Access & Permissions Playbook



INTRODUCTION

This playbook allows you to consult which permissions have all the different contributors of an employee's cycle life. It's organised by actor, in order to search and see what and which content each user is allowed to see/create or edit.

EMPLOYEE

Org. Charts Management

  1. ‘Read-only’ access to Org Chart Structure
  2. Cannot access Position Org. Chart and Company Structure Overview
  3. ‘Read-only’ access to data related to his position


Profile Management

  1. Propose some personal data updates submitted to approval workflows, according with local rules;


Employee PortletEmployee on Themselves
Personal InformationEdit / History
AddressesEdit / History
DependentsEdit / History
Contact InformationEdit
Primary Emergency ContactEdit
Payment InformationEdit / History


    2. Visualize a limited set of data when looking at other Employee’s profile;


Others Employee's DataEmployee on Others
Name & Employee IDView
PositionView
Cost CenterView
DepartmentView
DivisionView
Location & TimeView
Business PhoneView
Email AddressView


LINE MANAGER

Org. Charts Management

  1. ‘Read-only’ access to Org Charts

  2. Access to Position Org charts

  3. Cannot access Company Structure Overview


Profile Management

  1. ‘Read-only’ access to some personal data of one’s team members


Employee PortletManager on Direct Reports
Job InformationView History
Organizational InformationView History
Job RelationshipView History
Employment DetailsView
Compensation InformationView History
Pay Component Non RecurringView
Work Permit InfoView
Contact InformationView
Primary Emergency ContactView

Note: For Dual Access, please note that only HRs can see this information in the Employee's profile. Should you need to grant Dual Access to one of your employees, please use this ticket.

TIME MANAGEMENT

Variable Pay App

  1. Manager : Initiate the payment for some wage type according to the local payroll policy.

HR SITE & SBP/SBA

Org. Charts Management

  1. View Org. Charts, Position Org. Charts and Company Structure Overview.

  2. Change or Edit positions according with Site/Entity HR Scope.
  3. Create & Copy Positions.
  4. Create/Edit Departments.

Profile Management

  1. Edit and review employee personal and employment information, according with their authorization roles.

  2. Hire employees.
  3. Terminate, promote according with their authorization rules.

TIME MANAGEMENT

Variable Pay App

  1. HR Site : Initiate and approve the payment for some wage type according to the local payroll policy.

 PAYROLL

Org. Charts Management

  1. Views Org. Chart, Position Org. Chart and Company Structure Overview Views;
  2. Not Allowed to create or modify positions;
  3. Not Allowed to create or modify Departments;


Profile Management

  1. Allow edition of some of employee's data, according with country scope;


Employee's PortletPayroll Team
Job Information (Only position, Cost Center & Company)Edit / History
Organizational Information (Only position, Cost Center & Company)Edit / History
Employment DetailsEdit / History
Compensation InformationEdit / History
Personal InformationEdit / History
Biographical InformationEdit
National IDEdit
Work Permit InfoEdit
AddressesEdit History / Delete
DependentsEdit History / Delete
Contact InformationEdit
Primary Emergency ContactEdit
Payment InformationEdit History / Delete

Variable Pay App

1.HR Admin (In their country scope) : Initiate and approve the payment for ALL wage type in scope country.

SBS SERVICE CENTER

Objects Management

ObjectsHR Operations (SC)
Job FunctionCreates/Edit
Job ClassificationCreates/Edit
S-GradeCreates/Edit
Business UnitCreates/Edit
DivisionCreates/Edit
DepartmentCreates/Edit
PositionCreates/Edit

Externals Management

HR ActionsHR Operations (SC)
Position ManagementCreates/Edit
RegistrationCreates/Edit
External Profile ManagementCreates/Edit
DeactivationCreates/Edit
Re-RegistrationCreates/Edit











Date last updated:  

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