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Once a plant starts using the SAP QM Module, the next step is to leverage on the new capability to determine when each new lot will be available (=released from QC).

This also allows SAP (and especially ATP) to prevent a lot to ship while it is in quality inspection.

In addition, it allows SAP (and especially ATP) to determine if a specific lot can ship at a given date, while still being under quality inspection.

In order to achieve this, the Lab reviews their statistics and establishes the expected completion time of a given product (or family of products), which goes into SAP.

Step-by-step guide

Add the steps involved:

Now, in order to determine the SAP QC Time, SAP Average Inspection Time, SAP Goods Receipt Processing Time, SAP Planned Delivery Time, Picaso QC Lag, and Picaso QC Lag Adjustment, first determine what material flow applies:

Scenario A: Lot is received in inventory at the manufacturing plant, then ships from the plant to final customer. All happening from within the production plant.
Scenario B: Lot is received in inventory at the manufacturing plant, then is pushed to the warehouse once released from QC. Once it arrives at the warehouse, it can ship to final customers.
Scenario C: Lot is received in inventory at the manufacturing plant, then is pushed to the warehouse right away, that is, before QC release. It is received at the warehouse in QC status. It will ship to final customers once released from QC.
Scenario C w/autoMIGO: same as C, with auto-MIGO
Scenario D: Same as C, with lots being received in SAP, and QC starting, while campaign still in progress. Even more complex, therefore only if adds value (to be continued)
Special scenarios, when there is no external scheduling system:
- Scenario A-bis (same as A, no external scheduling system)
- Scenario B-bis (----------B,----------------------------------)
- Scenario C-bis (----------C,----------------------------------)
What if we want to ensure that Picaso runs and SAP Planned orders have the same duration? With scenario A & B, we keep master data management simple, and this result

Materials - Planning > Determine QC Time, GRPT, Average Inspection Time, QC Lag Adjusment > Wiki Planning - QC Time Scenario Decision Tree.jpg

Terminology

Both Picaso and SAP have to be kept in synchronization when accounting for time the Lab needs to complete quality control.

In the real world, the Lab typically starts working on samples during production. The time to process a sample and release a lot is called Lab Turnaround Time.

Material flows:

Phase	Scenario A
	Production Run Time: 6 days Lab Turnaround Time = 4 days (in the schematics, Lab Turnaround Time is referred to as 'Lab Time')
Before Goods Receipt from Production in the manufacturing plant (why the interface created a 10 days planned order in SAP when the original Picaso run is 6 days? Find the answer here)
After Goods Receipt from Production in the manufacturing plant
After QC Release
Master Data:	Picaso: QC Lag = Lab Turnaround Time (4 days) SAP (at the plant) Av.Ins.Duration (@plant) = Lab Turnaround Time (ex. : 4 days) Make sure these are blank (or 0): Planned Delivery Time (@plant) Goods Receipt Processing Time (@plant)

Phase	Scenario B
	Production Run Time: 6 days Lab Turnaround time = 4 days (in the schematics, Lab Turnaround Time is referred to as 'Lab Time') Transfer time between manufacturing plant and warehouse = 1 day Lot moved to the warehouse after QC release
Before Goods Receipt (why the interface created a 10 days planned order in SAP when the original Picaso run is 6 days? Find the answer here)
After Goods Receipt from Production in the manufacturing plant
After QC Release
After Goods Receipt from Transfer in the warehouse
Master Data:	Picaso: QC Lag = Lab Turnaround Time + transfer to the warehouse, including handling. (ex. : 5 days) Schedule Upload Lag Adjustment = - transfer & handling time (ex. : -1 days) SAP (at the plant) Av.Ins.Duration (@plant) = Lab Turnaround Time (ex. : 4 days) Make sure these are blank (or 0): Planned Delivery Time (@plant) Goods Receipt Processing Time (@plant) SAP (at the warehouse) Planned Delivery Time (@warehouse)= Transfer time (ex. : 1 days) Make sure these are blank (or 0): Av.Ins.Duration (@warehouse) Goods Receipt Processing Time (@warehouse)

