For organisers

Pre-event communications

• Have you identified the key stakeholders & attendees?
• Has the QBR memo been circulated?
• Has the agenda been circulated?
• Have briefing slides/info been circulated with guidance for each session?

Meeting rooms (in Google Meet)

• Has a Google meeting room been set up for the event & each Squad in the Initiative/Product
• Is there a central Big Room (if in-person planning event)
• Confirmation that all Squads rooms have been set up at a squad and key stakeholders level in line with the PI/QBR agenda (- most especially, if the event is for 2-day planning sessions)

Miro collaboration board

• Has a Miro board been established for the event?
• Has the link to the Miro board been circulated to participants?
• Is a link to the previous Miro board available for reference?
• Are Scrum Masters and Product Owners set up as editors of the Miro board?
• Is there a confirmation that all SMs, POs and Squads can access the Miro board to capture content during the PI/QBR event?

For Squads

Capacity planning

• Has the Squad's capacity been identified and understood?

Stories

• Have Stories been created representing the work that the Squad knows will need to be done, based on the Epics, outlined in the QBR memo?

Do the Stories have

• A description that could be understood by anyone working on the Initiative?
• An assignee?
• Acceptance criteria?
• A link to the parent Epic that gave rise to the Story?

Planning and prioritisation

• Does each sprint have a notional sprint goal? Is this written down?
• Have dependencies and synergies with the work of others been identified?
• Are risks, issues, assumptions, and dependencies recorded on the Miro board?
• Retrospective items and kudos during and at the end of the event?