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| Domain: Costing |
Responsibility area: Supervise product Costing |
Table of contents
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1. Objective and Scope
1.1. Objective of this Operation
The purpose of this document is to explain how to generate the proposition and how to account in ERP the PF1 Low volume adjustments & shutdown.
1.2. Scope
This procedure is applied to all companies WW.
2. Definitions
Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary
See Finance Glossary:
- PF1
3. Tasks description
WHAT and HOW - Main content of the operation
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Select the level of heading in the "Paragraph" option.
3.1. Background and Principles
3.1.1. Principle
In case of Low volume production or shutdown we avoid distortion of unit inventory by booking fixed costs and Depreciation in the P&L (Misc Production R27900- Misc Depreciation R27200) instead of in product costing.
3.1.2. Rule
Do not include figures in fixed costs of production of the period when the production is less than 90% of normal capacity. Or there is a temporary Shutdown. Highlight also correctly the depreciation in P&L.
3.1.3. How to calculate the value to adjust in case of low volume
A definition of what the group consider as "Normal Capacity" can be found here. For the purpose of this rule we consider is good enough any of these approximation:
NORMAL CAPACITY(Measured in Tons, Kpounds or Hours):
1: Normal capacity = Budget Capacity(Kpounds or Tons planned) of that given Production Line (Direct Production Cost Center)
Or
When the budget was built in a very challenging or theoretical scenario:
2: Normal capacity= Average of production(Kpounds or Tons or Hours) of previous year in that production Line excluding the shutdown periods
To calculate the amount of reference FC we use the Cost Element group XCS-FCPE
To calculate the amount of reference DEP we use the Cost Element group: XCS-DEPPE
Controller could identify questionable items for which the adjustment should not be done or only applied partially. (Some example but not only: In some rare maintenance shutdown cases, where the production is lower but the costs also, leading to a fairly stable unit fixed costs in inventory) In any case we need to respect the "principles"/spirit mentioned above. |
3.1.4. Exception to the threshold %
Since 2019 the threshold for all production cost centers is in the range of 90%.(no exceptions).
In those cases some checks are made by the controllers to assess the variation of unit fixed costs in inventory. If this variation is important(measured in term of impact valuation in Inventory), after validation from plant manager, part of the cost is reclassified to to Misc. Prod(R27900) and Misc Depreciation R27200) following the same methodology, in order to maintain unit fixed costs fairly stable, according to our principles.
3.1.5. Posting Scheme and Codification
The amount calculated for low volume adjustment is sent from Production Cost Center to Low Volume (or Shutdown) Cos Center using some specific Cost Elements. To do this transfer will be used the transaction KB15N.
The Cost Element used for the transfers:
•Cost element 9320100001 for the Fixed Cost
•Cost element 9630100001 for Depreciation
•Cost element 9320100021 for Variable Cost(Not used in generic cases;
3.1.6. Timing
The transfer from Production Cost Center to Low Volume Adjustment Cost Center(or Shutdown CC) is to be done after cycle where Indirect Cost
Center is allocated in Production Cost Center(CCCCID) and Before Product Costing is executed(where activity type price are calculated)
The cycle where we post this concept to PL is the CCCCCL. Which is executed after the Product Costing Process.
At this stage the codification of Cost Center for Low Volume Adjustment is not mandatory. Specially if they were already set up in the past. What is really relevant is that they are receiving the cost in the given Cost Element we have mentioned. And that they are set up in the cycle in the way we have detailed (Cycle CCCCCL using S5 Allocation structure and hierarchy EMISC6X). For new Cost Centers, please apply these rules of codification EE-32-XXXX99. |
End of document.