Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

The objective of the Structural Statistics of companies in the trade sector is to know the structural and economic characteristics of companies engaged in activities related to the sale and repair of motor vehicles and motorcycles, wholesale and retail trade, and trade intermediaries.

This statistic, governed by Regulation 295/2008 of the Parliament and of the Council of the European Union, provides information on the structural characteristics of companies in the Commerce sector, such as their size, economic data (income and expenses), as well as the structure of employment and investment.

In order to improve the processes of the structural surveys of companies, the "Project for the integration of structural surveys of companies" has been carried out. This project supposes for the three sectors of study (Industry, Commerce and Services) an integrated questionnaire, a harmonized sample design, the joint and simultaneous collection, the homogenization of the development processes and the simultaneous diffusion


1.2. Scope

This procedure is valid for Spanish company 0245 - Solvay Química Spain.


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

In April we receive an e-mail from INE asking us to deliver the statistics named “Estadística Estructural de Empresas”. (see example below)

In this e-mail there is always a link to the form, username and password to submit it.

Notes:

  • The examples presented in this document are based in the statistics presented concerning year 2018;
  • Don’t use decimal separators (no “.” and no “,”);
  • The figures must be registered with the opposite signs comparing to report ZEF4 in transaction GR55.

.


Go to the link mentioned above https://iria.ine.es and click on “Acceso”:



Enter the “Nº de orden” and “Contraseña” provided by INE in the e-mail:


Flag “No soy un robot” and select “cumplimentar encuesta”.

In the table select



The form will be displayed:

Siguiente

 

  1. Actividade principal de la empresa

      2. Perfil de la empresa

3.1. I do the average of employees at September 30

3.1.1. This number is calculated based on the cost center files sent on a monthly basis by HR. These files are stored in a folder called “C. Personal ocupado de la empresa a 30 de septiembre” archived by year here. 


3.2. I prepare the files to file out the section D. Ingresos y gastos de explotación

3.2.1. Download excel file D1. Datos de la cuenta de pérdidas y ganancias and follow the instructions in the file. 

3.2.2. Download the excel file D3. Desglose de la cifra de negocios (casilla D1.1) por actividades and follow the instructions in the file. 

Además de su actividad principal, las empresas realizan frecuentemente otras actividades económicas secundarias. En este apartado se solicita desglosar el importe de la cifra de negocios (indicado en la casilla D1.1) entre su actividad principal y, si fuera el caso para su empresa, otras actividades secundarias.


3.2.3. Download the excel file D.4  Desglose Servicios Exteriores and follow the instructions in the file. 


3.2.4. Download the excel file D.6 Compras de agua y productos energéticos and follow the instructions in the file. 


3.3. I prepare the files to file out the section F. Inversión realizada en el año de referencia (importe en euros)


3.3.1. Download the excel file F. Inversión realizada en el año de referencia and follow the instructions in the file. 


3.4. I fill out the information requested in section G. Infomación sobre la estructura empresarial a la que pertenece esta empresa, as the example below:  




4. Submit the form, save the report and the receipt here. 

End of document.