Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope


Scope


Frequency

 

References

CJ02, ZWFAI052 (WP1)

BW query "New Project Costs & Cash Out" (BW_QRY_MPR_PS014_0011)

Forms




Attachments





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1. Objective and Scope

1.1. Objective of this Operation

The purpose of this documentation is to describe how to perform the monthly check of the WBS elements master data GBU information across different sources to ensure that the CAPEX reports are consistent and avoid issues in the QlikSense report.

1.2. Scope

This operating procedure (OP) applies to all companies with active WBS elements in PF1 and WP1.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • BW: Business Warehouse
  • CAPEX: Capital Expense
  • AUC: Asset Under Construction
  • BFC: Business Financial Consolidation
  • GBU: Global Business Unit
  • CGU: Cash Generating Unit
  • WBS: Work Breakdown Structure


3. Tasks description

3.1. I perform the BW consistency check

3.1.1. I run the BW consistency check template

Open the attached BW template and open up the option "prompt":


Then, fill the prompt with the following information:

  • Calendar year/Month: The month of the closing period for which the check is being done (MM.YYYY)
  • Conso View?: 1 
  • Project Elarg. to PM?: 0
  • Company Code: between ( [] ) 0001 and ZZZZ
  • Target curr. for conversion: EUR
  • WBSE Type: IM


After that, run the report to get the results.

3.1.2. I check the GBU information inconsistencies

After the report is executed, you will find the inconsistencies by filtering the "Comparison" column:


The "Comparison" column compares the information coming from the AUC (which is aligned with the cost center) and compares with the information that is in the "Customer Field" part of the project (PF1) and the WBS elements (WP1).


You can find the information from column "1 - WBSE BFC GBU (Clt)" in the project/WBS by going to the transaction CJ03, then select the "Details" option and then "customer fields" or "Cust. fields WBS element". 

In PF1:

In WP1:

The information in the "BFC GBU" field is derived from the enterprise code and the business unit. 

If the field needs to be updated in WP1, it needs to be based on the enterprise code and business unit information. 


You can find the information "3 - WBSE BFC Activity (Resp)" in the cost center or the asset under construction. 

In PF1:


SM30 ZZR_REPO_DIV


In WP1:

In the asset under construction linked to the WBS element, you can find this info in the "Allocations" tab:

In the cost center, you can find the info by running transaction ZWFAI052:

3.1.3 I Contact the relevant people 

After the divergences are identified, the relevant people should be contacted. The following matrix should be used:

  1. Plant controller
  2. Business regional controller
  3. Business global controller

When contacting the relevant people, please request their confirmation about the GBU allocation that should be considered as correct. 

3.1.4 I Correct the discrepancy

After their validation, update the relevant information accordingly.

If the correct information to be considered is the one in the the AUC/cost center, you must update the "Customer field" information in the project/WBS element through transaction CJ02.

After the discrepancy 


Additional Comments

The information from the GBU is extracted from the Business Structures file and the tab "GBU Act 2 Mapping Database" must be updated accordingly.


End of document.