Domain: 1. Enter the Domain identified in OPD matrix (for Country specific operations, Domain = Country Accounting)

Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable



Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



 Objective and Scope

1.1. Objective of this Operation

Describe how to post entries through the Journal Entries Portal and how to request a template creation


 1.2. Scope

WW


2. Definitions


See Finance Glossary:

  • JE Portal - Journal Entries Portal
  • CAM - Company Accounting Manager
  • FAC SU - Financial Accounting Service Unit


3. Tasks description

The JE Portal tool in SAP is a tool where the user can make manual entries directly in SAP without sending a request thought the ticketing tool.

Inside the Portal, the user will find the postings schemes templates already approved to be posted.

The postings can only be performed based on the pre-approved templates. If the posting to be performed is not available in the templates there is a dedicated flow to request the creation (see 3.2).


3.1. I post a manual entry in JE Portal 

3.1.1. I post a document in SAP

I enter in transaction ZZF_POSTING_FILE and click in the button "Journal Entries Cockpit".

The following screen will appear:

With the option "Create a Journal Entry" selected, fill in the necessary fields:

Template ID :which can be chosen in the search button   If I do not know the name of the ID, I can search in Library what is the best option for my posting.

Library link:


Company Code: I insert the company code where I want to post the document.


Layout: I can save the layout I like to have and use it. otherwise, I leave it blank to view the standard layout.


Then, I press execute 


The following screen will appear. Depending on the template selected, it will appear different accounts/ number of line items/ cost centers and etc.:


Fill in with the necessary information to perform the posting. Click in "add Attachment" to upload the file to justify the entry - THIS IS MANDATORY .


Then, click in the save button , the following screen will appear:


Fill in with the posting date and document date and click in the check. It will generate your document in SAP:


3.2. I request a new posting scheme

3.2.1. I identify a new posting scheme not yet available in portal

When the user wants to post an entry not yet available in the portal, he needs to fill in the form (LINK) in order to get the approval for the new posting scheme. If FAC SU/CAM approved it, the user needs to forward the e-mail with the approval to accounting platform .

This team will create the new template in the JE Portal in SAP and it will be available in 3 days to be used.

3.2.2. I do not receive the approval for the new posting scheme

If I send an e-mail to FAC SU/CAM and do not get the approval, I can post my entry as miscellaneous posting.

At month end, all the miscellaneous posting will be analyzed to check the need of a new template or if a solution needs to implemented at the source to avoid the manual entry. 


3.3 Activity Report


3.3.1 I display the entries posted

Select “Activity Reporting” and fill in the selection screen accordingly:

The documents posted within the Journal Entries Cockpit will be presented according to the following layout:

4. Approvals and Validations



Link to request form of new templates

 

End of document.