Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 


Domain: Country Accounting

Responsibility area: N/A

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope


ERP

4. Remove the icon(s) when not applicable


Frequency

31st of July; 30th of September & 15th of December of each year. 

References

FBL3N

Drive Y: 

Portal das Finanças / Autoridade Tributária





Attachments

Portal das Finanças / Autoridade Tributária


Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

The purpose of this document is to help calculating and issue payment document regarding: PC – Payments on account & PAC – Additional payment on account.  


  • PC - Pagamentos por Conta - Payments on Account (Art. 104.º & 105.º CIRC)

Are taxes payable applied to companies that made a fiscal profit in the previous year.

Payments on account are calculated on the basis of the collection (field 351 of MOD22) for the tax period immediately preceding the period in which such payments are to be made, net of withholding taxes.

For the taxable entities whose turnover in the tax period immediately preceding that in which those payments are due, are:


  • PAC - Pagamento Adicional por Conta - Additional Payment on Account (Art. 105.º-A CIRC)

Entities obliged to make Payments on Account - PC and Special Payments on Account - PEC (not performed anymore) shall make the Additional Payment on Account in cases which in the previous taxation period was due state surrender under the terms referred to in article 87.º-A of the CIRC.

The value of the Additional Payments on Account shall be equal to the amount resulting from the application of the rates set out in the following table for the part of the taxable profit exceeding (Euro) 1.500.000 relating to the previous tax period:


In the context of the annual budget of the state, new rules can be added in the payment calculation method defined above.

In case of changes, the CAM will inform and adapt the excel file template of calculation, adding this new conditions.


1.2. Scope

This procedure applies to the following Portuguese companies in PF1:

  • 6414: Solvay Biotecnologia Portugal – Unipessoal, Lda
  • 6424: SLV Specialties Portugal, Unipessoal, Lda


The documents are stored in Drive Y: with the following path:

Y:\SU_FA_Other EMEA_ADM\CONTABILIDADE\6414_Solvay Biotecnologia Portugal – Unipessoal, Lda\IVA & SAFT & Impostos & Imposto de Selo & AT\PC&PAC

Y:\SU_FA_Other EMEA_ADM\CONTABILIDADE\6424_SLV Specialties Portugal, Unipessoal, Lda\IVA & SAFT & Impostos & Imposto de Selo & AT\PC&PAC 


2. Definitions

See Finance Glossary:


3. Tasks description

3.1. Responsibilities

  • Accounting Platform – Prepare all information and submit the declaration.
  • CAM – Do the payment.

It has to be registered by case in BMC Helix, with no exception.


3.2. Periodicity

The PC and PAC payments are divided into 3 parts: 31st of July; 30th of September and 15th of December of each year.


3.3. I extract SAP Information

Go to transaction F.01 and use variant BALANÇO PT SCO for company 6414. 

For company 6424 use the same variant - just need to change the company code field.


The amount of the turnover is the amount in line “TOTAL VENDAS E SERVIÇOS PRESTADOS”.

Export this information to excel:


To have the amount of the payments made in the previous taxation period:

Run transaction FBL3N with G/L account 4510010000 for the company code you are reporting, with all items between 01.01 and 31.12 of the previous year.


Inside the transaction make a subtotal by “Pagamento por Conta (IRC Modelo P1)”:

(P.s. Example for cy 5960)

3.4. I export the "Modelo 22" from Portuguese "Portal das Finanças"

To have the information for field 351 of MOD22 (to be able to calculate PC) & field 346 of MOD22 (to calculate PAC), we have to go to “Portal das Finanças” and enter the following data:


Then, go to “Imposto sobre o Rendimento das pessoas Colectivas > Modelo 22 > Obter comprovativo”:


Click on: 


And you will have to Login with the company's credentials:

In “obter comprovativo”, select the year you want to see:


Click on "Obter":


Then, you will have the Modelo 22 available:


And you can search for the fields you will need:

To calculate the PC (field 351 of MOD22):


To calculate the PAC (field 346 of MOD22):


3.5. I fill the excel file "CCCC - PC & PAC YYYY" 

For both companies, fill the excel templates "CCCC - PC & PAC YYYY" by using the previous month as base.


The files are stored in Drive Y: with the following paths:

Y:\SU_FA_Other EMEA_ADM\CONTABILIDADE\6414_Solvay Biotecnologia Portugal – Unipessoal, Lda\IVA & SAFT & Impostos & Imposto de Selo & AT\PC&PAC

Y:\SU_FA_Other EMEA_ADM\CONTABILIDADE\6424_SLV Specialties Portugal, Unipessoal, Lda\IVA & SAFT & Impostos & Imposto de Selo & AT\PC&PAC


PEC IS NOT CALCULATED ANYMORE! 

Columns A to C have the necessary to calculate the PEC. 

Copy paste in Cell B5 “Volume de negócios YYYY” the amount of the Turnover.

Copy paste in Cell B8 the amounts retrieved in FBL3N. 


(P.s. Example for cy 5960)

Columns E to I have the necessary to calculate the PC.

Copy paste in Cell H5 the amount of (field 351 of MOD22).


Columns K to O have the necessary to calculate the PAC.

Copy paste in Cell L53 the amount of (field 346 of MOD22).


3.6. I send the information for validation

Create a case in BMC Helix or send an email to the CAM for them to validate the calculations and, after their validation, go on with the next step.

Create case with subject: CCCC: PC e PAC – N.º prestação YYYY or an email as shown below:



3.7. I issue the payment document  in Portuguese "Portal das Finanças"

Go to Tax Authority Website.

Enter the following data:


Go to: “Pagar > Documentos de Pagamento > IRC > Pagamentos Antecipados”.


Click on


You will have to Login with the company's credentials:


After, you will have the image below:



Click on:


To issue payment document regarding PC go to the field below “PAGAMENTO POR CONTA” and select the number of payment you want to issue (1ºPPC if in July; 2ºPPC if in September and 3ºPPC if in December).


Fill the amount to be payed and click in "Submeter":


Then, export the PDF file and send it to the CAM (in the case already created before) so the payment can provided.

 



To issue payment document regarding PAC, go to field “PAGAMENTO ADICIONAL POR CONTA” and select the number of payment you want to issue (1ºPAC if in July; 2ºPAC if in September and 3ºPAC if in December).


Then, export the PDF file and send it to the CAM (in the case already created before) so the payment can provided.  


3.8. I save all information in Drive Y:


Save all information in Drive Y: 

End of document.