Phase	Scenario C
	Production run time: 6 days Lab Turnaround Time = 4 days Transfer time between manufacturing plant and warehouse = 1 day Lot moved to the warehouse during QC
Before Goods Receipt from Production
After Goods Receipt from Production in the manufacturing plant
After Goods Receipt from Transfer in the warehouse
After QC Release
Master Data:	Picaso: QC Lag = expected max of Lab Time / transfer to the warehouse, including handling. (ex. : 4 days) Schedule Upload Lag Adjustment = - QC Lag (ex. : -4 days) SAP (at the plant) Make sure these are blank (or 0): Av.Ins.Duration (@plant) Planned Delivery Time (@plant) Goods Receipt Processing Time (@plant) SAP (at the warehouse) Planned Delivery Time (@warehouse)= Transfer time (ex. : 1 days) Goods Receipt Processing Time (@warehouse)= Lab Time - Transfer time (ex. : 3 days) Av.Ins.Duration (@warehouse)= Lab Time - Transfer time (ex. : 3 days) = GRPT

Phase

Scenario C w/autoMIGO

Production run time: 6 days

Lab Turnaround Time = 4 days

Transfer time between manufacturing plant and warehouse = 1 day (real transfer time, not transfer time in SAP)

Lot moved to the warehouse during QC

autoMIGO for stock transfer → lot received at the warehouse (in SAP) immediately after GI from the plant.

Therefore, even though the actual transfer time is 1 day, the transfer time in SAP is 0 days. We will call this the SAP Transfer Time

Before Goods Receipt from Production

Materials - Planning > Determine QC Time, GRPT, Average Inspection Time, QC Lag Adjusment > Wiki Planning HowTo QCLag(Adj)_GRPT_AvInT ScC autoMIGO - Plan.jpg

After Goods Receipt from Production in the manufacturing plant

Materials - Planning > Determine QC Time, GRPT, Average Inspection Time, QC Lag Adjusment > Wiki Planning HowTo QCLag(Adj)_GRPT_AvInT ScC autoMIGO - GRPr.jpg

After Goods Issue for Transfer from the plant.

The Average Ins. Duration is therefore greater than in scenario C.

It does not mean that the lab takes more time to turnaround a lot.

The Lab takes the exact same time.

It means that the lot arrives earlier at the warehouse (in SAP) than with scenario C,

while the lab still have to do the same work.

Materials - Planning > Determine QC Time, GRPT, Average Inspection Time, QC Lag Adjusment > Wiki Planning HowTo QCLag(Adj)_GRPT_AvInT ScC autoMIGO - GITr.jpg

After QC Release

Materials - Planning > Determine QC Time, GRPT, Average Inspection Time, QC Lag Adjusment > Wiki Planning HowTo QCLag(Adj)_GRPT_AvInT ScC autoMIGO - QCRel.jpg

Master Data:

Picaso:

QC Lag = expected max of Lab Turnaround Time / transfer to the warehouse, including handling. (ex. : 4 days)
Schedule Upload Lag Adjustment = - QC Lag (ex. : -4 days)

SAP (at the plant)

Make sure these are blank (or 0):
- Av.Ins.Duration (@plant)
- Planned Delivery Time (@plant)
- Goods Receipt Processing Time (@plant)

SAP (at the warehouse)

Planned Delivery Time (@warehouse)= Transfer time (ex. : 1 days)
Goods Receipt Processing Time (@warehouse)= Lab Time - Transfer time (ex. : 3 days)
Av.Ins.Duration (@warehouse)= Lab Time - autoMIGO Transfer time (ex. : 4 days), hence <>GRPT <= only change vs a Scenario C w/o autoMIGO

Phase	Scenario A bis
	Production run time: 6 days Lab time = 4 days
Before Goods Receipt from Production in the manufacturing plant
After Goods Receipt from Production in the manufacturing plant
After QC Release
Master Data:	SAP (at the plant) Av.Ins.Duration (@plant) = Lab Time (ex. : 4 days) Goods Receipt Processing Time (@plant) = Lab Time (ex. : 4 days) Make sure these are blank (or 0): Planned Delivery Time (@plant)

