Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Indirect Taxes

Responsibility area: Ensure the Intrastat compliance

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)


Forms

7. Insert the links accordingly and change the link text with the OP name


Attachments

8. Add the link to attachments or external links



I prepare the Intrastat return << >> Next OP



1. Objective and Scope

1.1 Objective of this Operation

The objective is to submit the Intrastat file after the analysis was performed and the upload file created.

1.2 Scope

Only applicable in EU and only for companies that purchase or sold goods to companies located in other EU countries. The obligation to submit is only after exceeding a specific thereshold. The threshold vary depending on the country and depending if Intrastat of Arrivals or Intrastat of Dispatches.


2. Definitions

See Finance Glossary


3. Tasks description


3.1. I delete/update the Intrastat Information according to the analysis done in "I prepare the Intrastat return" operation


We have to correct the mistakes using VEFU transaction. For the flows identified that need to be considered, VAT team add lines in VEFU completing all the info needed.

For each company, you have to choose the corresponding variant. 

This transaction will not be printed, it is just to correct errors.

Select:

Option 1 for Arrivals or 2 for Dispatches;

Company Code;

Month of Analysis and the reporting country.

When you execute the transaction you obtain the following screen:



In case there is some document to be deleted or to be corrected select the billing and click on the line:

To delete you can click on the minus signal (example in yellow).


The recurrent missing information is:

Tare mass

Procedure

Buss Trasaction Type

Commodity Code

The image of invoice should be open and the data should be updated in VEFU accordingly.


3.2. I extract the updated information from SAP in order to obtain the final file for submission

After the VEFU is updated and saved the Intrastat traction for each country should be run to obtain the final upload file.


Example for Germany:


Run VEDE (choose the variant by Company Code and Arrivals or Dispatches):


The file is automatically created:


And we will obtained the final information:


3.3. I fill in the information for Intrastat purposes according to the rules in each country


3.4. I send the Return for the Intrastat Authorities


After the final file is created should be submitted in the Fiscal Authority Site of each country.


For the presented example, Germany, should be submitted in IDEV site (https://www-idev.destatis.de/idev/OnlineMeldung).


Should be kept the submittion proof of the submission.


End of document.