Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



 Objective and Scope

1.1. Objective of this Operation



1.2. Scope

Detail the scope (legal entities, etc.)

4290640142914045584457823384

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

  • PF1


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. Retrieve the data

3.1.1. Checking if there is any value


We have to check if there is any value referring to US PF1 companies within 3 accounts.


4290640142914045584457823384
2456000100245600010024560001002456000100245600010024560001002456000100
2454004000245400400024540040002454004000245400400024540040002454004000
2455000009245500000924550000092455000009245500000924550000092455000009



2455000100



Access transaction F-03


We must choose one to start the verification and then insert the chosen company in the company code field and then verify 1 by 1 of the accounts, keeping the same company code.

On the next screen, we can check the values ​​that need to be cleared

To organize, follow this process:

Click in  after click after that, select some value at column USD Gross and click in

Access the FBL3N transaction and enter the same account and company that needs to be cleared

Export as Excel




3.1.2. I organize the excel sheet


In column D within the exported worksheet, identify duplicate numbers

Check the sum of these duplicate documents and look for a value equal to the sum but with the inverted sign.

**To considerate the sum of duplicated documents the sign needs to be equal.

Go back to transaction F-03 and clear these values ​​by double-click on them.

**Always the value on Not assigned must to be 0,00.

Click on .

If had more values hitting, you can check it manually by double-click on them.


Repeat this process to all companies.


...


...


End of document.