Phase	Scenario B bis
	Production run time: 6 days Lab time = 4 days Transfer time between manufacturing plant and warehouse = 1 day Lot moved to the warehouse after QC release
Before Goods Receipt
After Goods Receipt from Production in the manufacturing plant
After QC Release
After Goods Receipt from Transfer in the warehouse
Master Data:	SAP (at the plant) Av.Ins.Duration (@plant) = Lab Time (ex. : 4 days) Goods Receipt Processing Time (@plant) = Lab Time (ex. : 4 days) Make sure these are blank (or 0): Planned Delivery Time (@plant) SAP (at the warehouse) Planned Delivery Time (@warehouse)= Transfer time (ex. : 1 days) Make sure these are blank (or 0): Av.Ins.Duration (@warehouse) Goods Receipt Processing Time (@warehouse)

Phase	Scenario C-bis
	Production run time: 6 days Lab time = 4 days Transfer time between manufacturing plant and warehouse = 1 day Lot moved to the warehouse during QC
Before Goods Receipt from Production
After Goods Receipt from Production in the manufacturing plant
After Goods Receipt from Transfer in the warehouse
After QC Release
Master Data:	SAP (at the plant) Make sure these are blank (or 0): Av.Ins.Duration (@plant) Planned Delivery Time (@plant) Goods Receipt Processing Time (@plant) SAP (at the warehouse) Planned Delivery Time (@warehouse)= Transfer time (ex. : 1 days) Goods Receipt Processing Time (@warehouse)= Lab Time - Transfer time (ex. : 4 days) Av.Ins.Duration (@warehouse)= Lab Time - Transfer time (ex. : 3 days) = GRPT

Recap:

Scenario	Master Data Picaso	Master Data SAP
A	QC Lag = Lab Time Schedule Upload Lag Adjustment = 0 (or none)	@the plant Av.Ins.Duration = Lab Time Planned Delivery Time = 0 Goods Receipt Processing Time = 0
B	QC Lag = Lab Time + transfer to the warehouse, including handling Schedule Upload Lag Adjustment = - transfer time	@the plant Av.Ins.Duration = Lab Time Planned Delivery Time = 0 Goods Receipt Processing Time = 0 @the warehouse Planned Delivery Time = Transfer time Av.Ins.Duration = 0 Goods Receipt Processing Time = 0
C	QC Lag = max of (Lab Time // transfer time) Schedule Upload Lag Adjustment = - QC Lag	@the plant Av.Ins.Duration = 0 Planned Delivery Time = 0 Goods Receipt Processing Time = 0 @the warehouse Planned Delivery Time = Transfer time GRPT = Lab Time - Transfer time Av.Ins.Duration = Lab Time - Transfer time
C with auto-MIGO	QC Lag = max of (Lab Time // transfer time) Schedule Upload Lag Adjustment = - QC Lag	@the plant Av.Ins.Duration = 0 Planned Delivery Time = 0 Goods Receipt Processing Time = 0 @the warehouse Planned Delivery Time = Transfer time GRPT = Lab Time - Transfer time Av.Ins.Duration = Lab Time
A-bis	N/A	@the plant Av.Ins.Duration = Lab Time Goods Receipt Processing Time = Lab Time Planned Delivery Time = 0
B-bis	N/A	@the plant Av.Ins.Duration = Lab Time Goods Receipt Processing Time = Lab Time Planned Delivery Time = 0 @the warehouse Planned Delivery Time = Transfer time Av.Ins.Duration = 0 Goods Receipt Processing Time = 0
C-bis	N/A	@the plant Av.Ins.Duration = 0 Planned Delivery Time = 0 Goods Receipt Processing Time = 0 @the warehouse Planned Delivery Time = Transfer time GRPT = Lab Time - Transfer time Av.Ins.Duration = Lab Time - Transfer time

Conclusion: the SAP QC Time, SAP Average Inspection Time, Goods Receipt Processing Time, Planned Delivery time, Picaso QC Lag, and Picaso QC Lag Adjustment apply during specific events of the life of a lot:

Applies before the lot is received in inventory

Applies once the lot has been received in inventory and the QM Lot has been generated

Picaso QC Lag

Picaso Schedule Upload Lag Adjustment

Goods Receipt Processing Time

Planned Delivery Time

Average Inspection Duration

Use this file to help calculate the value of each parameter.

Tips for mass updates in SAP and Picaso:

QM Average Inspection Time: raise a ticket with this category: Catalog/Industrial/Quality/Quality Control/ Request for Data mass Creation/Upd
Maintain the QC Lag and the Schedule Upload Lag Adjustment in their respective tables in ADM.

Step-by-step guide

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