YY+1; 09.YY+1; 12.YY+1

In the tab General should contain the following information:

• Category: PREV
• Data entry period: YYYY.12
• Scope: PREV
• Variant: 2
• Currency: EUR 
• Long Description: Budget YYYY.12- YYYY+1

In the tab Properties should contain the following information:

• Scope Period: YYYY.12 
• Version: S-1
• Set of rules: PREV12
• Multiply thresholds by: 1
• Conversion Rate Period: YYYY.06
• Conversion Rate Version: REEL

In the tab Opening Balances no opening balance data 

In the tab Periods conversion rates need to be adjusted to the PREV rates.